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HomeMy WebLinkAboutPolicies - Public Works..'RANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: KAT BREN CONFIDENTIAL INFORMATION: ❑YES ❑N NO DATE: 05/22/25 PHONE: 509-754-6082 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related [:]County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes [--]Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ORecommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Eiiy/i��i�r��r����i�ii�ii�i%% REQUEST AN APPROVAL TO ADOPT A NEW SPECIAL EVENT APPLICATION PERMIT AND PROCESS If necessary, was this document reviewed by accounting? ❑ YES ❑ NO A N/A legalLEGAL REVIEW: If this document requires review, . route to legal submission. If necessary, was this document reviewed by legal? ❑ YES ❑ NO A N/A DATE OF ACTION:5�- DEFERRED OR CONTINUED TO: D1: D2: D3: 4/23/24 GRANT COUNTY WASH I N(]TON o: Permit Applicants From: Grant County Board of County Commissioners Subject: Event Application Process BoAPM OF COUNTY ColwwsstoNER.S T 35 C STRM NW EPHR.ATA, WA 98823 1. Submit a completed Event Application and materials to the Grant County Commissioners Office at least 60 days prior to the event. There are several departments who review the Event Applications and make their determination based upon the application, written plans, and documentation that has been provided. Please note that additional permits may be required in addition from individual departments including: the Fire Marshal, Public Health, Environmental Health, Community Development Services, and the Public Works Department. A $200.00 permit fee is to be submitted at the time of application for each event. Applications will not be processed until the permit fee has been received. 2. Once a special event has been approved by the County Commissioners, the site and facilities may need to be inspected by County officials (including but not limited to the Fire Marshal, Sheriffs Department, and Public Health Department) up to five (5) days in advance riorto opening to the general public. This is to ensure that you are complying with the stated plans upon which the approval was made. If you fail to comply with those requirements, your permit may be revoked and the event closed. B. Depending upon the nature and scope of the proposed event., other permits may be required as determined through the application process (liquor license, etc.). Some events may require approval from other agencies or jurisdictions. 4. Permittee covenants and agrees to indemnify, defend, and hold harmless the County, its officers, agents, and employees from any and all claims actions, damages, liability, cost and expense, including reasonable attorney fees in connection with or occasioned, in whole or in part by any act or omission of Permitteel, its officers, agents, employees, customers or licenses, or arising from or out of Permittee's failure to comply with any provision of the Event Permit granted as a result of this application, regardless of whether it is alleged or proven that the acts or omissions of the County, its officers, agents or employees caused or contributed hereto. 5. Insurance Requirement: A Certificate of Insurance and endorsements specifically naming "Grant County," as an additional insured in the minimum amount of $1,000,000.00 per occurrence and a $2,000,000.00 aggregate coverage must be included with the Event Application. This insurance must apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to Grant County. The County Prosecutor's office may require a greater amount if it is determined to be necessary for the proposed event. 6. Written statements signed by the applicant and property owner allowing permission to enter the event site for inspections and stating responsibility for the event and compliance with the codes is required as part of the written documentation to be submitted at the time of application. 7. Before applying for an event it is encouraged that you schedule a time to meet with County departments so they may assist with questions you may have prior to submitting your application. GRANT COUNTY Bow OF COUNTY CoMwssIoNEPs 35 C STREET NW EPHRATA, WA 98823 Grant County Contact Information Department Board of County Commissioners Phone Number (509) 754-2011 ext. 2901 Development Services (509) 450-1118 Health District (509) 766-7960 Fire Marshal (509) 754-2011 ext. 3001 Prosecutor (509) 754-2017 Public Works (509) 754-6082 Sheriff's Office (50 754-2018 Solid Waste (50 754-4319 GRANT COUNTY BOARD OF COUNTY COMMSS[C?NER.S 35 C STRIET NW EPHR-ATA, WA 98823 Admissions Tax Grant County Ordinance Ordinance Amending CH Grant County Code to Impose an Admissions Tax "Admissions charge," in addition to its usual and ordinary meaning includes but shall not be limited to a charge for participation in an event or activity; a charge made for season tickets or subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other similar accommodations; and a charge made for rental or use of equipment or facilities for purpose of recreation or amusement, and where the rental of the equipment or facilities is necessary to the enjoyment of the privilege for which a general admission is charged, the combined charges shall be considered as an I admission charge. A donation for admittance shall also be deemed an admission charge. Admission charge includes any money paid within or without of Grant County for any of the kinds of admission charges defined herein so long as the facilities, entertainment, recreation or amusement privilege derived from such admission charge occurs in Grant County. The tax imposed shall be collected at the time admission charge is paid by the person seeking admission to any place and shall be reported and remitted by the person receiving the tax to the Treasurer in quarterly installments on or before the last day of the month next succeeding the end of the quarterly period in which the tax is collected or received. Any person conducting or operating any activity for which an admission charge is made shall register with the Auditor. In order to complete the registration process, you will need to register online. Any questions, please contact the Treasurer's office at {509) 754-2010 or Auditor's office at (Sfl9) 754- 2013. ------------ Application for Event Sheet. Return To: Grant County Board of County Commissioners 35 C Street NW Ephrata WA., 98823 Questions-, (509) 754-2011 ext. 2901 Email: commissioners@grantcountywa.gov "Please review all information provided in this packet prior to submitting the application. Incomplete information may result in delay of permit being Issued" Thank you for your interest in holding a special event in Grant County. Please complete and return this application along with any other materials to the Grant County Board of Commissioners at least 60 days prior to the day upon the event is scheduled. Any misrepresentation in the application materials or deviation from the final agreed upon route and/or method of operation described may result in the immediate revocation of an issued permit. Specifics outlining Event Permits can be viewed at http:// Event Information Name of the Event Hours of Operation Has this event taken place before? Yes ❑ No Description of the Event: How is your event being publicized? Date(s) of the Event Estimated Attendance Dates (if applicable) Please attach any flyers, posters., etc. with your application submission. Name of the Organizer / Contact Name E-mail Mailing Address Date of Birth of Applicant Contact Information Signature Date Telephone Number City/State/Zip r;.. Application for Evert Sheet If the application is made on behalf of a partnership, please submit full names with their residence and post office address for a period of six months prior to the date of application together with the location of principal office or place of business of such corporation. Emergency contact name(s) and phone number(s) that can be contacted during the event; Name 'hone Number Name _ Phone Number WRITTEN PERMISSION To ENTER EVENT SITE I/We hereby permit law enforcement and/or County officials to enter the site for which the Event Application has been granted at the time of the event and up to five days prior to the event for the purposes of inspecting and enforcement of County Code and other applicable laws, and pursuant to nay agreement and representations made in connection with this Event Application. SWORN STATEMENT of COMPLIANCE I/we hereby acknowledge that I/we have read Grant County Code and have familiarized myself with County requirements. I/ e agree that either my designated agent or If we shall be on site at all tunes and shall be responsible for the operation of the event and for the compliance with all legal requirements in connection with this event. I/We understand that failure to comply with the rules, regulations, and conditions set forth in Code may be deemed a gross misdemeanor and that drug or narcotics violations are crimes under RCwa Applicant Name (Print) Applicant Signature Applicant Name (Print) Applicant Signature GRnNT COUNTY W AS 1-11 N CA "1'' 0 N BOARD OF CQUNTY CUMMISSIONER,S 35 C STREET NW EPHRATA, WA 98823 Law Enforcement/Security/Emergency Medical Services Will there be security on site during the event? Yes No If yes, please provide a complete list of names and contact information for who will be providing the security. Will Emergency Medical Services (EMS) be on site during the event? Yes No If yes, please provide written verification from the providers. Will there be music, sound amplification, or any other noise impacts? Yes No If yes, Grant County has a noise ordinance in effect (see County Code for details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Commissioners requesting a waiver and it must be included with your application materials. Will you have traffic control? Yes No If yes, please provide documentation on how the traffic control will be addressed. Will there be off -site parking? Yes No If yes, please provide the location and a parking plan. Will there be shuttle buses provided for attendees? Yes No If yes, provide a map of their route. Will there be alcohol served at the event? Yes No If yes, a State permit is required from the WA State Liquor Control Board and must be submitted with your application materials. - I C01 'A GRANT COUNTY BokRDOF COUNTY COMMISSIONERS 35 C STKEET NW )QA�� W A S 1-11 N G, T 0 N sr EPHRATA, WA 98823 -- ---------- --- Public Roads Will the event obstruct, interfere, or require the closure and free use of any public road, street, or right-of-way? Yes No If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? Yes No GRANT COUNTY BOAKD OF COUNTY COMNUSS ONES T 0 N 35 C STKEEF NW W A S I I I N G EPHRATA, WA 98823 -- - - ----------- Garbage /Recycling Do you have a plan for garbage and recycling.? Yes No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Grant County Solid Waste Department at (509) 754-4319 Insurance Have you obtained a Certificate of Insurance and endorsements, specifically naming "Grant County"' as an insured? Yes No A copy of the Certificate of Insurance and endorsements must be included with your application materials. Grant County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This insurance must apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to Grant County. Penal Bond - Bond of Indemnity A $5,000.00 Penal Bond — Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets,, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses. Are you submitting a $5,000.00 Penal Bond — Bond of Indemnity with your Event Application? Yes No If no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal Bond — Bond of Indemnity and outline the specific reasons why it should not be required of your event. County Filings and Registration Is there a cost to attend the event? Yes No How much are you charging to attend your event?