HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: BVASQUEZ
CONTACT PERSON ATTENDING ROUNDTABLE: BVASQUEZ
CONFIDENTIAL INFORMATION: DYES ® NO
DATE: 05/21/2025
PHONE:X2928
❑Agreement / Contract
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8 Minutes
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[]Thank You's
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❑WSLCB
------------------------------
Commissioner's Minutes for the week of May 19, 2025.
FISCAL / BUDGET WP/ CT:
Please contact accounting to complete a Financial Request Form prior to submission.
If necessary, was this document reviewed by accounting? F� YES El N 0 Fm� N /A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO N/A
DATE OF ACTION: %i ",3'a$� DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
WITHDRAWN:
4/23/24
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Grant ;
Boardof C.�_.
Meeting Minutes
Week of May 19, 2025 - May 26, 2025
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Jones and Burgess in attendance. Commissioner Carter was out and
excused.
8:30 a.m. - 9:00 a.m. Central Services Update
Staff Present: Tom Gaines, Director
The following Topics were presented and discussed during the
Development Services Update:
• Consent Item Review
o Juvenile Court &Youth Services Request to
Purchase
• Coroner's Office Purchase Update
o RFQ for Contractors
• Meetings This Week
• Fairgrounds Construction Projects
o Funding Opportunities
• Work Release Building
• Maintenance 4 Position -Interviews
• Central Services/Human Resources Building Update
• Jail Update
• Technology Services -Server Move
o Recognition of Staff Performance
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job Applicant/ beginning at 8:43 a.m. to go until 8:48 a.m. In attendance were
Evaluation Commissioners Jones and Burgess and Tom Gaines.
Commissioner Jones closed the session at 8:48 a.m.
9:00 a.m. - 9:30 a.m. Development Services Update
Staff Present: Jim Anderson -Cook, Director
The following Topics were presented and discussed during the
Development Services Update:
• Public Comment and Feedback on Under Floor, Third
Party and Special Inspections
o Development Services Response
• Permitting Changes Being Made - SmartGov
o Inspections Request through Portal
• Upcoming Comprehensive Plan Update
• 2026 Building/Planning
• Ag Lands Analysis and GIS Mapping
• Hearings Examiner Proposals
9:30 a.m. - 10: 00 a.m. Commissioner's Office Update
Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin ManeLl,
Deputy Clerk; Mike Sperline and Emmalie Eckhart, Public
Records
The following Topics were presented and discussed during the
Commissioner's Office Update:
• Pending Decisions Spreadsheet
• Boards/Committees Update
• Review of Upcoming Public Hearings
• Review of This Week's Meetings
• JAC Swag - Items for Kids
• JAC Kick -Off Meeting - Schedule
• Consent Agenda Review Meeting - Invite EO/DH?
• Public Records Update
o Requests Made
o Updates to Axon and GovQA
o Sheriff's Office SourceOne Requests
10:00a.m.-10:15a.m. Accounting Update
Staff Present: Erynn O'Donnell, Accountant
The following Topics were presented and discussed during the
Accounting Update:
• Tyler Tech - On -Site
• Annual Reports Due Next Week
• Fund 105 Transfer - May
• Reconciliation Process for Transfer Completion
Page 2 of 12
BOCC Minutes Week of May 19, 2025
10:15a.m.-10:30a.m. Juvenile Court and Youth Services Update
Staff Present: SuhaiL PaLacios, Director
The following Topics were presented and discussed during the
Juvenile Court and Youth Services Update:
• Consent Item Review
• Truancy Grant Funds/BOCC Supplemental Funding
o H i ri ng/Staff i ng U pd ate
10:30 a.m. - 10:45 a.m. Renew Update (Cancelled)
10:45 a.m. - 11:00 a.m. Fairgrounds Update
Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director
The following Topics were presented and discussed during the
Fairgrounds Update:
• Emerald Desert Nursery -Tree Purchases
• Staffing Update
• WAHSET Event Last Weekend
o Sales
o Incidents
• Small Claims Case
• Holiday Weekend -Staff Time Off
• Camping/Parking and Ticket Sales
• Gorge Events
• Electrical Issues
11:00a.m.-11:15a.m. Risk& Safety Coordinator Update
Staff Present: Blair Kok, Risk & Safety Coordinator
The following Topics were presented and discussed during the
Risk & Safety Coordinator Update:
• Sheriff's Office Deputy- Fluids in Eye
• 5/14 - Small Claims Dismissed
• 5/13 Sheriff's Office, Foot injury, no DR visit
• 5/12 Public Works, Employee injured while working on
grader -Off Work
• Risk Scorecard Printout
• Possible Insurance Change with Accounting
o Communications with Dept. Heads/Elected
Officials
Page 3 of 12
BOCC Minutes Week of May 19, 2025
11:15a.m.-11:30a.m. Treasurer's Office Update
Staff Present: Darryl Pheasant, Treasurer
The following Topics were presented and discussed during the
Treasurer's Office Update:
• Staff Time Off
• Master's Touch - Postcards to be Mailed
• Short Payments -Awaiting Response
o Delinquent Parcels
• Market and Interest Rates
o June Investments
• Address Change Events
o Assessor's Office Alternative Software
• ZipLy Fiber Ownership Recording Issue
o Plat- Outstanding Fees
• Legislation Update
• Funds Review- Month -End Statements to Accounting
o Negative Funds/Transfers
11:30 a.m. - 11:45 a.m. Assessor's Office Update
Staff Present: Melissa McKnight, Assessor
The following Topics were presented and discussed during the
Assessor's Office Update:
• Accounting Issue - Invoices Paid in Error
• Staffing Update -Appraiser and Office Positions
• ZipLy Short Plat
• Fire District 6 Annexation - Meetings
o Annexation Notices Needed Completion
• Development Services 2026 Imagery Flight
o Comprehensive State -Assessor's Association
• Meeting- Potential Lawsuits (Data Centers) w/ BOCC
and Legal Council (she will schedule)
o Data Center Assessed Value Adjustments
• Security Incident
1:00 P.M. - 1:45 p.m. Position Management Review Team (PMRT)
Staff Present: Decorah Anderson -Cook, Gina Saldana and Jonathan
Hartman, Human Resources; Felycite Guerrero,
Accounting; John Brissey, Public Works
Page 4 of 12
BOCC Minutes Week of May 19,2025
The following Topics were presented and discussed during the
Position Management Review Team (PMRT):
• Public Works -Assistant County Engineer position
1:45 p.m. - 2:00 p.m. Commissioner Work Session
The following Topics were presented and discussed during the
Commissioner Work Session:
• Pending Decisions Spreadsheet
• Commissioner District Updates
o KB: Fordaire Project w/ Fire District# 6; Cascade
Va I.Ley Wate r D i st ri ct
• Beckwith Consulting- Printing of Surveys
2:00 p.m. - 2:30 p.m. Fund 105 Transfer Discussion
Staff Present: Darryl Pheasant, Treasurer; Michele Jadertund, Auditor
The following Topics were presented and discussed during the
Fund 105 Transfer Discussion:
• Fund Use: Compensation Study (Salary Survey), Salary
Adjustments, Trainings, 2025 New Positions
• Leave Funds in Reserve vs. Creation of New Fund
• Better Understanding of Budget
• Continued Discussion on May 27, 2025, Work Session.
The Monday, May 19, 2025 session was closed at 2:43 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, May 13, 2025, at 8:30 a.m. with Commissioners
Jones and Burgess in attendance. Commissioner Carter was out and excused for the day.
8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session
Staff Present: Caitlin Manell, Deputy Clerk
The following topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to -Board Discussion/Decisions
• Walk -On Item: Sheriff's Office
Page 5 of 12
BOCC Minutes Week of May 19, 2025
• LDC, Inc. to be paid out of Recording Fee Fund -
Homeless Grant Admin Fee (Misc. Gen Gov)
• Cannabis License Applications
9:00 a.m. - 9:30 a.m. Public Works Update
Staff Present: Andy Booth, Director and John Brissey, Deputy Director
The following topics were presented and discussed during the
Public Works Update:
• Accomplishment Updates
o Litter Crew, Road Work, Fatality at County Line
(Grant/Adams)
• Litter Crew Update
• Potato Hill Road
o Road/Lane Widening- Funding
o Speed Limit Change
• Landfill Rate Study & Location
• UGA Speed Limit
o Blanket Speed - 35mph
• Safety Plan - Corrections
• Westshore Drive -Citizen Driveway Access
RCW42.30.110(l)(b) Commissioner Jones called an Executive Session to order
Real Estate beginning at 9:23 a.m. to go until 9:30 a.m. In attendance were
Acquisition Commissioners Jones and Burgess, Andy Booth and John
Brissey. Commissioner Jones closed the session at 9:30 a.m.
9:30 a.m. - 10: 00 a.m. Sheriff's Office/Jail/Emergency Management Update
Staff Present: Undersheriff Gary Mansford (via Zoom)
The following Topics were presented and discussed during the
Sheriff's Off ice/Jail/Emergency Management Update:
• Admin Staff Attending Conference
• Golf Tournament Fundraiser- $77,000 to Behind the
Badge
• Memorial Day Weekend - GCSO Partnered with M LPD
for the Moses Lake SpringFest
o Contact with Juvenile Court &Youth Services
• Gorge Concert this Weekend
Page 6 of 12
BOCC Minutes Week of May 19, 2025
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook, Director, Gina Saldana and
Jonathan Hartman
The following Topics were presented and discussed during the
Facilities and Maintenance Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Time and Attendance - Tyler Tech Implementation
• County Engineer Position
o Completion of Projects - Public Works
• Position Management in Departments
• Hiring Committee for County Administrator
o Interview Process
• Out of Office Time
RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order
Job Applicant/ beginning at 10:02 a.m. to go until 10:12 a.m. In attendance
Evaluation were Commissioners Jones and Burgess, Decorah Anderson -
Cook, Gina Saldana and Jonathan Hartman. The session
continued until 10:22 a.m. and continued again until 10:30
a.m. Commissioner Jones closed the session at 10:30 a.m.
11:00a.m.-11:30a.m. Washington Counties Risk Group (WCRG) Insurance
Update
Staff Present: Shane Heston, Clear Risk; Blair Kok, Risk& Safety
Coordinator
The following Topics were presented and discussed during the
WCRG Insurance Update:
• Current Year Claims Posted through May 1, 2025
• Open Cases- Insurance Total Premium
• Data Collection of Open Claims
• Excess Policy Quote
• Hiawatha Lane Cleanup
11:30 a.m. - 12:00 p.m. Department Head Review
Staff Present: Decorah Anderson -Cook, Human Resources
Page 7 of 12
BOCC Minutes Week of May 192 2025
The following Topics were presented and discussed during the
Department Head Review:
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job Applicant/ beginning at 11:32 a.m. to go until 11:55 a.m. In attendance
Evaluation were Commissioners Jones and Burgess and Decorah
Anderson -Cook. Commissioner Jones closed the session at
11:55 a.m.
1:00 P.M. -1:15 p.m. Superior Court Update
Staff Present: Crystal Burns, Court Administrator
The following Topics were presented and discussed during the
Superior Court Update:
• Local Court Rules - 30-day comment period
• Bailiff
1:15 p.m. -1:30 p.m. District Court Update
Staff Present: Judge Brian Gwinn
The following Topics were presented and discussed during the
District Court Update:
• Security Project
• Meeting including Superior Court re: GR29
• Uptick of attendees to court
• Technology Services to install printers
• Hybrid meetings now held
1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update
Staff Present: Kevin McCrae
The following Topics were presented and discussed during the
Prosecuting Attorneys Office Update
• 2025 Travel Planner Photograph
• Republican Party replacement of Prosecuting Attorney
RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order
Litigation beginning at 1:30 p.m. to go until 1:40 p.m. In attendance were
Commissioners Jones and Burgess and Kevin McCrae.
Commissioner Jones closed the session at 1:40 p.m.
Page 8 of 12
BOCC Minutes Week of May 19, 2025
COMMISSIONER'S MEETING
2:00 p.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-minute
Limit per person and a 15-minute total Limit. Public Comment was
provided about the following topics:
• Wheeler WA- Property Purchase - lot/parcel issues in the
Wheeler Plat
C. Approval of Agenda
MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO
COMMISSIONERS IN ATTENDANCE.
D. Board Correspondence
• Letters of Support being requested
E. Commissioner's Roundtable - Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable - Misc. Discussion:
• Walk-on Item: Sheriff's Office
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1 Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
bythe auditing officer as required by RCW 42.24.090, as recorded on a
Listing, and made available to the Board. (in the amount of
$1090769962.48)
COMMISSIONER'S OFFICE
2. Approve AMENDED Commissioner's Minutes for the week of April
14,2025.
3. Approve Commissioner's Minutes for the week of April 21, 2025.
4. Approve Commissioner's Minutes for the week of April 28, 2025.
5. Approve Extension Request from Town of Coulee City on the
Strategic Infrastructure Program (SIP) 2020-02 Rodeo Ground
Improvement Project, current completion date is February 14, 2025,
Page 9 of 12
BOCC Minutes Week of May 19, 2025
new completion date would be December 31, 2026. Remaining
balance is $47,500.00.
6. Approve Contract with LDC, Inc. to assist in the update of the Grant
County Five -Year Homeless Housing Plan. Term of contract is upon
signature through completion of services OR December 31, 2025,
whichever date is earlier. Contract amount is not to exceed
$34,802.00.
7. Approve recommendation of appointment to the Solid Waste
Advisory Committee (SWAC). (Cyndy Matthews was appointed to
the SWAC).
8. Approve Special Occasion Liquor License Application for the
Greater Crescent Bar Owners Association for an event taking place at
23572 Sunserra Loop NW, Quincy, WA 98848 on July 5, 2025 from 5:00
P.M. to 11:00 P.M.
9. DENY Cannabis License Application - Change of Location for Bud
Brothers NW, LLC to be located at 15642 Road 2 SW Ste. 5, Quincy,
WA 98848. This has been reviewed by Development Services.
10. DENY Cannabis License Application - Changeof Location for Lenz,
Brett to be located at 15642 SW Rd. 2 Ste. 6, Quincy, WA 98848. This
has been reviewed by Development Services.
11. Approve Cannabis License Application - Change of Location for
Mount Baker Retail Partners, LLC to be located at 513 Main St. SW,
Ste. B, Mattawa, WA 99349. This has been reviewed by Development
Services, with no comment in opposition.
EMERGENCY MANAGEMENT
12. Approve Request to Purchase Night Vision equipment for the Tactical
Response Team in the amount of $25,619.26. Funds for purchase are
from Agreement E24-122 using State Homeland Security Grant
Program (SHSP) for subproject #3.
JUVENILE COURT & YOUTH SERVICES
13. Approve request for Suhail Palacios, Director, to sign an updated
agreement with SSODA contractor Ken Schafer, due to changes in his
service rates for providing treatment to youth on the sex offender
caseload.
14. Approve request for Suhail Palacios, Director, to DocuSign
Agreement DCYF #2563-62547 between Department of Children,
Youth & Families (DCYF) and Grant County Juvenile Court & Youth
Services for the Evidence Based Expansion contract. Term of the
contract is July 1, 2025 to June 30, 2027.
15. Approve Request to Purchase from HID Global an updated
fingerprint machine, remote installation, software and maintenance
for one year in the amount of $5,731.50. Washington State Patrol
(WSP) requires an upgraded system that the current machine will not
work on. There are funds in the department's Current Expense Fund for
Page 10 of 12
BOCC Minutes Week of May 19, 2025
this purchase; future renewals to be paid from the Central
Services/Tech Services budget. -
PUBLIC WORKS
16. Approve Award Recommendation and Award Letter to Braber
Equipment LTD for Mower Blades 2025 for their contract amount of
$3,548.05.
17. Approve Award Recommendation and Award Letter to Braber
Equipment LTD for Rock Rake Teeth 2025 for their contract amount of
$23,426.00.
SHERIFF'S OFFICE
18. Approve Out of State Travel Request for Detective Korey Judkins to
attend the Advanced Undercover School in Meridian, Mississippi.
Tuition and Lodging are covered by the host. Estimated cost is
$2, 000.00.
TECHNOLOGY SERVICES
19. Approve Purchase Order No. 1030 to ESRI for annual renewal of
Enterprise Agreement Fee Software/Maintenance used by Grant
County Public Works (GCPW) and Grant County Development
Services in the amount of $63,414.00. This will be paid by GCTS
501.179, Software Maintenance. GCPWwiLL be billed half for
reimbursement in the amount of $31,707.00. Term of the contract is
May 5, 2025 through May 4, 2025.
MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 19 AS PRESENTED. MOTION
PASSED WITH TWO COMMISSIONERS IN ATTENDANCE,
G. Board Discussion/Decision Items
• Walk -On Item Presented:
o Sheriff's Office 2025 through 2027 Law Enforcement
Services Agreement between Live Nation and the Grant
County Sheriff's Office to provide Law enforcement
services at the Gorge Amphitheater in Grant County,
Washington.
MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED WITH TWO
COMMISSIONERS IN ATTENDANCE,
I. Adjournment
The Commissioner's Meeting adjourned at 2:34 p.m.
The Tuesday, May 20, 2025 session was closed at 2:34 p.m.
Page 11 of 12
BOCC Minutes Week of May 19,2025
MISCELLANEOUS ITEMS (05/21/2025)
• The Chair of the Board signed the following Final Plat Submission and Reviews:
o Emilio & Lucelia Garibay Carlos Hernandez (Garibay Short Plat), File # P 25-
0032 (preliminary P 24-0197)
o Michele Krogh (McConnell Short Plat) File # P 25-0103 (preliminary P 24-
0413)
o Frenchman Hills (Legacy Resort Short Plat) File # P 24-0236 (preliminary P
23-0283)
• Letter of Support to Honorable House of Representative Dan Newhouse for the Port
of Moses Lake's FY26 Community Project Funding request in the amount of
$1,200,000.00.
Meeting Minutes for the week of May 19, 2025 were approved this day of
J kW%C , 2025.
Attest:
6ti'(6ara J. Vasquez, CMC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
R 41i4lit'',hair
Y,
Cindy Carter, Vice -Chair
Kevin Burgess, ember
Page 12 of 12
BOCC Minutes Week of May 19, 2025