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HomeMy WebLinkAboutPolicies - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 6/1 7/2025 PHONE:X2931 bug 1=WlA91k_=1 D :IL1111:4M Kim ; I LEI M I i iril:1 ❑Agreement / Contract ❑AP Vouchers - ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ® Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB [4UGGESTED WORDING FOR AGENDAS Who, What, When, Why, Term, cost etc. Request to Rescind New Special Event Permit Application Process submitted by Public Works and Approved by Commissioners on May 27, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO * N/A DATE OF ACTION: ��/ t DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN 14 D1: 9 D2: D3: 4/23/24 Outlook Event Permit Routing Process - Scan and Route to Multiple Departments From Dave Bren <dbren@grantcountywa.gov> Date Tue 6/3/2025 12:02 PM To Barbara Vasquez <bvasquez@grantcountywa.gov>; Caitlin E. Manell <cemanell@grantcountywa.gov> Cc Katherine I. Bren <kibren@grantcountywa.gov>; Andy Booth <abooth@grantcountywa.gov> 0 2 attachments (1 M B) Event Application.docx; EVENT APPLICATION 6-3-2025.pdf; Hello Barb, Please find the attached Event Permit Application document. Event permits need to be routed to several departments for comments/conditions. The first bullet on the face of the permit defines the Permit Routing as follows: 1. BOCC Receives Completed Application and $200 fee 2. BOCC scans the Event Permit 3. BOCC emails the scan to all the departments (Fire Marshal, Public Health, Environmental Health, Community Development Services, and the Public Works Department) for comments or conditions of approval 4. Departments have (5) days to respond with comments/conditions of approval, otherwise they are considered to have approved the event permit 5. BOCC attaches department comments/conditions and the authorized BOCC chair signs the permit on consent, subject to the comments or conditions of approval. Fortunately, event permits are uncommon. This is the same process as iL our (Cfic H� . Thank You, -r coy, Dave Bren, PE, M DE �r Interim Count Road Engineer Y 9 (Part -Time) Office : 509.754.6082 Email: dbren@grantcountywa.gov www.grantcountywa.gov 124 Enterprise street SE Ephrata, WA 98823 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY:SHILO NELLIS 4 KAT BREN CONTACT PERSON ATTENDING ROUNDTABLE, CONFIDENTIAL INFORMATION: ORATION: '- A NO -.YES DATE:05/22125 PHONE: 509-754-6082 N �TS�S U�S M �11 � T�E D�: (CHECK ALL THAT APPLY Y 1—1Agreement I Contract DAP Vouchers LJI "Appointment I Reappointment 71ARPA Related ,E] Bids / RFPs / Quotes Award []Bid Opening Scheduled 0 Boards / Committees 0 Budget El Computer Related DCounty Code EJErnergency Purchase 1Employee Rel. Ll Facilities Related F`IFinancial 0,1 Funds 0 Headng 7-J Invoices / Purchase Orders [] Grants — Fed/State/County I'DIleases CIMOA / MOU FlMinutes 710rdinances 11___�'Out of State Travel D Petty Cash []Policies []Proclamations 1Request for Purchase CIResolution FORecomimendation ElProfessional Serv/Consultant El Support Letter 0 Surplus Req. OTax Levies 0Thank You's []Tax Title Property f--lWSLCB �SUGGESTED WORDfi G FOR AGENDA: Who, I hat, When, Term, cost, etc., REQUEST AN APPROVAL TO ADOPT A NEW SPECIAL EVENT APPLICATION PERMIT If necessary, was this document reviewedd by accounting? Y E S F! NO Em N/A If necessary, was this document reviewed by legal? El YES El NO Foil N/A 5---cp 7 DATE OF ACTION: APPROVE: DENIED ABSTAIN 1% r D 1 : D2: D3: DEFERRED CR CONTINUED TO- 4/23/24 GRANT COUNTY \;V AS 1-11 N C, T 0 N lk" IA To: Permit Applicants From.- Grant County Board of County Commissioners Subject: Event Application Process BOARD OF uEY C0xKISSIoNRS 3_1'15 C STREET NW EIS HETA, WA 98923 1. Submit a completed Event Application and materials to the Grant County Commissioners Office at least 60 days prior to the event. There are several departments who review the Event Applications and make their determination based upon the application, written plans, and documentation that has been provided. Please note that additional permits may be required in addition from individual departments including: the Fire Marshal, Public Health, Environmental Health, Community Development Services, and the Public Works Department. A $200.00 permit fee is to be submitted at the time of application for each event. Applications will not be processed until the permit fee has been received. 2. Once a special event has been approved by the County Commissioners, the site and facilities may need to be inspected by County officials (including but not limited to the Fire Marshal, Sheriffs Department, and Public Health Department) up to five (5) days in advance pLior to opening to the general public. This is to ensure that you are complying with the stated plans upon which the approval was made. If you fail to comply with those requirements, your permit may be revoked and the event closed, 3. Depending upon the nature and scope of the proposed event, other permits may be required as determined through the application process (liqL10C license, etc.). Some events may rewire ire approval from other agencies or Jurisdictions. 4. Permittee covenants and agrees to indernnicy, defend, and hold harmless the County, its officers, agents, and employees from any and all claims actions, damages, liability, cost and expense, including reasonable attorney fees in connection with or occasioned, in whole or in part by any act or omission of Permittee its officers, agents, employees, cust-on-ters or licenses, or arising from or out of Permittee's failure to comply with any provision of the Event Permit granted as a result of this application, regardless of whether it is alleged or proven that the acts or omissions of the County, its officers, agents or employees caused or contributed hereto. ounty" C 5, Insurance Requirement: A Certificate of Insurani-'Grant, e and endorsements specifically naming a as an additional insured in the minimum amount of $1,000,000.00 per occurrence and a $2,000,000.00 aggregate coverage must be included with the Event Application. This insurance must apply first and on a primary non- contributina basis in relation to any other insurance or self-insurance available to Grant County. The County Prosecutor's office may require a greater amount IT It is determined to be necessary for the proposed event. 6. Written staterneents signed by the applicant and property owner allowing permission to enter the event site for inspections and stating responsibility for the event and compliance with the codes is required as part of the written documentation to be submitted at the time of application. 7. Before applying for an event it is encouraged that you schedule a time to meet with County departments 0 so they may assist with questions you may have prior to submitting your application,. ZD G[�Nr COUNTY W A S FI I N ( J" ON BoAR-D OF COUNTY COVMSSIONERS 35 C TRIFF ts.Mf EPHRATA, WA 98823 Grant County Contact Information 7 Department Phone Number Board of County Commissioners (5) 754-2011 ext. 2901 Development Services (509) 450-1118 Health District (509) 766-7960 Fire Marshal (509) 754-2011 ext. 3001 Prosecutor (509) 754-2017 Public Works (509) 754-6082 Sheriff's Office (509) 754-2018 Solid Waste (509) 754-4319 GR.ANr COUNTY BOAKD or,- COLIMY COPAMISSIONER-S 35 C SHEET NW EPHR-ATA, WA 98823 Admissions Tax Grant County Ordinance Ordinance Amending CH Grant County Code to Impose an Admissions Tax "'Admissions charge," in addition to its usual and ordinary r-neaning includes but shall not be limited to a charge for participation in an event or activity; a charge made for season tickets or subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other similar accommodations; and a charge made for rental or use of equipment or facilities for purpose of recreation or arnusement, and where the rental of the equipment or facilities is necessary to the enjoyment of the privilege for which a general admission is charged, the combined charges shall be considered as an admission charge. A donation for admittance shall also be deemed an admission charge. Admission charge includes any money paid within or without of Grant County for any of the kinds of admission cnarges, defined herein so Iona as the facilities, entertainment-, recreation or amusement privilege derived from such admission charge occurs in Grant County, The tax imposed shall be collected at the time admission charge is paid by the person seeking admission to any place and, shall be reported and remitted by the person receiving the tax to the Treasurer in quarterly installments on or before the last day of the month next succeeding the end of the quarterly period in which the tax is collected or received. Any person conducting or operating any activity for which an admission charge is made shall register IS with the Auditor. In order to complete the registration process, you will need to register online, Any questionS, please con -tact the Treasurer's office at (509) 754-2010 or Auditor's office at (509) 754- 20-11 Application for Event Sheetl Return To: Grant County Board of County Commissioners 35 C Street NW Ephrata WA,, 98823 Questions.- (509) 754-2011 ext. 2901 Email: commission rs@ gra ntcou ntywagov 0 "Please review all information provided ir-1 thl_�- pocket prior to submitting the application. incomplete informat' ion may result in delay of perant being h5sued" Than you for your interest in holding a special event in Grant County. Please complete and return this application along with any other materials to the Grant County Board of Commissioners at least 60 days prior to the day upon the event is scheduled. Any misrepresentation in the application materials or deviation from the final agreed upon route and/or metliod of operation described may result in the immediate revocation of 0 %11 an issued permit. Specifics outlining Event Permits can be viewed at http;.-// Name of the Event - H------------ on _j s of OpAr _ I- r---& i In Has this event taken place before? Yes Jj tlku-� Des-Cription of the Event'. How is your event being publicized? P Dal -in f " o'I th-ea Event I 1: t-stimated AttendlanCe Dates (if applicable-) Please attach anyflyers., posters". etc. with your application submission, Name of the. 01,craniZer Contact Namc2 E-Mail Mailing Address Signature Telephone Number City/Staff e'lZip D Date of Birth of Applicant Application for Event Sheet F ¢� f the application is madte on behalf of -0 partnership, Tease submit fall names with their residence and post of iCe address for a period of six months prior to the date of application together with the location of principal office or place of business of such corporation. E i f 's { S. Emergency contact name(s) and phone number(s) that can e contacted daring the event: E Name Phone Number � Na rn e Phone Number f i WRITES PERMISSION TO ENTER EVENT SITE I We hereby permit law enforcement and/or County offiCials to enter the site for �� hiil.l tl e Event location has been crrar ted at the time of the event and up to five days prior to the event for the purposes of inspecti g� and enforcement ofCounty Code and other applicable laws, and pursuant to my afire 'n-lit" and representations made in connection wit this Event A ll'at on. 3 f S S { SWORN STATENIIENT OF COINIPLIANCE j I/We hereby acknowledge that ire have read Grant County Coak., and have farniliari ed rnyself with County requirements. i re agree that either my designated agent or I/we shall be on site at all tunes and shall bie responsible for the oiler at op of the event and for the compliance with all legal requirements in connection with this event. £ jF l/We understand that failure to comply with the rules, regulations. and conditions set forth in code may b deemed 's..€ � _ se a cs r` violations e ' W gross misdemeanor and that drums o� narcotics �o a� ins are crrn��� on�,..r 1���� £ f i i i 4{ tE { F E 1 f i { { l f t7�+jj i { `[S f f GRANT COUNTY WAS FI IN (A'ON BOAP,DOF COUNTY COMW 10 RS STFS-ET N"VV EPWATA, WA 98823 Law Enforcement/Security/Emergency Medical Services Will there be security on site during the event? Yes No If yes, please provide a complete list of names and contact information for who will be providing the security. Will Emergency Medical Services (EMS) be on site during the event? Yes No If yes, please provide written verification fro the providers, Will there be music, sound amplification, or any other noise impacts? Yes No If yes, Grant County has a noise ordinance in effect (see County Code for details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Con Missioners requesting a waiver and it must be included with your application materials. Will you have traffic control? Yes No a. i If yes, please provide documentaton on how the traffic control will be addressed. Will there be off -site parking? y e S N rj If yes, please provide the location and a pairk-ing plan, 0 Will there be shuttle buses provided for attendees? Yes No If yes, provide- a map of their rout-e-, Will there be alcohol served at the event? Y yt N to If yes, a State permit is required from the WA State Liquor Control Board alid roust be submitted with your application materials. GRANT COUNTY BOARD OF COUNTY COMNtiSStC1NERS W A S 1-11 N C, T 0 N 35 C STREET -NW EPHF,ATN WA 98823 Public Roads Will the event obstruct, interfere, or require the closure and free use of any public road, street, or right-of-way? ❑Yes No If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? BOAKD 01- COUMY COMWSSIONERS GRANT COUNTY 3 5 C STREff NW TON TA EPHKA Wes~ ----------- 7!q7 - -- -- ------------------- Garbage/Recycling Do you have a plan for garbage and recycling? Yes N io A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Grant County Solid Waste Department at (509) 7S4-431,9 i Have you obt-alnen-d a Ceirtifficate of Insurance and endorsements, specifically naming "Grant County," as an insured? Y ra S Ej No A copy of the Certificate of Insurance and endorse-eatsmust be included with your application materials, Grant County must be named as an additional insured in the amount of $1,000,000,00 per occurrence and $2,000,000.00 aggregate co erase® This insurance must apply first and on a primalry non-contributing basis in relation to any other insurance or self-insurance available to Grant County. Penal Bond - Bond of Indemnity A $5,000.00 Penal Bond — Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or 'Its balance will be returned once the event has been held and the Board of County Commissioners has certified no darriace has been done and that the County has not incurred additional expenses. Are you submitting a $5,000.00 Penal Bond — Bond of Indemnity with your Event Application .7 Yes N a; If no, you must request a lle.tteir in writing to the Board of County Commissioners requesting a �,Iaiver to the Penal Bond — Bond of Ind e-imnit y and outline the specific reasons why it should not be require of your event, County Filings and Registration Is there a cost to attend the event? yes N o How much are you charging to attend your event?