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HomeMy WebLinkAboutInvoices - RenewGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST SUBMITTED BY: Sarah Nelson CONTACT PERSON ATTENDING ROUNDTABLE: Dell Anderson CONFIDENTIAL INFORMATION: DYES ®NO Dare: 6/3/25 PHONE: Ext. 5434 -------------- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ® Invoices / Purchase Orders ❑ Grants — Fed/State/County []Leases ❑ MOA / MOU ❑Minutes ❑Ordinances [--]Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Requesting Strengthening Families Program Facilitation for work completed Total Cost: $28,847.68 Fund: 108.150.00.0000.564004100 (Professional Services) If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: P DEFERRED OR CONTINUED TO: APPROVE: DENIED D 1:K k D2: D3: ABSTAIN WITHDRAWN: RECEIVED JUN 0 3 2025 GRANT COUNTY COMMISSIONERS 4/23/24 Quincy Prevention OUINCY Pa�wf�p ot Vat& ene Today's Date: 28 202 Vendor: Quincy School District Minerva Session Name: Strengthening Families Program ❑ Signed Supply Order Form ❑ Scanned supporting documents ❑ Budget Spending Tracker entry ❑ Minerva Entry ❑ Charged on A-19 ❑ Item/s received Receipt Date: .5128.1202.ci Item(s) Description: Strengthening Families Program Facilitator and Childcare Payment `Charged to Aig' Month: ❑ July 2024 ❑ January 2025 ❑ August 2024 ❑ February 2025 ❑ September 2024 ❑ March 2025 ❑ October 2024 ❑ April 2025 ❑ November 2024 Z May 2025 ❑ December 2024 ❑ June 2025 Q Programs: ❑ Community Coalition 1 22.5.1 ❑X Strengthening Families Program 1 22.2.1 ❑ Youth Development 22.5.1 ❑ Healthy Alternatives 22.3.1 ❑ Starts with One (MAC) 1 22.1.2 ❑ Choose You (MAC) 1 22.1.2 ❑ Talk. They Hear You (MAC) 1 22.1.2 ❑ You Can (MAC) 1 22.1.2 ❑ Responsible Server Training 1 22.6.2 Requested by: Cty� �� Supervisor Signature: Prevention Requisition Form Revised 05/23/2025 Form of Payment ❑ VISA **** 8832 ❑ Invoice (paid) ❑X Invoice (needs paid) ❑ Other: ❑ Program Start-up Cost ❑ Food Charge Account: ❑ SUPTRS (9o96) ❑ PFS 2023 YR ❑ SOR III CO (i11) ❑ SOR III YR 2 (111) ❑GFS (9103) X❑ COQ (9064) ❑ Columbia Basin Foundation (CBF) ❑ Other: $289847*68 Date: 05/28/2025 Date: (e. - to -as-- renew :MYC,k Y�l;4'nc*;crrdt 9!e4SltF%E 'ihefEr�TtY3 Quincy School District #144 Invoice No. 1581 404 Ist Ave SW Quincy, WA 98848 SCHOOL DISTRICT 509/787-4571 fax 509/787-4336 INVOICE 00- %.*U�W111VU Name Quincy Partnership for Youth Address City Quincy W--A -- - - ------- Attn: Cmcru�@grantcountvwa.gov ------ - - ------------------ on Descriotion FInvoice, Date 5/,28/2025 0,=.f 7 Ref. Date 3/19/2025 Account# 2900 Description : Fv t Price TOTAL ---- ------------------------ STIPEND FOR WORK DONE Strengthening Families Program Facilitation - I Maria Valle - Stipend $3300 I benefits 609.06 1 Lissett Tamayo - Stipend $3300 benefits $611.84 1 Jessica Alcaraz - Stipend $6600 benefits $1224.24 1 Nubia Ramirez - Stipend $6600 benefits $1224.44 I Kristina Mason - Stipend $3300 benefits $584.95 1 !Adrian Luna - Stipend $1050 I benefits $194.25 1 Aritzandi Martinez - Stipend $210 / benefits $38.94 i Per agreement for work done January - March 2025 31909.06 3)911.84 71824.24 71824.44 31884.95 1244.25 248.90-- 3,909.06 31911-84 71824.-2..4-- 71824..44 31884.95 -1 1244.25 2 4- 8-.'9- 0 Signature Please make payable to Quincy School District Please reference nvoice number with payment Please note that the district office has a new address-. j 404 Ist Ave SW, Quincy WA 98848 Tia Stoddard TOTALS $28,847-68 Title - --Business- Manager Please Make Payment Payable To: Quincy School District I 404 1 st Ave SW, Quincy WA 98848 MARIA VALLE APRIL 2025 PAYCHECK MAY 2025 PAYCHECK Type Code Description Amount Type Code Description Amount _T"I P SFPF STRENGTH FAM $ 1,100.00 P SFPF STRENGTH FAM $ 21200.00 F 1FIC FICA $ 67.01 F 1FIC FICA $ 134.48 31109 kk F 1Med Medicare $ 15.68 F 1Med Medicare $ 31.47 F 1PFML PAID FM LEAVE $ 2.88 F 1PFML PAID FM LEAVE $ 5.76 F 1R,eE3 SERS Plan 3 $ 115.60 F lReE3 SERS Plan 3 $ 231.22 F 1UC Unemployment 00 $ 1.79 F 1UC Unemployment 00 $ 3.20 F 1WC Workers' Camp $ - F 1WC Workers' Comp $ - e= CQ 04 L ET TAMAYC -I BAL. APRIL 2025 PAYCHECK MAY 2025 PAYCHECK Type Code Description Amount Type Code Description Amount Mu P SFPF STRENGTH FAM $ 1.,100.00 P SFPF STRENGTH FAM $ 21200.00 F 1FIC FICA $ 67.60 F 1FIC FICA $ 135.46 F Wed Medicare $ 15.81 F Wed Medicare $ 31.68 F 1PFML PAID FM LEAVE $ 2.88 F 1PFML PAID FM LEAVE $ 5.76 F 1ReE3 SERS Plan 3 $ 115.61 F 1ReE3 SERS Plan 3 $ 231.22 F 1UC Unemployment 00 $ 1.98 F 1UC Unemployment 00 $ 3.84 F 1WC Workers' Comp $ - F IWC Workers'Comp $ - 19(Q CA A LCA RAZ APRIL 2025 PAYCHECK MAY 2025 PAYCHECK Type Code Description Amount Type Code Description Amount ------------ - --- - ----- - P SFPF STRENGTH FAM $ 2,200.00 P F 1FIC FICA $ 135.54 F F 1Med Medicare $ 31.70 F F 1PFML PAID FM LEAVE $ 5.77 F F 1ReE2 SERS Plan 2 $ 231.22 F F 1UC Unemployment 00 $ 3.72 F F 1WC Workers' Comp $ - F SFPF STRENGTH FAM $ 41400.00 1FIC FICA $ 271.49 Wed Medicare $ 63.49 1PFML PAID FM LEAVE $ 11.53 1ReE2 SERS Plan 2 $ 462.43 1UC Unemployment 00 $ 7.35 1WC Workers' Comp $ - IVUBIA RAMIREZ APRIL 2025 PAYCHECK Type Code Description P SFPF STRENGTH FAM F 1FIC FICA F Wed Medicare F 1PFML PAID FM LEAVE F 1ReE2 SERS Plan 2 F 1UC Unemployment 00 F 1WC Workers'Comp Amount MAY 2025 PAYCHECK Type Code Description $ 2,200.00 P $ 135.47 F $ 31.68 F $ 5.76 F $ 231.23 F $ 3.78 F $ F Amount SFPF STRENGTH FAM $ 4,400.00 Tbl'P, L- 1FIC FICA $ 271.42 Wed Medicare $ 63.48 1PFML PAID FM LEAVE $ 11.53 1ReE2 SERS Plan 2 $ 462.43 1UC Unemployment 00 $ 7.66 1WC Workers' Comp $ - '* 6Z I (JD -5'2— KRISTINA MASON APRIL 2025 PAYCHECK MAY 2025 PAYCHECK Type Code Description Amount Type Code Description Amount P SFPF STRENGTH FAM $ 1..100.00 P SFPF STRENGTH FAM $ 2,200.00 -%-ML, F 1FIC FICA $ 66.02 F 1FIC FICA $ 132.67 e8q ct 5 F Wed Medicare $ 15.44 F IMed Medicare $ 31.03 F 1PFML PAID FM LEAVE $ 2.88 F 1PFML PAID FM LEAVE $ 5.76 F 1ReT2 TRS Plan 2 $ 108.42 F 1ReT2 TRS Plan 2 $ 216.86 F 1UC Unemployment 00 $ 1.93 F 1UC Unemployment 00 $ 3.94 F 1WC Workers' Comp F 1WC WorkersComp $ - ADRIANA LUNA REYNA APRIL PAYCHECK Type Code Description Amount P SFPFC STRENGTH FAM F 1FIC FICA F Wed Medicare F 1PF11 L PAID FM LEAVE F lReE2 SERS Plan 2 F 1UC Unemployment 00 F 1WC Workers' Comp $ 1,050.00 $ 64.23 $ 15.02 $ 2.75 $ 110.36 $ 1.89 2 L4 LA 2�5 ARITZANDI MARTINEZ APRIL PAYCHECK Type Code Description Amount P SFPFC STRENGTH FAM $ 210.00 F 1FIC FICA $ 12.92 F IMed Medicare $ 3.02 F 1PFIVIL PAID FM LEAVE $ 0.55 F 1ReE2 SERS Plan 2 $ 22.07 F 1UC Unemployment 00 $ 0.38 F 1WC Workers' Comp $ - Emm Quincy School District Staff Time for Facilitators/Childcare Strengthening Families Program 2025 Facilitator: Marla Valle Facilitator: Jessica Alcaraz Program Language: Spanish Program LanguageEnglish, Spanish Stipend Rate: $3,300.0o Stipend Rate: $6,600 Facilitator: Lisset Tarnayo-lbal Facilitator: Nubia Ramirez Program Language: Spanish Program Language: English, Spanish Stipend Rate: $3,300.00 Stipend Rate: $6,,600 Facilitator: Krishna Mason Program Language: English Stipend Rate: $3.300,00 Childcare: Aritzand'i Martinez Childcare.- Adriana Luna-Reyna Program Language: English., Spanish Program Language: English, Spanish -Rate: $210 Rate: $1,050 Strengthening Families Program (SFP 10-14) Program Details - 2025 Program Overview The Quincy Partnership for Youth Coalition (QPY) is collaborating with the Quincy School District to deliver the Strengthening Families Program. The program will begin the week of January 21, 2025, and run for seven consecutive weeks, excluding the week of February 11-12. Additional days will be scheduled for any cancellations. Sessions will tentatively be held on Tuesdays (English) and Wednesdays (Spanish). The program is designed to help families strengthen their relationships and prevent risky behaviors among youth. The program aims to improve family relationships and prevent risky behaviors in youth by providing a structured and engaging learning environment. Facilitators are essential to the program's success, and this document ensures that all parties understand their roles, responsibilities, and the program timeline. 1. Facilitator Responsibilities • Lead the Sessions: Facilitate all seven sessions of the program, ensuring engaging and effective delivery. • Review Materials: Obtain and review all session materials ahead of time. • Set Up and Clean Up: Help with setting up the space before and cleaning up after each session. • Contact Families: Assist with communicating with families between sessions to provide reminders and offer support as needed. • Attend Office Hours: Join scheduled office hours if you need guidance or have questions. • Debrief After Sessions: Participate in a quick debrief after each session to discuss what worked and what could improve. • Childcare Support: Assist in identifying and coordinating with potential Quincy School District staff to provide childcare support for families attending sessions. • Help identify and coordinate with potential Quincy School District staff to support families attending sessions. • Maintain Confidentiality: Keep all participant information private and confidential. • Provide Feedback: Share updates with the Coalition Coordinator about how each session is going and any concerns. 2. Quincy Partnership for Youth Coalition Responsibilities • Provide Resources: Supply all materials and support needed for the program. • Prepare Materials: Review and prepare session materials ahead of time. • Logistics: Manage space, schedules, and other logistics for each session. • Recruit Families: Coordinate outreach efforts to recruit families, including promoting the program. • Compensation: Provide the agreed payment to the district at the end of the program delivery. • Communication: Maintain regular communication with facilitators to provide guidance, answer questions, and address any challenges that arise during the program. 3. Program Details Session Schedule • 4:30-5;30 PM: Facilitators arrive for setup and preparation • 5:30-6:00 PM: Dinner for families • 6:00-7:00 PM: Youth and parent group sessions; younger children inohiidcore • 7:00-8:00 PM: Family activities and discussions • 8:00-8:30 PM: Cleanup Location: ALL sessions will be held at the Quincy Middle School (detaiLs will be confirmed). Childcare: On -site chiLdcare will be provided for younger children during the program sessions. Session Dates EngLish(Tuesdays) Spanish (Wednesdays) Role English FaciLitator(s) Spanish FaciLitator(s) Parent Facilitator Kristina Mason Maria Valle Lead Youth Facilitator Jessica ALcaraz Nubia Ramirez Youth Timekeeper Nubia Ramirez Jessica ALcaraz Family Facilitator Nubia Ramirez Lisett Tamayo 1LCompensation and Payment Details a. Stipend Amount: Facilitators will receive a stipend of $3,300 for completing all seven sessions of the Strengthening Families Program. If fewer than seven sessions are completed, the stipend will be prorated based on the number of sessions facilitated. b. Payment Timing: Payments for facilitator stipends and chiLdcare staff wages will be issued after the program concludes and participation imverified. 5.Expectations and Code mf Conduct: ° Professionalism: Facilitators should demonstrate professionalism at all times, including punctuality, respect, and effective communication. " Engagement: Facilitators should foster a welcoming environment where families feel supported and motivated toparticipate. • Commitment: Facilitators must be committed to the full duration of the program and adhere to the session schedule. If a facilitator cannot attend a scheduled session, they must notify the Coalition Coordinator as soon as possible to ensure that necessary adjustments are made. Memorandum of Understanding (MOU) Between the Quincy School District and the Quincy Partnership for Youth Coalition For the Strengthening Families Program (10-14) This Memorandum of Understanding (MOU) is entered into by the Quincy School District (hereafter referred to as "QSD") and the Quincy Partnership for Youth Coalition (hereafter referred to as "QPY"). 1. Purpose of the MOU This MOU establishes a formal partnership between QSD and QPY to deliver the Strengthening Families Program (10-14), an evidence -based program designed to prevent substance use and enhance positive family communication skills. The program aligns with the district's strategic foundation by supporting its goals of fostering family partnerships, improving student success, and strengthening the overall well-being of youth and families within the community. 2. Duration and Frequency of Program Implementation The Strengthening Families Program (10-14) will be implemented in two separate sessions per school year. The language of instruction (English or Spanish) will be"determined by the Quincy School District. The program will be scheduled to maximize community engagement and impact. This MOU will be effective for one school year, beginning on the effective date of the agreement and concluding on August 31, 2025. This MOU shall be subject to annual review and renewal upon mutual agreement by both parties. Either party may terminate this agreement by providing written notice to the other party by May 1 st of the prior school year. 3. Responsibilities of the Quincy School District (QSD) The QSD agrees to support QPY in the following ways: • Endorsement: Support the Strengthening Families Program (10-14) as an important initiative for youth, families, and community engagement. • Staffing: Provide facilitators and childcare staff for the program, with QSD invoicing QPY for associated costs, including stipends and wages. • Facilitator Oversight: Ensure facilitators are present at all required sessions, fulfilling their responsibilities and delivering the program with fidelity according to the established guidelines and expectations. • Promotion & Recruitment: Collaborate with QPY to promote the program and recruit families and students for participation. • Marketing: Assist in designing and distributing promotional materials through district communication channels. Volunteer Opportunities: Encourage students to volunteer for service hours, assisting with logistics and childcare during program sessions. 4. Responsibilities of Quincy Partnership for Youth (QPY) QPY agrees to the following responsibilities: Program Funding: Fully fund the program, including purchasing supplies and marketing materials. QPY will provide payment to the district to cover the overall costs of the program, including facilitator and staff stipends. Promotion & Recruitment: Collaborate with QSD to promote and recruit participants. Facilitator Training: Provide training and support for facilitators. Evaluation: Collect data, report updates, and adjust based on feedback. 6. Compensation Facilitator Stipend: Compensation: Facilitators will receive a stipend of $3,300 for completing seven sessions of the Strengthening Families Program, If fewer than seven sessions are completed, the stipend will be prorated based on the number of sessions facilitated. e Childcare Staff: Childcare staff will receive 1.5 times their regular hourly rate for hours worked, with an expected 2 hours per session. ® Payment Process: The district will submit an invoice to QPY for the total facilitator stipends and childcare staff wages. Upon receipt of the invoice, QPY will issue a check to the district to cover these costs. 6. Termination of MOU This MOU may be terminated by either party with a minimum of 90 days` written notice. 6. Agreement Confirmation By signing below, both parties confirm their understanding and agreement to the terms of this Memorandum of Understanding. Quincy School District: Su !'` �f perintend am e: '1611 Signature: Date:— 1117�- Y-7 For the Quincy Partnership for Youth: Coordinator Name: k- Signature: Date: 1--Z-1-S f 2-c-A -2.