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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 6/1 8/2025 PHONE:X2931 FIN WE WE • •• ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget []Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances [:]Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB [Mj�R-11 �/i�.l�/��i11//�/��i����ii���//i�������ii<�i�.� o. Commissioner's Minutes for the week of June 9, 2025. E If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm-1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO Fm-1 N/A DATE OF ACTION:&-dq APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/2 3/24 G�NT CO\ Grant County Board of Commissioners OE SOL FT 4Q(/ Meeting Minutes Week of June 9, 2025 -June 15, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Development Services Update: • Consent Item Review o Walk -On Item Request • Fairgrounds Tour with Tom Dent • Annexation -Tax Rate • Jail Update -Roundabout Out for Bid o Road Closure -Traffic Control Plan • Morgue/Coroner's Office Update o Plan for when Hospital Closes • Budget Meeting with the Board - Mid -Year Update • Grant Funds Received • Meeting with Hospital Board - R Jones and T Gaines 9:00 a.m.-9:30 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director The following Topics were presented and discussed during the Development Services Update: • Transient Residence -Application Hearing o Requirements for Permit Reviewed - Noise Complaints 9:30 a.m. -10:00 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Event Permit Routing Process • Boards/Committees Update • LTAC Swag - Items for Kids (revisited) • America's 250t" Logo Use Contract • Tourism Advisory Committee Update o Travel Planner Publisher RFP Published 6/6/25 10:00 a.m. -10:15 a.m. Accounting/Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • Tyler Tech Update -Go Live July 1, 2025 o Data Import • Audit to begin soon- Federal and Financial o Risk Assessment with Grants Ad min • Staffing Update o Hiring Process 10:15 a.m.-10:30 a.m. Commissioner Work Session Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Commissioner Work Session: • Hiring Process for Accounting • Pending Decision Spreadsheet o Moses Lake Homeless Housing Meeting • Westshore Drive Public Comments • Komaki City- Adult Delegation Visit 10:30 a.m. -10:45 a.m. Renew Update (Commissioner Carter attended at 10:32 a.m.) Page 2 of 13 BOCC Minutes Week of June 9, 2025 Staff Present: Dell Anderson, Director The following Topics were presented and discussed during the Renew Update: • Criminal Justice Treatment Account (CJTA) • Lease Opportunity * Hospital Movement- Crisis Team/Recovery Coaches Response Time * Legal Review/Risk and Safety Coordinator/Central Services * 1 0-Year Lease • Consent Items -Amended Contracts (Carelon) • News Coverage -Renew Monitoring/Follow-Up 10:45 a.m. - 11:00 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • ARFS 2026 Events/Request for Funding • Parking Lot Fees - Charge for Guest Parking o Public Notice o Fairgrounds will NOT be Charging the Monster Truck Nitro Tour f o r Parking Lot Fees 11:00a.m.-11:15a.m. Risk& Safety Coordinator Update Staff Present: Blair Kok, Risk& Safety Coordinator The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • New Claims or Updates * 6/2 - Public Works (PW) Backing hit concrete wall- Repair Waiver * Driver Ran Through Fences -No Response from Driver/Parent * 5/5/25 Renew Claim - Closed * Tort Claim - Public Works Windshield Damage, Repayment Process Begun • Meetings o Met with Sheriff's Office Superiors -New Safety Committee Member o Met with New Hope -New Service Dog • Viewed the New Jail Page 3 of 13 BOCC Minutes Week of June 9, 2025 • Insurance/Policy Updates • Landfill Visit 11:15 a.m. -11:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Conference in Spokane -Centennial Hotel o PACs/Assessor's Office Conference • Legislative Meeting 2026 o Fairgrounds Tour • City Funding for Recreation o Quincy New Build -Size of Facility • Masquers Theater Show- Firebringer • Postcards - Not Mailed • Delinquency for Foreclosure Filing • Construction at Lakeview Golf Course • Revenue Shortages - PropertyTaxand Gorge Amphitheater 11:30 a.m. -11:45 a.m. New Hope/Kids Hope Update Staff Present: Suzi Fode, Director and Alyce Barrientoz, Financial Operations Specialist The following Topics were presented and discussed during the New Hope/Kids Hope Update: • Relevant Program Updates o Meeting with Accounting re: Time and Attendance/Workflow/Training • Federal Funding Budget o Supply Limit Announced, Successful Bidders have not been announced. • Contract Review with Legal • Facility Dog Swearing in Date o Tentative Date: July 7, 2025 o Reception Afterwards • Accreditation by the National Children's Association o Background Checks, Child Abuse Registry o FBI Fingerprinting 11:45 a.m. -12:00 p.m. Fire Marshal Update (Cancelled) Page 4 of 13 BOCC Minutes Week of June 9, 2025 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz, Human Resources; Felycite Guerra, Accounting The following Topics were presented and discussed during the Position Management Review Team (PMRT): • Renew -Peer Support Specialist • Renew -Designated Crisis Res • Human Resources Specialist/Consultant • Health District Board of Health - Open Positions o No new seats created o Board of Health to be directed to advertise for the open position RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 1:16 p.m. to go until 1:21 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Gina Saldana, Decorah Anderson, Felycite Guerra. Commissioner Jones closed the session at 1:21 p.m. 1:45 p.m.-2:00 p.m. Commissioner Work Session For this portion of the meeting, the Commissioners went to the Grant County Sheriff's Office to get Fingerprint Cards for the FBI Background Check to complete the New Hope/Kids Hope Accreditation by the National Children-sAssociation. The Monday, June 9, 2025 session was closed at 2:00 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 10, 2025, at 8:30 a.m. with Commissioners Jones (via Zoom) and Burgess in attendance. Commissioner Carter attended at 8:31 a.m. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Chief for a Day Event- Commissioner Attendance • Items to be moved to Board Discussion/Decisions Page 5 of 13 BOCC Minutes Week of June 9, 2025 • Walk -On Items: Central Services • Department Head Review -State Dictated Wage Increase • LTAC Swag- Items for Kids (250 Rubber Ducks and 250 Mini Beach Balls) 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Deputy Director; Dave Bren, Interim County Engineer The following topics were presented and discussed during the Public Works Update: • Accomplishment Updates o Litter Crew, Seal Coating, Gravel Replacement, Bridge Crew o Request for Cost-Share/Road Improvement District from Royal Slope Road • Six -Year Transportation Improvement Program (STIP) Discussion -Dave Bren o Publication Location on Public Works Website o Review of Draft • Westshore Drive Update o Paving to start on June 18 th o Homeowner Concerns • Consent Items o Surplus Request - Bomag Tire Rollers • Tort Claim Received o Bridge Replacement Funding • County Engineer Position -Wages 9:30 a.m. - 10: 00 a.m. Facilities & Maintenance / Technology Services Update (CommissionerJones left at 9:50 a.m.) Staff Present: Tom Gaines, Director of Central Services; Kevin Schmidt, Facilities & Maintenance; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Facilities & Maintenance / Technology Services Update: • Card Key Access to the CS/HR Building -Proprietary o Leftover Capital Funds to Pay for Card Key Readers o Letter Memorializing Work to be on Consent 6/17/25 Page 6 of 13 BOCC Minutes Week of June 9, 2025 o Building Renovation Update- Floodproofing, Furniture, Design • Fairgrounds -Greek Gyro Booth Hood on Hold - Engineer to Look at Truss Modifications • Custom Energy Consultants Meeting- Energy Savings Audit Findings and Results • Facilities & Maintenance Project Updates o Youth Services, Renew, Vet Services, Grant County Museum o Personnel/Staffing • Modelve -Data Import Services from Limble o Forecasts for Capital Needs and Asset Inventory • Executive Order - Select Efforts to Strengthen Cybersecurity o Post -Quantum Cryptography- Implementation and Adaptation by 2027 • Technology Services Updates o Ednetics Support Ticket -Network Cabling and Hard Drive o Ednetics Merge with MGT o Laptop Issues in Bulk 0 365Labs Agreement - Meeting with Sheriff's Offices - with legal review • Software Updates -Asset Tracking • Read.Al Application Data Gathering/Meeting Attendance • Email and Web Statistics • Helpdesk Ticket Analytics • Laserfiche and Snipe IT Migration o On -Site Asset Inventory • Single Point of Entry -Contact Meeting 10:00 a.m. -11:00 a.m. Human Resources Update (CommissionerJones attended via Zoom at 10:13 a. m., and logged off at 10:30 a.m.) Staff Present: Decorah Anderson -Cook, Director, Gina Saldana,Assistant Director; Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. Page 7 of 13 BOCC Minutes Week of June 9, 2025 • Position Management o Public Defense Wage Rate (Approved): Personnel Action Requests (PARs) for Jordan Ramberg, Iris Dowd, James O'Toole and Tyson Lang. o HR Specialist Reclassification (Approved): PAR for Christa Simmons o Renew FTE Additions -Peer Support Specialist and Designated Crisis Responder - Renew (Approved) • County Administrator Position Candidates • County Engineer Job Listing • Staffing Update -Accounting RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 10:07 a.m. to go until 10:17 a.m. In attendance Evaluation were Commissioners Carter and Burgess, Decorah Anderson- Cook,Gina Saldanaand Blair Kok. Commissioner Jones joined via Zoom at 10:13 a.m. Commissioner Carter closed the session at 10:17 a.m. RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 10:20 a.m. to go until 10:30 a.m. In attendance Evaluation were Commissioners Jones (via Zoom), Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Blair Kok. Commissioner Carter closed the session at 10:30 a.m. 11:00 a.m. -11:15 a.m. Coroner's Office Update (Cancelled) 11:15 a.m. -11:30 a.m. Mailroom Update Staff Present: Josh Keyser, Mailroom Clerk The following Topics were presented and discussed during the Mailroom Update: • Full -Time Workload -Technology Services Training • Amazon Package Drop -Off - Potential Drop Box 11:30 a.m. -12:00 p.m. Department Head Review Staff Present: Brett Hill, Director of Public Defense; Barbara Vasquez, Clerk of the Board The following Topics were presented and discussed during the Department Head Review: RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 11:30 a.m. to go until 12:00 p.m. In attendance Page 8 of 13 BOCC Minutes Week of June 9, 2025 Evaluation were Commissioners Carter and Burgess and Brett Hill. Prior to the beginning of the Executive Session, Commissioner Carter announcedthat the session would end at12:00 p.m. Barbara Vasquez, Clerk of the Board, closed the session at 12:04 p.m. 1:00 P.M. -1:15 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk (Commissioner Jones attended via Zoom until 1:15 p.m.) The followingTopics were presented and discussed during the Clerk's Office Update: • Termination • Employee Appreciation BBQ • County Administrator Position 1:15 p.m. -1:30 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Indigent Defense Standards 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae, Rebekah Kaylor (via Zoom), Barbara Deurbeck, Prosecuting Attorney's Office; Andy Booth, Public Works The following Topics were presented and discussed during the Prosecuting Attorney's Office Update • Dangerous Dog Ordinance -New proposed amendments • ADA Compliance • Case Load Standards RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 1:33 p.m. to go until 1:38 p.m. In attendance were Commissioners Jones, Carter and Burgess, and Kevin McCrae, Rebekah Kaylor (via Zoom), Barbara Duerbeck and Andy Booth. Commissioner Jones closed the session at 1:38 p.m. Page 9 of 13 BOCC Minutes Week of June 9, 2025 COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • County Administrator and County Engineer Positions C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Walk-on Items: Central Services • Ag Forestry Leadership Interview (RJ) F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $2,4969465.09) COMMISSIONER'S OFFICE 2. Approve invoices from Coulee Creative in the amount of $14,250.00. 3. Approve Commissioner's Minutes for the week of May26, 2025. 4. Approve Proclamation recognizing June 12, 2025 as Chief for a Day in honor and recognition of the children participating in this event. 5. Approve 2025 Agreement regarding Use of County Property for Public Purpose with American Legion Art Semro Post 28 as the Grant County Museum -Living Museum event on June 14, 2025. Page 10 of 13 BOCC Minutes Week of June 9, 2025 6. Approve 2025 Agreement regarding Use of County Property for Public Purpose with Columbia Basin Carriage Club at the Grant County Museum -Living Museum event on June 14, 2025. 7. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) Suicide Prevention category in the amount of $11,999.16 for April 2025 services. EMERGENCY MANAGEMENT 8. Approve 2024 Emergency Management Performance Grant reallocation in the amount of $7,500.00, Agreement No. E25-365. Agreement ends September30, 2025. PUBLIC WORKS 9. Approve request for a Public Hearing to declare surplus nine (9) County -Owned vehicles and/or equipment and order the sale thereof on publicsurplus.comand/orgovdeals.com. (The Public Hearing was scheduled for July 1, 2025 at 3:30 p.m.) RENEW 10. Approve request for Grant County Technology Services to purchase computers for new employees. Quote received from CDW Corporation in the amount of $20,753.31 to be paid from Fund 108.150. 11. Approve request for Dell Anderson, Director, to DocuSign Non - Research Subaward Agreement for Northwest High Intensity Drug Trafficking Areas (HIDTA) Prevention and Treatment Initiative between Public Hospital District #304 and Grant County dba Renew acting as the fiscal agent for Moses Lake Community Coalition. Total grant amount is $32,127.48. Term of contract is July 1, 2025 through June 30, 2026. 12. Approve invoice for Strengthening Families Program Facilitation for work completed in the amount of $28,847.68 to be paid from Fund 108.150 (Professional Services). 13. Approve Mutual Amendment to the Provider Services Agreement between Molina Healthcare and Grant County dba Renew. Effective date is July 1, 2024. SHERIFF'S OFFICE 14. Approve contract with Port of Ephrata for 2025. Contract amount is $1,200.00 per year to use the facility for Emergency Vehicle Operation Course (EVOC)(Driving Training) for Grant County Sheriff's Office. Use of facility must occur between April 1, 2025 through December 31, 2025. TECHNOLOGY SERVICES Page 11 of 13 BOCC Minutes Week of June 9, 2025 15. Approve Purchase Order No. 1031 to SmartDraw for annuaL Enterprise License renewal in the amount of $10,838.92 to be paid out of Software Maintenance Fund 501.179. 16. Approve Purchase Order No. 1032 to Granicus for renewaL of SM SMARTConnect Doc Mgmt, SM SMARTConnect Parcel, and SmartGov Enterprise software used by Development Services in the amount of $44,590.74. Term is July 1, 2025 through June 30, 2026. This is a budgeted software maintenance expense to be paid from Fund 501.179. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENTAGENDA ITEMS 1 THROUGH 16 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Items: o Central Services Contract with Ellensburg Fence for the Fairgrounds FenceLine Replacement Phase 1 CSD2503fg in the amount of $88,300.40. o Central Services Contract with JM Pacific Inc. for the Grant County Fairgrounds ADA Paving and Asphalt Repairs Project CSD2506fg in the amount of $13,380.56. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEMS AS PRESENTED. MOTION PASSED UNANIMOUSLY, I. Adjournment The Commissioner's Meeting adjourned at 2:23 p.m. The Tuesday, June 10, 2025 session was closed at 2:23 p.m. MISCELLANEOUS ITEM (6/11/251; • The Chair of the Board approved and signed the Crum & Forster Storage Tank Pollution Application Page 12 of 13 BOCC Minutes Week of June 9,2025 Meeting Minutes for the week of June 9, 2025 were approved this day of e , 2025. Attest: BOARD OF COUNTY COMMISSIONERS Grant County, Was-k-�ngton Cindy Carter,kVice-Chair y Kevin Burgess, Mem r Page 13 of 13 BOCC Minutes Week of June 9, 2025