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Home My WebLink AboutRequest to Purchase - Technology Services/�Iv GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:TeCi1nOIOgy Services REQUEST SUBMITTED BY:VaneSSa Brown DATE:7/9/25 PHONE: X328 1 CONTACT PERSON ATTENDING ROUNDTABLE:T0111 Gaines/Joseph Carter CONFIDENTIAL INFORMATION: ❑YES KNO ku� • •UMENt& :(CHECK ALL ► w • THAT ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds [:]Hearing ® Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations LO Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB jWho, What, When, Why, Term, cost, etcPurchase Order #1035 to CDl for annual Laserfiche renewal, $63,013.61. This is a budgeted software maintenance expense: 501.179.00.0000.518804104 If necessary, was this document reviewed by accounting? ❑ YES LEGAL REVIEW: If this document requires legal review, route to _-I-ev�l for revie-w prior If necessary, was this document reviewed by legal? ❑ YES ❑ NO DATE OF ACTION: `7E r,--) -Z APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 El NO WN/A DEFERRED OR CONTINUED TO: WITHDRAWN: ® N/A Grant County Technology Services 35 C St NW Ephrata, WA 98823-1685 USA gcts@grantcountywa-gov 1 0-1 ITO WA =00, ,I VENDOR Cities Digital (CDI) 2000 O'Neil Road #150 Hudson, WI 54016 SHIP TO Technology Services 35 C ST NW Suite 308 WA 98823 P.O. NO. 1035 DATE 07/09/2025 SERVICE DESCRIPTION OTY RATE AMOUNT Software Annual Laserfiche Support and Updates Renewal 1 637013-61 63,01 3.61 Maintenance Invoice #64107 This is a budgeted expense for Software Maintenance, 4104. GCTS Approval: Date: Approved By Date TOTAL $63 , 0 13.61 G,� Cities Digital, Inc. "CDy 2OOOCYNBLROAD #15O HUO8ON,VN5401GUS 6517142800 ae]es@cd|.euppod BILL TO Grant County, WA Office Administrator 88C Street NW' Buite8O8 Ephrata, WA 98823 JPATE 061/3-012025 TERMS Net 90 �,DVE DATE 09/13/2025 LA8ERFlCHEANNUAL SUPPORT AND U� BNF20- OO-199B LaoerficheRio Named Full User 1OO-198Annual 126 168.05 21`300.30T ntenance EFRM-100-198B LaaeMlcheRio Forms Professional 10O488 126 18.805 2.180.03T Annual Maintenance ERYN-200-499B Laaerhohe Rio Records Management Edition 228 12.8224 21704.86T _ 200-499Annue| Maintenance EPAF-50-199B LaoerDche Rio Participant Uoer5O-1BG Annual 75 60.90 41587.50T Maintemanoe_________ QC413 Lanediohe Rio Quick Fields Basic Annual 5 525O0 21625.00T Maintenance SC01B Laaerf|ohe Rio Scan Connect Annual 4 34.85 138.60T Maintenance EPFRMB Laserfiche Laeerf| h Rio Forms Portal Annual Maintenance O 1 � 50 QC2B LaserDoheRio Quick Fields Classify Annual 1 11575O0 11575.OUT Maintenance EPLS1B LaaerDche Rio Public Portal for One Laoerf|ohe 1 9,450.00 91450.00T Server Annual Maintenance TK13 Laoerfiche Rio 6oMmxax* Development Kit (SDK) 1 787.50 787.50T _ Annual Maintenance CD8010S Cities Digital Odyssey Integration Annual 1 11900O0 11900.00T Maintenance OD21 CD331 OS 1 180000 1900T CD8080S Auto OCR Engine for Loaarf|che Server Annual 1 120O0 1 20.DOT _ Maintenance C)D2801S D|g|Le| Signature Kit (Software C)n|«) Annual 1 100.00 100.00T Maintenance _____ Overdue balances are subject to late payment fees. Please remit payment to: CDl, 2000 ONEIL AFFINITYMA Affinity.. Customer Annual Maintenance H.1 1,200.00 1 ,200.00T VAMB Appellate Manager Integration Annual 1 1,000.00 1 1000.00T Maintenance CURRENT SUPPORT EXPIRES: 9/27/25 Thank you for your business! SUBTOTAL 58,130.64 TAX 4,882.97 TOTAL 63,013.61 Overdue balances are subject to late payment fees. Please remit payment to: CDl, 2000 O'NEIL ROAD #150, HUDSON, W1 54016