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HomeMy WebLinkAboutAgenda - BOCCCo GRANT COUNTY BOARD OF COMMISSIONERS +14 Draft Meeting Agenda '��iiQ�A',E 50L Et A Week of May 12 2025 — May 18 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: httpslZgrantcountywa.zoom.us/j/95605208617?pwd=E1GPPbRbuiuwYgmZuvmioycRaiplyL.1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu MONDAY, MAY 12, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Grant County Public Records Act (PRA) Training • County Site Redesign • NACo High Performance Leadership Course • Washington Association of Commissioner/Council Clerks (WACCC) Conference Debrief • Accounting Time Clock Inquiry • Boards/Committees Update • Tourism Advisory Committee Update o Voortex Video Production Itinerary 0 2026 Travel Planner Publishing 9:45 a.m. —10:00 a.m. Accounting Update Page 2 of 7 Grant County Commissioners Agenda Week of May 12, 2025 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update 10:45 a.m. —11:00 a.m. Assessor's Office Update 11:00 a.m. —11:15 a.m. Auditor's Office Update 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —11:45 a.m. Risk &Safety Coordinator Update • New Claims &Updates — PW — 5/7/25 Knee Injury • Crisis — 5/5/25 —Was struck while working, PD called • SO — 5/3/25 —Deputy injured during pursuit and take down • Facilities — 4/30/25 —Near Miss —Trailer came off hitch (wrong size hitch) • SO — 4/29/25 — W1744 Deputy and involved in collision • Incident Forms • Update Department 11:45 p.m. —12:00 p.m. Fire Marshal Update 12:00 p.m. —1:00 p.m. Elected Officials/Department Head Quarterly Monday Luncheon • Lexipol Policies/Trainings • Blair Kok, Risk &Safety Coordinator Introduction • Compensation Study (Salary Survey) 1:00 p.m. —1:15 p.m. New Hope/Kids Hope Update 1:15 p.m. — 2:00 p.m. Position Management Review Team (PMRT) 2:00 p.m. — 2:15 p.m. Treasurer's Office Update 2:15 p.m. — 2:30 p.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 2:30 p.m. — 2:45 p.m. Clerk's Office Update 3:00 p.m. — 3:15 p.m. Superior Court Update 3:15 p.m. — 3:30 p.m. District Court Update 3:30 p.m. — 3:45 p.m. Public Defense Update . Page 3of7 Grant County Commissioners Agenda Week of May 12, 2025 3:45p.m.-4:00p.rn. Prosecuting AtornevsOffice Update 4:00 p.m. —5:OO p.m. D Anderson — Renew Strategic Plan Update 8:30a.m.-9:00a.m. Consent Agenda Review / Work Session m Items to be moved to Board Discussion/Decisions w Accomplishment Updates m Consent Items o Reimbursable Request for the Port Dist. 9,$42,597.Q9 m Upcoming Hearings o 5/27/25-3:15p.m.—Declare Surplus 9:30a.m.-10:00a.m. Sheriffs Office /]ai\/Emergency Management Update 10:00a.m.-10:15a.m. Facilities and Maintenance Update 10:15-10:30a.m. Technology Services Update 10:45a.m.-10:30a.m. Commissioner Work Session 11:00a.m.-11:15 a.m. Coroners Office Update 11:15a.m.-11:30a.m. Mailroom Update 11:30 a.m.-12:OO p.m. Position Management Discussion 1:00p.m.-2:00p.m. Human Resources Update w Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) m Anticipated Executive Sessions: o Labor Relations —RCW42.3O.l4O(4)(o) o Employee Evaluation —RCVV4Z.3O.11O(l)() • Personnel Disciplinary Matters —RCVV42.3O11O(1)Ul m Position Management m Budget Finance,, Compensation w Recruitment w Benefits Page 4 of 7 Grant County Commissioners Agenda Week of May 12, 2025 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails received that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda —All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. Approve request to purchase a new SHARP BP-70055 Copier from Kelley Create in the amount of $10,,830.20,, as the current one is failing. The expense is not in the office budget — there is $11.,000.00 in the Small Tool/Minor Equip & Computer/Licenses that may be re -allocated to cover the cost. CENTRAL SERVICES 3. Approve buyer opening package and survey for the property purchase for the new Coroner's Office. COMMISSIONER'S OFFICE 4. Approve invoices from Grant County Economic Development Council (EDC) in the amount of $37,500.00 for 2025 Membership Dues. Paid from Fund 113.155 (Economic Enhancement SIP 2025). 5. Approve invoices from Coulee Creative, Co. in the amount of $18,000.00. 6. Approve reimbursement request from the Grant County Coroner on the American Rescue Plan Act (ARPA) to receive the remaining balance of funds in the amount of $17,213.12 to use towards the coroner vehicle. 7. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2024-05 Master Planning Project, in the amount of $6,756.25. Remaining balance is $1981265.89. 8. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2023-01 Architecture/Engineering Site Plan Project in the amount of $3.,703.75. Remaining balance is $42,991.85. 9. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $195,196.33 for March 2025 services. 10. Approve reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 #20-6221C-11 in the amount of $111464.02 for March 2025 services. Page 5 of 7 Grant County Commissioners Agenda Week of May 12, 2025 11. Approve recommendation of appointment for the Housing Authority of Grant County Resident Commissioner. 12. Approve New Liquor License Application for Woofy LLC located at 4301 Martin Rd., Ephrata, WA.98823. PUBLIC DEFENSE 13. Approve Resolution and Inter -Agency Agreement IAA25011 with Washington State Office of Public Defense (OPD) to support placement of a Rural Public Defense Fellow. Term is from June 1, 2025 through August 31, 2025. M IDI ir XninDvc 14. Approve Reimbursable Work Request for the Grant County Port District #9 for potholes on Corporate St., Airport St/Cap Access hot mix for a maximum of $42,597.89 to be completed no later than October 11 2025. WSU EXTENSION 15. Approve Memorandum of Agreement (MOA) between Washington State University Extension and Grant County for non-federal funds provided by the county in support of their extension activities. Term is January 1, 2025 through December 31, 2025 in the amount of $139,040.00. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. Department Head Review 3:30 p.m. — 4:15 p.m. Funding for Oxford House Discussion 4:15 p.m. — 4:30 p.m. Open Record Public Hearing, Sheriff's Office Surplus of Qty. 2 Boats with Trailers An Open Record Public Hearing will be held to consider a request from the Grant County Sheriff's Office to declare surplus • 1993 Almar Patrol/Rescue Boat w/ King Boat Trailer (100784) • 2009 Thunder Jet Boat (102889) w/ Tickler Boat Trailer Once declared surplus, these items will be sold at public auction via Yarbro Auctioneers in May. Page 6 of 7 Grant County Commissioners Agenda Week of May 12, 2025 4:30 p.m. — 4:45 p.m. Open Record Public Hearing, Community Development Block Grant (CDBG) Funding A Public Hearing will be held to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from lower income persons residing in the Grant and Adams County areas. Comments on the OIC of Washington's past performance and use of the prior CDBG Public Services Grants will also be received. 4:45 p.m. —4:55 p.m. Open Record Public Hearing, Public Comment for Recently Adopted Moratorium Regarding Utility Developments and Uses (Ordinance 25- 032-CC) A Public Hearing will be held to take comments on the recently adopted Moratorium on Major, Minor and Un-Named Utility Developments in Grant County. Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountVwa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, MAY 12, 2025 No Individual Meetings Scheduled TUESDAY, MAY 13, 2025 • Quincy Valley Regional Parks Meeting (C Carter) WEDNESDAY, MAY 14, 2025 • LEOFF-1 Disability Board (K Burgess) • PCC Rail Authority Executive Meeting (K Burgess) • Grant County Health Board Meeting (C Carter and K Burgess) THURSDAY, MAY 15, 2025 • QUADCO Council Meeting (C Carter) • Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting (R Jones) • Grant Transit Authority (GTA) Board Meeting (K Burgess) Page 7 of 7 Grant County Commissioners Agenda Week of May 12, 2025 FRI DAY, MAY 16, 2025 No Individual Meetings Scheduled NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.