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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: BVASQUEZ CONTACT PERSON ATTENDING ROUNDTABLE: BVASQUEZ CONFIDENTIAL INFORMATION: ❑YES ii NO DATE'. 06/05/2025 PHONE:X292$ 1WW E�WW - ��- , ,,, ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related [:]Bids / RFPs / Quotes Award [:]Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter []Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB a u !!1g -, - ; .: 11 0 AA, X � 1; - ----- Commissioner's Minutes for the week of May 26, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: O cr� APPROVE: DENIED ABSTAIN D1:` , D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: Co Grant 0 0 Boardof C 1 E* j, •DE SOL FT 46 MeetincsMinutes . Week of May 26, 2025 - June 1, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. M O N DAIS, MAY 269 2026 Office Closed for the Holiday CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, May27, 2025, at 8:30 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones attended at 10:08 a.m. via Zoom, and joined in person at 11:00 a.m. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Deputy Clerk; Tom Gaines, Central Services; Andy Booth and John Brissey, Public Works The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o ARPA Reimbursement Transfer • Walk -On Items: Public Works 2 Items • Fund 105 Transfer Discussion - NACo Courses/Fees • August NACo Course - Public Works Employee o Follow -Up Leadership Course 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Deputy Director and Katherine Bren, Associate Engineer The following topics were presented and discussed during the Public Works Update: • Accomplishment Updates o Seal Coating starts next week • Potato Hill Road -Speed Limit Presentation o Operating Speed and Safety o Proposal for Road Section Changes o Speed Studies for Operating Speeds o Commissioners approved Public Works Staff to move forward with the proposed update process. o Potato Hill Chip Sealing • Consent Items o Resolution Correcting Resolution 25-047-CC o Event Application Permit • Upcoming Hearings o 5/27/25-3:15 p.m.- Declare Surplus Due to a network error, a portion of the Public Works Update was not recorded. 9:30 a.m. - 10: 00 a.m. Facilities & Maintenance/Technology Services Update Staff Present: Tom Gaines, Central Services; Kevin Schmidt, Facilities & Maintenance; Joe Carter and Keith ConLy, Technology Services The following Topics were presented and discussed during the Facilities & Maintenance/Technology Services Update: • Coroner's Property Purchase • Meetings and Trainings • Change Order- GMP • Fairgrounds Projects - Bid Opening Today • Facilities & Maintenance o Budget Update o Weekend CaI.Lout - Emergency Stop at a Fuel Pump o Certifications -Tank Inspection, Fuel Pump Update o Vet Services and Youth Services Move - Ivy Street & Technology Move o Qualification Submittals o Museum. Road Sign Contract o Site Supervisor Position - Vehicle o Access Control and Keys Policies • Time and Attendance -Time Clocks o Software Update Invoices • Technology Services o Remote Attorney Setup o Gorge - Fiber Gateway Movement/Reinstallation o Server Crash repaired Page 2 of 9 BOCC Minutes Week of May 26, 2025 o Malware Detection/Unusual Account Access over the Weekend o Internet Drops/Network Errors o Emails and Web Stats o Laserfiche 12Test Server o HelpdeskTickets 10:00 a.m. -11:00 a.m. Human Resources Update (CommissionerJones joined via Zoom at 10:08 a.m.) Staff Present: Gina Saldana, Assistant Director and Jonathan Hartman The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Position Management o Kevin McCrae -Personnel Action Request (PAR) signed. • Recruitment - County Administrator Position Posted • Payment of Services for Prothman -Human Resources to post RFP o MISC Gen Gov- Professional Services • New Sick Leave Donation Request- Recommended Denial (Denied) RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order Negotiations beginning at 10:02 a.m. to go until 10:08 a.m. In attendance were Commissioners Carter and Burgess, Gina Saldana and Jonathan Hartman. Commissioner Carter closed the session at 10:08 a.m. RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order Personnel Disciplinary beginning at 10:09 a.m. to go until 10:14 a.m. In attendance Matters were Commissioners Jones (via Zoom), Carter and Burgess, Gina Saldana and Jonathan Hartman. Commissioner Carter closed the session at 10:14 a.m. RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 10:21 a.m. to go until 10:25 a.m. In attendance Evaluation were Commissioners Jones (via Zoom), Carter and Burgess, Gina Saldana and Jonathan Hartman. Commissioner Carter closed the session at 10:25 a.m. Page 3 of 9 BOCC Minutes Week of May 26, 2025 11:00 a.m. -12:00 p.m. Budget and Finance AND Finance Committee Meeting Staff Present: Darryl Pheasant and Carrie Heston, Treasurer's Office; Mandy Kim, Chief Financial Officer; Michele Jaderlund, Auditor; Gina Saldana, Human Resources The following Topics were presented and discussed during the Budget and Finance Update: • Review of Financial Reports • Interest Rates • Cash and State Pool Investments • Tax Payments -Delinquencies o Tracking of Property Taxes Paid in Full vs. First Part Only o Delinquency Postcards Payment Fund • Payment Method Acceptability inContracts-Vendor Change of Location/Payments • Fund 105 Transfer - Trainings and New Positions o Accounting to Submit a Request to Consent • Revenue Reports • Juvenile Housing -Chelan County • Fund Transfers (211) • Capital Outlay Purchases • Vendors at SpringFest 1:00 P.M. -1:15 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • New Meeting Schedule -Every Other Week 1:15 p.m. -1:30 p.m. Public Defense Update (Cancelled) 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Staff Present: Barbara Duerbeck, Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorneys Office Update • Tourism Photography Contract - WAPA Opinion (Approved to request WAPA Opinion) • Dog Bite Case settlement Page 4 of 9 BOCC Minutes Week of May 26, 2025 • Public Records Request COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. No Public Comment was Provided. C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Letter of Recommendation on Consent (Item No. 20) • Water Conservancy Board Letter of Support • America 250 Newsletter- Moses Lake Museum and Art Center E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Walk-on Items: 2 Items from Public Works • MLPD/GCSO/Juvenile Services -appreciation for their participation at Spring Fest F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $198799318.50) CENTRAL SERVICES 2. Approve Chicago Title Company of Washington Final Closing Documents for the purchase of the Coroner's Office Property from Northwest United Properties, LLC Series 2 in the amount of $526,624.98. Page 5 of 9 BOCC Minutes Week of May 26, 2025 3. Approve update to the GMP Contract for the New Jail Project capturing various change orders. The project is still well below budget and these changes are a mix of design changes, required changes by the City or owner driven. This changes the GMP $604,356.00. COMMISSIONER'S OFFICE 4. Approve Commissioner's Minutes for the week of May 5, 2025. 5. Approve Commissioner's Minutes for the week of May 12, 2025. 6. Approve Invoice to Chelan County for the Opioid Abatement Council — 2024 Funding in the amount of $141,253.82 to be paid from Fund 137.001 (Opioid Settlement —Professional Services). This is a budgeted expense. 7. Approve use of Commissioner's Office credit card for reimbursement to Treasury Department on the American Rescue Plan Act (ARPA) grant in the amount of $1,000.00 for unobligated funds. Payment is due by May 27, 2025. 8. Approve Amendment to Subrecipient Agreement on the Community Development Block Grant (CDBG)(CV1), between Grant County and Opportunities Industrialization Center (OIC)(Contract No. 20-622C- 111 to remove the budget amount of $5,400.00 General Admin as this is for county use only. 9. Approve request to amend the Citizen Participation Plan on the Community Development Block Grant, Public Services (CDBG, PSG) to remove the expiration date as this procedure is not project year specific and will cover all CDBG projects in general. 10. Approve LTAC Grant reimbursement request to Columbia Basin Allied Arts in the amount of $1,750.00 for "CelloBop Plays Buster Keaton", replacing the approved event titled "A Room With a View". 11. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) in the amount of $108,714.03 for April 2025 services. 12. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $69,166.38 for April 2025 services. 13. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $43,686.38 for April 2025 services. 14. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2024-05 Phase 1 Master Planning, in the amount of $42,769.30. 15. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2023-01 Phase 1 Architecture and Engineering Site Plan Project, in the amount of $13,916.60. 16. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $33,867.81 for April 2025 services. Page 6 of 9 BOCC Minutes Week of May 26, 2025 17. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) grant, under the Expansion Healthcare Program category, in the amount of $151.90 for the month of April 2025. 18. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $46,080.90 for Sept/Oct 2024.and Jan/Apr 2025. 19. Approve New Liquor License Application for Funtime Vacations, LLC Located at 33017 Park Lake Rd. NE, Coulee City, WA 99115. 20. Approve Letter of Recommendation for Sam Krautscheid to the Washington State Farm Service Agency Board. PROSECUTING ATTORNEY'S OFFICE 21. Approve contract with Restoricat Research for review of old insurance contracts in the amount of $700.00. PUBLIC WORKS 22. Approve Resolution No. 25-050-CC in the matter of correcting Resolution 25-047-CC transferring jurisdiction of excess 1 O'of rights, east side of Stratford to Grant County PUD. 23. Approve and adopt a new Special Event Permit Application process. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 23 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Items Presented: o Public Works Contract between Grant County and Shamrock Paving, Inc. to improve and complete Stratford Road (20-NE to BNSF Crossing) Reconstruction Project, CRP 21-06, as proposed in a bid opened 1:00 p.m. Pacific Time, Tuesday April 15, 2025. 171, . I=i I m im I A lo::4 r—I - LI U%jL IVI F I IGIOK5 "t GIL L—PI IIGILGI L_GII IUI ILL.' e I LAUtAki VVUI I\s cont rci sm * :F n r- 1711. Q o =i 4 Q * rZ n Iq ru� * a I mi iq omli 6 11 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEMS AS PRESENTED. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS TO AMEND THE MOTION TO REMOVE THE SECOND WALK-ON ITEM FROM PUBLIC WORKS. THE MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 2:19 p.m. Page 7 of 9 BOCC Minutes Week of May 26, 2025 3: 00 p.m. - 3:15 p.m. Open Record Public Hearing, Public Works Surplus of Vehicles Staff Present: John Spiess, John Brissey, Andy Booth, Public Works Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been posted Resolution No. 25-051- and published in accordance with Local and state Laws, CC Commissioner Jones opened the public hearing at 3:00 p.m. to consider a request from Public Works to declare surplus specific county -owned assets and ordering the sale thereof. A full copy of the List may be requested from the Commissioner's Office by emaiting commissioners@.gra.ntcount wa.gQv. John Spiess, Fleet Manager gave a brief description of the request. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO DECLARE SURPLUS SPECIFIC COUNTY -OWNED ASSETS AND ORDER THE SALE THEREOF. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:03 p.m. 3:15 p.m. - 4:15 p.m. Public Works Personnel Discussion Staff Present: Decorah Anderson -Cook (Zoom), Jonathan Hartman and Gina Saldana, Human Resources; Andy Booth and John Brissey, Public Works The following Topics were presented and discussed during the Public Works Personnel Discussion: • Public Works Organizational Chart • Associate Engineer vs. Assistant Engineer o Approved to change the Associate Engineer position to a Band 18. • Out of Class Pay Page 8 of 9 BOCC Minutes Week of May 26, 2025 RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 3:34 p.m. to go until 3:40 p.m. In attendance were Evaluation Commissioner Jones, Carter and Burgess, Decorah Anderson - Cook (via Zoom), Gina Saldana, Andy Booth and John Brissey. Commissioner Jones closed the session at p.m. MISCELLANEOUS ITEMS • The Chair of the Board signed the following Final Plat Submission and Reviews: 0 John and Pamela Toevs (John Toevs Short Plat) File # P 25-0051 (preliminary P 24-0272) o Shane Palmer (SVP Short Plat) File # P 23-0124 (preliminary P 22-0388). The Tuesday, May 27, 2025 session was closed at 3:41 p.m. Meeting Minutes for the week of May 26, 2025 were approved this. 10 day of cy-\4 2025. Attest: B�fbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, WashirrgtQ-n Kevin BurgessXember Page 9 of 9 BOCC Minutes Week of May 26, 2025