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Home My WebLink AboutGrant Related - BOCC (012)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST suBnniTrED aY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K81'1'I@ Stockton CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 5/20/2025 PHONE:2g37 • •61, 1 mmITs K0611 , A' . IF— ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment _a ®ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB �_SIUG_GE9TEDWORDING FOR AGiNDA. Who, What, 'V'1lhen, '111Ch ------- ,Terry, cost, etc Waterl.t Reimbursement request from Beverly Act (ARPA) in the amount of $46,080.90 for Sept/Oct 2024 and Jan/Apr 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION. .,� 7 w.0-5 DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D1:�� D2: D3: 4/23/24 WITHDRAWN - BEVERLY WATER DISTRICT Project: Water Distribution System Fund: ARPA Period: September 1, 2024 - April 4, 2025 Historical Review/ Bid Documents Environmental Cultural (Design Geotechnical Project Vendor Invoice # Invoice Date Review Review Engineering) Construction Investigation Administration Total Invoice Anderson Perry 78096 9/10/2024 - - 13,129.41 - - - 13,129.41 Anderson Perry 78340 10/21/2024 - - 2,329.60 - - - 2,329.60 Anderson Perry 78942 1/20/2025 35.00 375.00 24,539.39 - - - 24,949.39 Anderson Perry 80329 4/4/2025 5,672.50 5,672.50 35.00 375.00 45,670.90 - - - $ 46,080.90 NIP - perry Ft Engineering Surveying Beverly Water District 8610 Hillcrest Dr. NE Moses Lake, WA 98837 turf i Resources c., Professional Services through August 31, 2024 Please remit payment to, P.O. Box 1107 La Grande, OR 97850 (541 ) 963-8309 I Invoice number 78096 Date 09/10/2024 Project 6051-01 Distribution System Improvements Invoice Summary Contract Percent Prior Total Current Description Amount Complete Billed Billed Remaining Billed 020 PLANNING / DESIGN 230,000.00 6.13 971.25 14,100.66 215,899.34 131129.41 ENGINEERING 230 CULTURAL REVIEW 10,000.00 0.00 0.00 0.00 10,000.00 0.00 220 ENVIRONMENTAL REVIEW 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Total 250,000.00 5.64 971.25 147100.66 235,899.34 13,129.41 Planning / Design Engineering Professional Services Prof. Land Surveyor V Senior Engineer VIII Senior Engineer II Senior Engineer III Survey Crew Chief II Survey Technician III Miscellaneous Expenses Billed Hours Rate Amount 9.00 195.00 17755.00 2.00 235.00 470.00 6.50 200.00 1,300.00 7.00 210.00 17470.00 34.50 120.00 47140.00 26.50 100.00 2,650.00 Billed Units Rate Amount Auto Mileage 463.00 0.67 310.21 Per Diem at $ 59 per nights 1.00 59.00 59.00 Truck Mileage 319.00 0.80 255.20 GPS Total Station at $45.00 per hour 16.00 45.00 720.00 Phase subtotal 13,129.41 Invoice total 13,129.41 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120 77934 08/19/2024 971.25 971.25 78096 09/10/2024 13,129.41 13,129.41 Total 14,100.66 147100.66 0.00 0.00 0.00 0.00 Page 1 anderson Please remit payment to: P.O. Box 1107 Epperry La Grande, OR 97850 E 541 } 963-8309 Engineering "'«a%!3'-s Resources Cultural Resources Beverly Water District Invoice number 78340 8610 H i l lcrest Dr. NE Date 10/21 /2024 Moses Lake, WA 98837 Project 6051-01 Distribution System Improvements Professional Services through September 30, 2024 Invoice Summary Contract Percent Prior Total Current Description Amount Complete Billed Billed Remaining Billed 020 PLANNING / DESIGN 2307000.00 7.14 14,100.66 16,430.26 213,569.74 2,329.60 ENGINEERING 230 CULTURAL REVIEW 10,000.00 0.00 0.00 0.00 10,000.00 0.00 220 ENVIRONMENTAL REVIEW 107000.00 0.00 0.00 0.00 10,000.00 0.00 Total 2507000.00 6.57 14,100.66 16,430.26 233,569.74 2,329.60 Planning / Design Engineering Professional Services Billed Hours Rate Amount Senior Engineer Vill 2.00 235.00 470.00 Senior Engineer II 0.75 200.00 150.00 Survey Technician III 9.00 100.00 900.00 Miscellaneous Expenses Billed Units Rate Amount Per Diem at $ 59 per nights 1.00 59.00 59.00 Truck Mileage 657.00 0.80 525.60 GPS Total Station at $45.00 per hour 5.00 45.00 225.00 Aging Summary Invoice Number Invoice Date Outstanding 77934 08/19/2024 78096 09/10/2024 Total 971.25 13,129.41 Phase subtotal 2,329.60 Invoice total 2.329.60 Current Over 30 Over 60 Over 90 Over 120 971.25 13,129.41 147100.66 0.00 13,129.41 971.25 0.00 0.00 Page 1 anderson perry E rig-1 nee i n g Surveying Natural Resources C'r8tturar Resources Is Please remit payment to: P.O. Box 1107 La Grande, OR 97850 (541) 963-8309 Beverly Water District Invoice number 78942 8610 Hillcrest Dr. NE Date 01/20/2025 Moses Lake, WA 98837 Project 6051-01 Distribution System Improvements Professional Services through January 20, 2025 Invoice Summary Contract Percent Prior Total Current Description Amount Complete Billed Billed Remaining Billed 020 PLANNING / DESIGN 2307000.00 17.39 157459.01 39,998.40 190,001.60 247539.39 ENGINEERING 230 CULTURAL REVIEW 10,000.00 3.75 0.00 375.00 9,625.00 375.00 220 ENVIRONMENTAL REVIEW 10,000.00 0.35 0.00 35.00 9,965.00 35.00 Total 250,000.00 16.16 15,459.01 407408.40 209,591.60 24,949.39 Planning / Design Engineering Professional Services Billed Hours Rate Amount Intern 2.00 65.00 130.00 Prof. Land Surveyor IV 6.00 175.00 1,050.00 Prof. Land Surveyor V 3.50 195.00 682.50 Senior Engineer VI 22.50 225.00 5,062.50 Senior Engineer VI11 5.00 235.00 11175.00 Senior Engineer IX 1.50 250.00 375.00 Senior Engineer II 23.50 200.00 47700.00 Senior Engineer III 29.00 210.00 6,090.00 Senior Technician 111 3.00 135.00 405.00 Senior Technician IV 0.50 140.00 70.00 Senior Technician V 0.50 150.00 75.00 Senior Technician VII 0.25 165.00 41.25 Engineering Technician 11 26.50 120.00 33180.00 Engineering Technician III 4.00 130.00 520.00 Technician 1 2.00 75.00 150.00 Technician II 2.00 80.00 160.00 Miscellaneous Expenses Billed Units Rate Amount Auto Mileage 564.00 0.67 377.88 Per Diem at $ 59 per nights 1.00 59.00 59.00 Lodging 236.26 Phase subtotal 24,539.39 Page 1 of 2 q Harm rry Engineering Surveying Natural Resources Cultural Reso jrces G 11 S Beverly Water District Project 6051-01 Distribution System Improvements Cultural Review Professional Services Senior Technician 11 Environmental Review Professional Services Senior Technician IV Please remit payment to: P.O. Box 1107 La Grande, OR 97850 (541) 963-8309 Invoice number 78942 Date 01/20/2025 Billed Hours Rate Amount 3.00 125.00 375.00 Phase subtotal 375.00 Billed Hours Rate Amount 0.25 140.00 35.00 Phase subtotal 35.00 Invoice total 24.949.39 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over6O Over 90 Over 120 78942 01/20/2025 24,949.39 24,949.39 Total 24,949.39 24,949.39 0.00 0.00 0.00 0.00 Page 2 of 2 sn Please remit payment to: rry P-0. Box 1107 La Grande, OR 97850 (541) 963-8309 Engineering surveying Nato; aL Resources GIs Beverly Water District Invoice No: 80329 8610 Hillcrest Dr. NE Invoice Date: April 4, 2025 Moses Lake, WA 98837 Project No: 6051-01 - Distribution System Improvements Invoice Total 5,672.50 Professional Services through March 31, 2025 Invoice Summary Contract Prior Total Current Description Amount % Comp Billed Billed Remaining Billed 020 - Planning / Design Engineering 230,000.00 39,998.40 45,670.90 184,329.10 5,672.50 023 - 2024 DWSRF Application - - - - - 220 - Environmental Review 10,000.00 35.00 35.00 9,965.00 230 - Cultural Review 10,000.00 375.00 375.00 9,625.00 - 250,000.00 40,408.40 467080.90 5,672.50 Planning / Design Engineering Professional Personnel Hours Rate Amount Senior Engineer IX 10.50 250.00 2,625.00 Senior Engineer VI 5.00 225.00 17125.00 Senior Engineer 111 2.25 210.00 472.50 Engineering Technician 111 7.00 130.00 910.00 Prof. Land Surveyor IV 3.00 180.00 540.00 Total Professional Services 5,672.50 Task Total 5,672.50 Total this Invoice 55672.50 Outstanding Invoices Number Date Balance 78942 1/20/2025 24,949.39 Total 245949.39 Contract #: ARPA Submitted to GC by: Beverly Water District Request for Reimbursement No.: 1 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: Does the employee's time and effort documentation meet the requirements of Circular A-122? Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) Based on actual costs, not budgeted or projected amounts? Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? Not included as a cost (or used to meet cost sharing requirements) of other federally - supported activities of the current or a prior period? Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). Not included as both a direct billing and as a component of indirect costs? Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation maybe in an electronic form. Correctly charged to the proper account code and grant period? P age 1