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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL DATE: 07/02/2025 PHONE:X2931 CONFIDENTIAL INFORMATION: ❑YES ® NO (CHECK ALL THAT APPLY) ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment EIARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Zra ��fuo. ;gf �00 �0---mmql Commissioner's Minutes for the week of June 23, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A APPROVE: DENIED ABSTAIN D2: D3: WITHDRAWN: 4/23/24 coUh Grant County Board of CommissionersI Er A 1% Meeting Minutes Week of June 23, 2025 -June 29, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Development Services Update: • Meeting with Samaritan Hospital -Payment of Invoices • Pre -Submittal Meeting for General Contractors - Coroner's Office • CS/HR Building Remodel- Budget Extension Request • WSDOT Roundabout - Bid Opening This Week o Public Input on Traffic Detour • Caseload Standards Update Adoption -Meeting with Kevin McCrae about Office Space Needed • NACo Annual Conference in Philadelphia - Al Discussions • NACo High Performance Leadership Course • Parking Lot on Wheeler Road • Fairgrounds Capital Projects 9:00 a.m.-9:30 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director The following Topics were presented and discussed during the Development Services Update: • Decommissioning and Reclamation Plans for Solar Farms -Quincy • BOCC Consideration of Bonding for Components that would be Incumbent to Creditors 9:30 a.m. - 10: 00 a.m. Staff Present: Commissioner's Office Update Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Boards and Committees Update o Travel Planner Prospective Proposer • Calendar Invitations o Community Leadership Round Table- Forward to K Burgess ■ Tourism Master Plan Workshops • Board of Equalization (BOE) Update o Alternate - Resignation Letter • Elected Official/Department Head Partnership • Republican Party Response -Prosecuting Attorney Appointment • Consent Items: Tourism Request to Travel • Veteran Services Update - Cancelled o Consent Item: Budget for Request o Consult with Renew for Funds 10:00a.m.-10:15a.m. Consolidated Homeless Grant (CHG) Fund Usage Staff Present: Karrie Stockton, Grants Admin Specialist; Rebekah KayLor (via Zoom), Prosecuting Attorney's Office The following Topics were presented and discussed during the CHG Fund Usage Meeting: • Grant Cycle Beginning Soon • HopeSource Expenditures • Contract Stipulations/Updated Language for Use of Funds • Emergency Housing Fund Awards 10:15a.m.-10:30a.m. Commissioner Work Session (Commissioner Burgess left at 10:28 a.m.) Staff Present: Dell Anderson (via Zoom), Renew Page 2 of 11 BOCC Minutes Week of June 23, 2025 The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet • Westshore Drive - Pleased Citizen o Grant County Trails and Paths • Desert Aire Concerns - Health District • Trailers in Cleaned Up Property • Treasurer Response - Utility Tax • Release of Names for Replacement Prosecuting Attorney o Appointment Committee Makeup • Renew Funds for Veteran Services Request for Bateman Mental Health Services 10:30 a.m. -10:45 a.m. Renew Update (Commissioner Burgess attended at 10:32 a.m.) Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Yonezawa Commercial Lease o Plan for Space, Term, Cost o Current Moses Lake BuiLding-CLin-icaL Services Building • Medicaid Restrictions and Obligations • Consent Agenda Items: Amendment #3 with DSHS 10:45 a.m. -11:00 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Inquiries for Events -RV Show and Horse Event • Capital Projects -ADA Paths, Bleachers, Fence • Tour with Tom Dent • Moses Lake Airshow (6/21/2025) • Camping in Fairgrounds Parking Lot 11:00a.m.-11:15a.m. Risk& Safety Coordinator Update Staff Present: Blair Kok, Risk& Safety Coordinator Page 3 of 11 BOCC Minutes Week of June 23, 2025 The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • New Claims or Updates o Tort Claim Notice - Road Construction on Stratford Road 0 6/17 - Resident fell in lot A, Ephrata FD called, refusal signed 0 6/17 - Fairgrounds, W1 2736, small claims, closing claim 0 6/12 - (x2) Public Works (PW) backing two trucks struck each other, no injuries, no damage • ADA Grievance Forms -Updated, and working with TS to put on website • WCRG/CRS Training Day- email sent to Elected Officials and Department Heads • Safety Committee Meeting -Department and Office Representation • Accident Prevention Program: In Review -Update Pending Decision Spreadsheet 11:15 a.m. -11:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Admissions Tax Payments Received - LiveNation • Delinquent Parcels • Levy Certification Training • Utility/Special Purpose/Privilege Tax - Solar Farms o Taxpayer Impacts o Excise Tax Options • TIF Verbiage • Data for Revenue and Billing- Major Projects • PACs Proposals for Current Use • Legislative Proposals -Treasurer's Association 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) (Cancelled) 1:45 p.m. - 2:00 p.m. Commissioner Work Session (Cancelled) The Monday, June 23, 2025 session was closed at 11:34 a.m. Page 4 of 11 BOCC Minutes Week of June 23, 2025 SESSION CONTINUATION The session was re -opened on Tuesday, June 24, 2025, at 8:31 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manett, Deputy Clerk; Jerry Gingrich, Chair of the Veterans Advisory Board The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Renew Commercial Lease o Veteran Services Mental Health Services Contract - Funding Source o Vet Services Budget- Future Budget Extension 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Deputy Director; Dave Bren, Interim County Engineer The following topics were presented and discussed during the Public Works Update: • Accomplishment Updates o Litter Crew, Solid Waste, Road Districts • Canal Break- Infrastructure • Equipment Issues • Public Works Incident Reports o Vehicle Collision o Fire Report • Update on Westshore Drive -Issue Correction • Report, about Litter on Roadways • Update from WACSWM Annual Meeting - Ellensburg o House Bill 1154 • Stratford Road -Water on Roadway • LexipoL Local GovU Training 9:30 a.m. - 10: 00 a.m. Facilities & Maintenance / Technology Services Update (Commissioner Burgess attended at 9:32 a.m. Commissioner Jones left at 9:48 a.m.) Staff Present: Tom Gaines, Director of Central Services; Kevin Schmidt and Kyle Brown, Facilities & Maintenance; Joe Carter and John Martin, Technology Services Page 5 of 11 BOCC Minutes Week of June 23,2025 The following Topics were presented and discussed during the Facilities & Maintenance / Technology Services Update: • Fairgrounds Capital Projects • Introduction of New Maintenance 4 • Facilities & Maintenance Project Updates o Youth Services/District Court Office Moses Lake o Parking Lot, Hyper -Saturated Soil Spot, Bid Openings, Tree Spades/Treatments o State Business License • Maintenance Coverage for the Jail • Tyler Tech Launch -Accounts Payable • Technology Services (TS) Update: o Cybersecurity- Phishing Email o Staff Out of Office o Open Tickets re: Inter -Government Network (IGN) o Projects Update/Analytics Review o Phishing Email Test Completed byTS 10:00 a.m. -11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director; Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Employee Evaluation -Renew Leave Without Pay Extension Request • Position Management- Public Works o Assistant Engineer Reclassification (Held for Discussion) o Development Review Engineer New Position (Approved) • Compensation Survey Committee Discussion (7/1/25) • County Administrator Position - New Applicants • Policy Updates • Standardized and Review of Background Checks for New Employees • Extended Annual Leave Usage Prior to Retirement Date Page 6 of 11 BOCC Minutes Week of June 23, 2025 RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 10:03 a.m. to go until 10:08 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, and Gina Saldana. Commissioner Jones closed the session at 10:08 a.m. Following the Executive Session, the Commissioners decided to approve the Leave Without Pay Extension Request by30-days. 11:00 a.m. -12:00 p.m. Budget and Finance AND Finance Committee Meeting (Cancelled) 1:00 P.M. -1:15 p.m. Clerk's Office Update (Commissioner Carter attended at 1:10 pm) Staff Present: Cheryl Hill -Roberson, Chief Deputy Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Position Needs • Paperless Project 1:15 p.m. -1:30 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • New Caseload Standards • New Attorney Hired 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office; Jim Anderson -Cook, Development Services Director The following Topics were presented and discussed during the Prosecuting Attorney's Office Update • Development Services Prof essionalServices/ Legal Assistance Invoices • Lawsuit against WA State and all Prosecutors re: Clergy • Summary judgement hearing this afternoon Page 7of11 BOCC Minutes Week of June 23, 2025 RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 1:40 p.m. to go until 1:50 p.m. In attendance were Commissioners Jones, Carter and Burgess, Kevin McCrae and Rebekah Kaylor (via Zoom). Commissioner Jones closed the session at 1:50 p.m. Following the Executive Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO SEND TWO (2) LETTERS TO THE CITY OF EPHRATA, AS RECOMMENDED BY REBEKAH KAYLOR AND AS WRITTEN BY LESLIE NELLERMOE. THE MOTION PASSED UNANIMOUSLY. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Executive Session — Heard in Hallway C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Health District Email re: Sewage Issue in Desert Aire E. Commissioner's Roundtable —Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable —Misc. Discussion: • None F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If separate discussion is desired, that item may be removed and placed under Board Discussion/D.ecision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Page 8 of 11 BOCC Minutes Week of June 23, 2025 listing, and made available to the Board. (in the amount of $290619843.41) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of June 9, 2025. 3. Approve Resolution No. 25-053-CC in the matter of amending Resolution No. 22-092-CC, correcting Language in accordance with RCW 70.46.031 and WAC 246-90-015(1) and established amendments to previous resolutions. 4. Approve request to rescind New Special Event Permit Application Process submitted by Public Works and approved by Commissioners on May 27, 2025. 5. Approve request from Coulee Creative to purchase Advertising Campaign with TripAdvisor in the amount of $5,100.00 to be paid from Fund 114.156 (Prof Serv). 6. Approve request for Caitlin Manell, Deputy Clerk, to digitally sign on behalf of Grant County/Tourism Advisory Committee, the Washington State Historical Society (WSHS) America's 250tl Logo and Marketing Materials License Agreement for use of the America250 Logo at no cost. Term is upon signature through June 30, 2027. 7. Approve extension request from Port of Royal Slope on the Strategic Infrastructure Program (SIP) Project 2022-04 Install Well #3 to December 30, 2025. Current project end date is June 30, 2025. 8. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $48,756.03 for the month of May 2025. 9. Approve reimbursement request from New Hope on the Consolidate Homeless Grant (CHG) No. 24-46108-10, in the amount of $000 QQ 4 $88,384.36 for the month of May 2025. 10. Approve reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $50,782.14 for the month of April 2025. 11. Approve travel request for Amanda Laramore, Lynne Lynch and RacheLLe Baughman to attend the State of Washington Tourism Annual Conference at the Davenport Grant Hotel in Spokane, WA. Dates of travel are October 8 th through 1 oth . Estimated cost per person is $1,060.00 per person to be paid from Fund 114.156. A budget reallocation may be needed for registration. 12. Approve Letter of Appreciation for BruLee Hoskins for service on the Lodging Tax Advisory Committee. JUVENILE COURT& YOUTH SERVICES 13. Approve Resolution No. 25-054-CC to declare surplus the following capital asset from department: Crossmatch Fingerprinting Device (Asset Tag #104483), Serial No. 000659917.C2013. Unit is obsolete and has been replaced. Technology Services has custody of the device and reports that it will be disposed of in the Landfill. Page 9 of 11 BOCC Minutes Week of June 23, 2025 NEW HOPE 14. Approve County Program Agreement No. 2563-63741 with the Department of Social and Health Services (DSHS) for Community - Based Domestic Violence Program Emergency Shelter and Supportive Services in the amount of $528,179.00. Term is July 1, 2025 to June 30, 2026. PUBLIC DEFENSE 15. Approve Professional Services Agreement for Indigent Defense in Superior Court. 100% Caseload Contract for Attorney Senit Lutgen, from July 1, 2025 through December 31, 2025. Balance of year is $72,765.00, same as current rate. Needed to relieve current caseloads and to meet future caseload restrictions. RENEW 16. Approve Amendment #3, Agreement #2363-49275, between Department of Social and Health Services (DSHS) Developmental Disabilities Administration and Grant -Adams County DDA County Services. Effective March 1, 2025 through June 30, 2025. Increase of $87,990.00 in funding. 17. Approve Commercial Lease between Moberg Investment Properties, LLC and Grant County dba Renew for property at 1441 East Yonezawa, Moses Lake. Effective December 1, 2025 through December 31, 2035. (item Held to the 7/8/25 Consent Agenda) VETERAN SERVICES 18. Approve continuation of contract with Bates Counseling Services, PLLC for Mental Health for Veterans. Due to Limited State Funding, Veteran Services is Looking to pick up the funding for Last 6 months of the year, term of July 1, 2025 through December 31, 2025. Contract amount is not to exceed $27,300.00. (Approved for a one -month term not to exceed $5,000.00) MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 18, HOLDING ITEM 17 UNTIL 7/8/25 AND APPROVING ITEM 18 FOR ONE MONTH IN THE AMOUNT NOT TO EXCEED $5,000.00. MOTION PASSED UNANIMOUSLY. t G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:24 p.m. Page 10 of 11 BOCC Minutes Week of June 23,2025 3:00 p.m. - 4:00 p.m. Staff Present: MISCELLANEOUS ITEM: Tourism Master Plan Briefing Tom Beckwith, Beckwith Consulting; Jennifer The following Topics were presented and discussed during the Tourism Master Plan Briefing: • PowerPoint Presentation -"Grant County Tourism Master Plan" • Survey Flyer Distribution • Emergency Accounts Payable batch for Renew in the amount of $1,325.00. The Tuesday, June 24, 2025 session was closed at 3:22 p.m. Meeting Minutes for the week of June 9, 2025 were approved this day of 2025. Attest: i Ver ra J. Vasqu CMC of the Boar BOARD OF COUNTY COMMISSIONERS Grant County, Washington !Choir Cindy Carter, Vice -Chair Kevin Burgess, Member Page 11 of 11 BOCC Minutes Week of June 23, 2025