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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: DYES ® NO DATE: 6/26/2025 PHONE:X2931 NVU NW011 LU M111i ivila ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget [:]Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants - Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB &1111111= *111111 !=0i V N 19 1161imAgiam IM Emu '"MIXT, I V-4 Commissioner's Minutes for the week of June 16, 2025 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: ' - ( `rXj� S DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D 1 K K,13 D2: D3: 4/23/24 WITHDRAWN - COU� Grant Count Board of Commissioners - Meeting Minutes � Week of June 16, 2025 -June 22, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m.-9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Development Services Update: • Consent Agenda Items -Backups for Data Center • Leave Slip Correction • Past Weekend Events • Position Management • TylerTech Accounts Payable Training • Financial Cost for Businesses during Road Closure (Roundabout Work) • Budget Review -Technology Services, Facilities & Maintenance o Museum and Fairgrounds Work o Application for DHP to Fund CS/HR Building Remodel 9:00 a.m. - 9:30 a.m. Development Services Update (Commissioner Carter did not attend) Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire Marshall; Jerry Bessett, Building Safety Specialist4; Barbara Vasquez and Caitlin ManeR, Commissioner's Office The following Topics were presented and discussed during the Development Services Update: 0 Event Permit Processing Review o Definition of Special Event Needed o Department/Office Involvement/Implementation o Current Procedures/County Liability • Code Enforcement Prioritization o Discussion to be Held at Commissioner's Meeting (6/17/25) RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:01 a.m. to go until 9:11 a.m. In attendance were Matters Commissioners Jones and Burgess, Jim Anderson -Cook, Nathan Poplawski and Jerry Bessett. Commissioner Jones closed the session at 9:11 a.m. 9:30 a.m. -10:00 a.m. Commissioner's Office Update (Commissioner Carter did not attend) Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell, Deputy Clerk; Jim Anderson -Cook and Jerry Bessett, Development Services; Nathan Poplawski, Fire Marshal; Mike Sperline, Public Records Officer The following Topics were presented and discussed during the Commissioner's Office Update: • Event Permit Routing Process • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations o Moses Lake Airshow VIP Elected Officials Reception o Grant County Traffic Safety Meeting o Seattle Metropolitan Chamber of Commerce Annual Meeting • Public Records Update o Current Requests o Meeting with Development Services - Public Records Process o Clerical Meeting - PROs o Public Records Officer Certification 10:00 a.m. -10:15 a.m. Accounting Update (Commissioner Carter attended at 10:02 a.m.) Staff Present: Mandy Kim, Chief Financial Officer Page 2of11 BOCC Minutes Week of June 16, 2025 The following Topics were presented and discussed during the Accounting Update: • Tyler Tech to go live on 6/25/25 o Training Dates - BOCC Staff, Group Training 6/23/25 o H R M Payroll Parallel o Central Services Capital Budget Codes • State Auditor -Risk Assessment Query o Pre -Audit Meeting to be Scheduled 10:15 a.m. -10:30 a.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Overbilling of DCYF - No Revenue Sharing Received RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:16 a.m. to go until 10:26 a.m. In attendance Matters were Commissioners Jones, Carter and Burgess and Suhail Palacios. Commissioner Jones dosed the session at 10:26 a.m. 10:30 a.m. -10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Crisis Team Budget Update -Contract with Carelon o Designated Crisis Responder (DCR) Funding o ARPA Funds o Staffing with Grant Funds • Annual Leave Requests (Summer Plans) 10:45 a.m. -11:00 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • April/May Financial Review o Low Tracking for Expenses • Food Booth Upgrades -Anticipated Work Page 3 of 11 BOCC Minutes Week of June 16, 2025 • Last Weekend's Event -Monster Trucks • Upcoming Leave Request 11:00a.m.-11:15a.m. Risk & Safety Coordinator Update (Commissioner Carter attended at 11:02 a.m.) Staff Present: Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Risk & Safety Coordinator Update: New Claims or Updates 0 6/11 -Sheriff's Office K9 Training, Elbow Injury o 6/10 -ADA Complaint Received, Investigation to Begin o 6/9 -Sheriff's Office Subpoena for Information on the Sunrise Community Facility in Seattle o 6/8 - Public Works Cyber Security Insurance Investigation 1735 • Insurance Policy o Storage Tank Pollution for Public Works o Professional Liability Coverage - Jai L • Viewed Westshore Drive - Issues to be Addressed • Landfill Review • WCRG/CRS Free Training Day • Website Review/LexipoLTrainings 11:15a.m.-11:30a.m. Treasurer's Office Update (Cancelled) 11:30a.m.-11:45a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Staffing Update • Conference Last Week • Meetings this Morning o Fire District #6 Meeting • REC Tour with Department of Revenue • Building Tours • New Construction -On Schedule Page 4 of 11 BOCC Minutes Week of June 16, 2025 1:00 P.M. - 1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina SaIdana and Jonathan Hartman, Human Resources; Mandy Kim and FeLycite Guerrero, Accounting; John Brissey, Public Works 1:45 p.m. - 2:00 p.m. MISCELLANEOUS ITEMS: The following Topics were presented and discussed during the Position Management Review Team (PMRT): • Public Works Planning Manager • Assistant County Engineer Commissioner Work Session The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet • Prosecuting Attorney appointment email from Andrew Koeppen • Board of Equalization Update - Member Attendance • Employee Appreciation Barbeque Dates • The Commissioners approved and signed the Public Works County Payroll Salary Fund for their June 131 2025 payroll. • The Chair of the Board signed the following Final Plat Submission and Reviews: o Jenne Land, LLC (Jenne -Short Plat) File # P 25-0010 (preliminary P 23-0274)1 o Kohr Holdings, LLC (Kohr Holdings Short Plat) File # P25-0022 (preliminary P 24-0101). The Monday, June 16, 2025 session was closed at 2:01 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 17, 2025, at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended at 8:34 a.m. 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManelL, Deputy Clerk Page 5 of 11 BOCC Minutes Week of June 16,2025 The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Westshore Drive Citizen Comment - Public Works to Fo llow- U p • Human Resources Update Cancelled -Tyler Tech • Board of Equalization Member Resignation • Purchasing Policy -Large Invoices • 2024 Cannabis Moratorium - Comp Plan Updates • Stratford Road Repairs • Commissioner Meetings This Week • Pump Station Tour - Thursday July 171 2025 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: John Brissey, Assistant Director; Willow Conley, Finance Manager The following topics were presented and discussed during the Public Works Update: • Accomplishment Updates -Seal Coating, Litter Crew, Bridge Crew • Update on Westshore Drive - Manhole Sewer Covers, Cost to Cure, Response to Citizen Comment • July -Workshop to be Scheduled with Kat Bren • Consent Items- New Chipspreader, Reimbursable Work Request 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Sheriff Joe Kriete; Chief Deputy Josh Sainsbury; Chief Deputy Phillip Coates The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • WASPC Grant Recipient • RFP for Jail Medical Services Published - Closing Date in July • Heart Monitors in Holding Cells Installed • Opiate Grant Fund Use • Jail Operations Assessment - New Jail Accreditation • Sheriff's Corrections Deputy Graduations • Chief fora Day Celebration Last Week • 365Labs Software Update • Consent Agenda Contract Page 6 of 11 BOCC Minutes Week of June 16, 2025 10:00 a.m. -11:00 a.m. Human Resources Update (Cancelled) 11:00 a.m. -11:30 a.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Shane Heston, Clear Risk; Blair Kok, Risk &Safety Coordinator The following Topics were presented and discussed during the WCRG Insurance Update: • Current Year Report provided and discussed • Open Claims report provided and discussed • Insurance RenewaL 11:30 a.m. -11:45 a.m. Coroner's Office Update Staff Present: Craig Morrison, Coroner; Jerry Jasman, Chief Deputy Coroner; Tom Gaines, Central Services Director The following Topics were presented and discussed during the Coroner's Office Update: • Samaritan Hospital Invoice • New Coroner's Office Update • Temporary Morgue Options • Staff ng • Meeting w/ Samaritan Hospital 6/18/25 1:00 P.M. -1:15 p.m. Superior Court Update (Commissioner Carter was not in attendance) Staff Present: Crystal Burns, Court Administrator The foLLowing Topics were presented and discussed during the Superior Court Update: • Decreased Trials this week • Superior Court to go Paperless by January 2026 • Trials Update • Criminal/Juvenile/Civil 1:15 p.m. -1:30 p.m. District Court Update (Commissioner Carter attended via Zoom) Staff Present: Judge Brian Gwinn; Desiree Ochocinski, Court Administrator Page 7 of 11 BOCC Minutes Week of June 16, 2025 The following Topics were presented and discussed during the District Court Update: • Commendations- Facilities&Maintenance Window Cleaning • Security Grant • Juvenile Staff Use of Court Areas - Badge Entry o Additional Cameras/Extra Badge Access Points • GR29 Meeting- Scheduled for July 15, 2025 • Moses Lake Facility Parking Lot Issues 1:30 p.m. - 2:00 p.m. Prosecuting Attorneys Office Update (Cancelled) COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order (Commissioner Carter attended via Zoom) B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Public Works Garbage Pick-up C. Approval of Agenda MOVED BY COMMISSIONER BURGESS CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • ARPA Renew Reimbursement (6/10/25 Consent) -Move Forward • Purchasing Policy- Large Invoices: note approved on a capital project • Tourism Master Plan • Public Works -Previously Approved Event Permit Process (Request to Rescind on Future Consent) • Board of Equalization -Alternate Member Position Page 8 of 11 BOCC Minutes Week of June 16, 2025 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $1,543,005.76 and $178,430.62) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of June 2, 2025. 3. Approve Liquor License Application for Desert Aire Bar & Grill LLC Located at 610 Main St. SW, Mattawa, WA 99349. 4. DENY Cannabis Change of Location License Application for Aengus, LLC, trade name Quincy Green, to be Located at 15642 Road 2 SW Ste. 2, Quincy, WA 98848. This has been reviewed by Development Services. 5. Approve request to transfer American Rescue Plan Act (ARPA) funding to the Coroner for the Morgue Construction Project in the amount of $1,475,659.92 as approved by the Board on December 23, 2024. Funds will be transferred from Fund 193.001 (ARPA Lost Revenue), to Fund 314.000 (Morgue Construction). 6. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) for the month of May 2025 in the amount of $7,730.90 for the expansion of Healthcare Program. PUBLIC WORKS 7. Approve Reimbursable Work Request for the Port of Moses Lake for Signs and Barricades to use on Road G for the Moses Lake Air Show, June 19 through 21, 2025 in the amount of $2,500.00. 8. Approve Award Recommendation and Award Letter for dust control at the Ephrata Landfill to Lyman Dust Control Inc. in the amount of $162038.00. 9. Approve Resolution No. 25-052-CC Notice of Hearing for the 2026- 2031 Transportation Improvement Program (TIP) Adoption on July 1, 2025 at 3:15 p.m. SHERIFF'S OFFICE 10. Approve request for Sheriff Joe Kriete to sign for CorEMR L.C., anew provider for Electronic Medical Records. Term of the contract is 3 years from the Effective Date. Initial Setup Fee is $20,000.00, and a monthly Page 9 of 11 BOCC Minutes Week of June 16, 2025 rate will be determined by the average daily population. This will be paid for by the Health Care Authority Grant. TECHNOLOGY SERVICES 11. Approve Purchase Order No. 1033 to CDW-G for purchase of three (3) APC-UPS SRT 8000VA Sinewave 6U Rackmount 208V backup batteries for the Grant County Technology Services (GCTS) server rack in the amount of $24,804.37. Budgeted QUAD Expense to be paid out of fund 501.179. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 11 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:14 p.m. MISCELLANEOUS ITEM: • The Commissioners approved and signed a Credit Card Request Form for the following Sheriff's Office Maintenance Employees: Eli Westra, Cory Woodiwiss, John Hanold and Kyle Brown. The Tuesday, June 17, 2025 session was closed at 2:14 p.m. Page 10 of 11 BOCC Minutes Week of June 16, 2025 Meeting Minutes for the week of June 16, 2025 were approved this day of U , 2025. 'd Attest: Barbara J. Vasquez, CMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Was-h,�ngton Z • �fMW0M Cinc'<i Cartel Vice -Chair A�Allzj Kevin Burgess, ember Page 11 of 11 BOCC Minutes Week of June 16, 2025