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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC SATE: 6/12/2025 REQUEST SUBMITTED BY: CEMANELL PHONE: XZ93'I CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU *Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies El Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of June 2, 2025. 0 If necessary, was this document reviewed by accounting? ❑ YES 0 ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO DATE OF ACTION: (0 DEFERRED OR CONTINUED TO- WITHDRAWN - APPROVE: DENIED ABSTAIN D1: koo� F.), D2: D3: * N/A 4/23/24 r��6 CO\Grant CountyBoard of Commissioners 2 Meeting Minutes��rh:.. f� Week of June 2, 2025 -June 8, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones attended via Zoom at 8:38 a.m. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Development Services Update: • Consent Agenda Item • Coroner's Office Property- Closed o Design/Pre-Application Meeting o Changes to Design • Samaritan Hospital Board Meeting with BOCC • HR/CS Building Update- Budget Conscious Designs o Office Furniture o Maintenance/Mailroom Offices • Fairgrounds Projects o Fence Project Bids Received o Camera and Lighting Project o ADA Paths • WSU Wheeler Building • Roundabout out for Bid o Business on Potentially Closed Road o WSDOTto Decide on Traffic Control Plan • Meetings This Week RCW 42.30.110 (1) Commissioner Carter called an Executive Session to order Real Estate beginning at 8:56 a.m. to go until 9:00 a.m. In attendance were Acquisition Commissioners Jones (via Zoom), Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 9:00 a.m. 9:00 a.m. - 9:30 a.m. Development Services Update (Commissioner Carter did not attend) Staff Present: Nathan Poplawski, Fire Marshal The following Topics were presented and discussed during the Development Services Update: • Permit Statistics • Fatal Fire -Quincy Area Investigation Open o Fires Last Weekend • Fire Chiefs and Commissioners Meeting 0 365 Labs and MACC • Limiting Rooftop Pyro -Risk Management • Re -Certification for Investigator 9:30 a.m. -10:00 a.m. Commissioner's Office Update (Commissioner Carter did not attend) Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell, Deputy Clerk; The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Boards/Committees Update • Review of Upcoming Public Hearings • Review of This Week's Meetings • Special Events Permits -Further Discussion Needed • Tourism Contractor Review • Beckwith Consulting Resident/Visitor Survey Distribution o Workshop Invites -July • Grants Admin Update o ARPA Unobligated Fund Repayment o SIP Recommendations/Funding o Tourism Photographer Grant Agreement 10:00 a.m. -10:15 a.m. Accounting Update (Commissioner Carter did not attend) Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • State Auditor's Office -Visit Coming • Annual Report Submitted Page 2of12 BOCC Minutes Week of June 2, 2025 • Tyler Tech Meetings o Data Validation o Accounts Payable Trainings Starting in June o Grants Input 10:15 a.m. -10:30 a.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Juveniles Arrested during Moses Lake Springfest - Resu lts • Vehicle Damage -Public Works Fixed • Consent Item • MalfunctionontheSallyPort-Damage to Chelan County Vehicle to be Paid • Moses Lake Offices Tour o Signage, Windows, Office Temperature 10:30 a.m. -10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Update on Capital Projects o Grand Coulee Kitchen, Moses Lake Refresh • Use of Opioid Abatement Updates -Review of Proposals on 6/3/25 o FY26 Budget/Funds • Chelan County Opioid Abatement Council Invoice • Consent Agenda Items - SEBRA Agreement (Provision of Services) 10:45 a.m. -11:00 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Staffing Update • Parking and Camping Tickets - Sold Out • Conferences/Symposiums Page 3 of 12 BOCC Minutes Week of June 2, 2025 • Surplus Steel Sale • Location for Ice on the Grounds During the Fair • Fairgrounds Capital Projects o Grant Request to WSDA- 2026 Lighting Project o Booth Renovations • Flannel Fest Tickets 11:00 a.m. -11:15 a.m. Risk & Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Risk &Safety Coordinator Update: • New Claims or Updates 0 5/14 PW- Lower back pain 0 5/19 W1722 Chelan County hit Sally Port Gate, closed, check for $2,177.96 0 5/23 PW -Solid Waste Chemical reaction 0 5/25 Sheriff's Office -Sand Dunes sand berm, damaged front end 0 5/25 Public Works (PW) -Fire at Solid Waste • Meetings o Met with WSU Ext and Reviewed Location o Met with Development Services � Accident Prevention Program -Under Review • Monthly Safety Meeting (5/28/25) o Review of Claims o Laserfiche Licenses • Wildfire Response Training -Smoke Concerns • Upcoming Trainings • Online Courses - Lexipol Local GovU o Approval from Departments/Offices 11:15 a.m. -11:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Out of Office Dates • Tax Statements on Website • PACs Statements - Meeting Requested o Totality vs. Individual Requests • State Assessed Utilities -Cannot adjust until July Page 4 of 12 BOCC Minutes Week of June 2, 2025 o Refunds/Rebills on Parcels • Refunds to be Issued -Tax Impacts • Department of Revenue TIFF o Communications to the Tax Areas Affected by TIF • Postage on Notices to be Sent -Master's Touch • 140 Parcels Eligible for Foreclosure o Certificates of Delinquency o Payment Portal Locked Down o Foreclosure Sale Expected in November of 2025 • State Pool Rate • Comments about Roundabout • Affidavits Processed 11:30 a.m. -11:45 a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Conference Next Week • New Construction Appraisals o Permit Information - Moses Lake o Smaller Cities Resolved o Calculations of Percentage Picked Up o Process for Industrial/Unfinished Projects • State Task Force regarding Data Centers and PUD o Legal Fees for Industries • Review of Policies 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources; Felycite Guerrero, Accounting; John Brissey, Public Works The foLlowingTopics were presented and discussed during the Position Management Review Team (PMRT): • Non -represented/ Exempt FTE Annual Leave Increase After 20 Years of Employment. • Update on Compensation Survey meeting- potential retreat Page 5of12 BOCC Minutes Week of June 2, 2025 1:45 p.m.-2:00 p.m. Commissioner Work Session The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet • Commissioner District Updates • Restorical Research - Main Contact is Public Works • Westshore Drive Project -Sidewalk Issue • County Administrator - Prothman Advertisement 2:00 p.m.-2:30 p.m. Bureau of Land Management Update Staff Present: Curtis Bryan, Field Manager for Bureau of Land Management The following Topics were presented and discussed during the Bureau of Land Management Update: • Fire Season • Gravel Pit Expansion near Coulee City • Saddle Mountain Gravel/Sand Pit- Mineral Rights • Palisades/ Billingsley farm - Leased Ground • King Ranch • Purchase of Reclamation property MISCELLANEOUS ITEMS: • The Chair of the board signed the following Final Plat Submission and Reviews: o Banning Orchard &Nursery, LLC (Banning Orchard &Nursery Short Plat) File # P 25-0093 (preliminary P 24-0404), o Limau Prescott c/o Ron Reynolds (Prescott Short Plat) File # P 25-0053 (preliminary P 24-0378). • The Commissioners approved and signed the Public Works County Payroll Salary Fund for their May 16 and May 30, 2025 payroll. • Emergency Accounts Payable batch for Renew in the amount of $2,325.00. The Monday, June 2, 2025 session was closed at 2:21 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 3, 2025, at 8:33 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused for the day. Page 6of12 BOCC Minutes Week of June 2, 2025 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeLL, Deputy Clerk The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Walk -On Item: Facilities & Maintenance - Questions re: Estimated Cost • Ag Forestry Leadership Development Program Interview • (RJ) Westshore Drive Issues - Presentation Today 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director; Dave Bren, Interim County Engineer, Tyler Brady, Engineering Tech 5, James Davis, Road Foreman and Bob Bersanti, Design/Construction Engineer; Barbara Duerbeck, Prosecuting Attorney's Office The following topics were presented and discussed during the Public Works Update: • Accomplishment Updates o Solid Waste, Landfill, Litter Crew Performance • Consent Items • Westshore Drive -Sheriff's Office Support for Speeding o Speed Trailer Location RCW42.30.110(l)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 9:11 a.m. to go until 9:30 a.m. In attendance were Commissioners Jones and Burgess, Barbara Duerbeck, Andy Booth, Dave Bren, Tyler Brady, James Davis, and Bob Bersanti. Commissioner Jones closed the session at 9:30 a.m. 9:30 a.m. - 10: 00 a.m. Sheriff's Off ice/Jail/Emergency Management Update Staff Present: Sheriff Joe Kriete The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Memorial Day Weekend Statistics o Warnings/Tickets Issued at Sand Dunes, Springfest, Gorge • Emergency Management Grants Update o Wellness Coordinator Position to Assist with Grant Funded Project Page 7 of 12 BOCC Minutes Week of June 2, 2025 • Department of Homeland Security regarding Sanctuary States/Counties o ICE Hold Requests o Civil Infraction Detainment o Proclamations Against Sanctuary County Designation • WA Association of Sheriffs and Police Chiefs (WASPC) Jail Inspection -Future Jail Accreditation • Keep Washington Working Act 10:00 a.m. -11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Increase to Annual Leave for Non-Represented/Exempt FTE after 20 Years of Employment, Two Additional Days (Approved) o Use of Leave Time at End of Year o Policy: Longevity Labor Groups • Cash Out Leave at End of Year for Non -Represented Employees • Policy Updates • Contract Bargaining • County Administrator and County Engineer Positions Posted on Prothman RCW 42.30.140(4)(a) Commissioner Jones called an Executive Session to order Negotiations beginning at 10:01 a.m. to go until 10:06 a.m. In attendance were Commissioners Jones and Burgess, Decorah Anderson - Cook and Gina Saldana. Commissioner Jones closed the session at 10:06 a.m. Following the Executive Session, it was moved by Commissioner Jones to allow Human Resources to proceed with Bargaining Authority. There was no opposition, so the decision was approved. Page 8 of 12 BOCC Minutes Week of June 2, 2025 RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:08 a.m. to go until 10:18 a.m. In attendance Evaluation were Commissioner Jones and Burgess, Decorah Anderson - Cook and Gina Saldana. Commissioner Jones closed the session at 10:18 a.m. 11:30 a.m.-12:00 p.m. Department Head Review with Human Resources Staff Present: Decorah Anderson -Cook, Human Resources The followingTopics were presented and discussed during the Department Head Review with Human Resources: RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 11:31 a.m. to go until 11:48 a.m. In attendance Evaluation were Commissioners Jones and Burgess and Decorah Anderson -Cook. The session continued until 11:53 a.m. Commissioner Jones closed the session at 11:53 a.m. 1:00 P.M. -1:15 p.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Caseload History Report Review • Prosecuting Attorney Replacement - Republican Party Interviews 1:15 p.m. -1:30 p.m. District Court Update Staff Present: Judge Brian Gwinn; Desiree Ochocinski, Court Administrator The following Topics were presented and discussed during the District Court Update: • Case Management System o Procedures for Training o Updates to Processes o Upcoming Information Session o Assigned Case Numbers • Judges at Training Page 9 of 12 BOCC Minutes Week of June 2, 2025 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Staff Present: Barbara Duerbeck, Deputy Prosecutor The following Topics were presented and discussed during the Prosecuting Attorney's Office Update • Columbia Basin Herald Photograph • Prosecuting Attorney Candidates/Hiring Process • Sanctuary States/Counties COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • (Via Zoom) Westshore Drive Issues -Speeding Through Work Zone, Request for Signage and Ordinance C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Tourist Resident and Visitor Surveys Posted o Distribution of Flyers • Walk -On Item: Facilities & Maintenance F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 10 of 12 BOCC Minutes Week of June 2, 2025 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $1,572,145.91) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of May 19, 2025. 3. Approve reimbursement request from Community Services of Moses Lake (Moses Lake Food Bank) on the United States Department of Agriculture (USDA) Grant No. K5556 in the amount of $23,023.07. 4. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $11,097.74 for April services under the Designated Crisis Response (DCR) category. FACILITIES & MAINTENANCE 5. Approve request to purchase an electronic reader board for the Grant County Museum. Lowest bid received was from Marshall Sign in the amount of $13,747.00. The Museum received a grant to pay for the cost of the sign, but there are costs for supplying electrical in the estimated amount of $3,500.00 to be paid out of the Museum Maintenance fund. Current balance is $155,299.00. JUVENILE COURT& YOUTH SERVICES 6. Approve request for Su hail Palacios, Director, to DocuSign for Agreement DCYF #2563-62970 between the State of Washington Department of Children, Youth & Families (DCYF) and Grant County Juvenile Court & Youth Services for the Juvenile Court Block Grant Contract. Term of the contract is July 1, 2025 to June 30, 2027. NEW HOPE 7. Approve request for Suzi Fode, Director, to DocuSign a renewal contract No. 2563-62908 with the State of Washington Department of Social and Health Services (DSHS) and Grant County New Hope for the Domestic Violence Workfirst program. Term of the contract is July 11 2025 through June 30, 2026 in the amount of $311000.00. PUBLIC WORKS 8. Approve request for reimbursable work with Adams County Public Works for the rental of Chipspreader, operator and pickup for seaLcoating, completed by August 1, 2025 for a maximum amount of $60, 000.00 9. Approve request for Andy Booth, Director, to DocuSign Agreement #TCPRA-1 921 OCrCoPW-00052 Amendment No. 4 with the Department of Ecology to extend the expiration date from June 30, 2025 to December 31, 2026. Page 11 of 12 BOCC Minutes Week of June 2, 2025 I .] in►L�l�v 10. Approve Amendment No. 6 to Agreement for Provision of Services between Carelon Behavioral Health Inc. and Grant County dba Renew. Term is July 1, 2024 through June 30, 2025. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 10 AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE, G. Board Discussion/Decision Items • Walk -On Item: o Facilities & Maintenance Request to Proceed with the Procurement of a New 120 Gallon Commercial Grade Water Heater for Renew Facilities as the current one is failing. Estimated Replacement Cost is up to $13,000.00, including installation and tax. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON ITEM AS PRESENTED. DISCUSSION TO NOTE THAT THE WATER HEATER IS A 120 GALLON HEATER WITH INSTALL. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. I. Adjournment The Commissioner's Meeting adjourned at 2:10 p.m. The Tuesday, June 3, 2025 session was closed at 2:10 p.m. Meeting Minutes for the week of June 2, 2025 were approved this day of -&�-- , 2 0 2 5. BOARD OF COUNTY COMMISSIONERS INII"iiirli! Grant County, Wa'sNhJ ngton 4.•�' '% _%ft®SEAL f r6 hai � .,. co : L 7" �•�� ••.., ..••• S' Co ,. Cindy Ca r, Vice -Chair ,•... NN K_zv�IP P 1 A( a•. ' Kevin Burgess rnber Attest: 4arbara J. Vasquez, CMC Clerk of the Board Page 12 of 12 BOCC Minutes Week of June 2, 2025