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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY: B VaSCjU2Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSCjUeZ CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 5/23/25 PHONE:2g28 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners 5/5/25 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A DATE OF ACTION: � � 7-;e DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 WITHDRAWN: Grant County Board of Commissioners Meeting Minutes .� Week of May 5, 2025 - May 11, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 9:01 a.m. with Commissioner Burgess in attendance. Commissioner Carter attended at 9:05 a.m. Commissioner Jones was out and excused for the day. 9:00 a.m.-9:15 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire Marshal; Jerry Bessett, Building Official The following Topics were presented and discussed during the Development Services Update: • New Building Official Introduction/Staffing Update • Pre -Application Meeting with Live Nation o Upgrades to Camp Sites o Gorge Master Plan o Conditional Use Permits o New Manager o Fire Prevention/Safety Updates • Shrubsteppe Mitigation Banking Site • Hearings Examiner Docket 9:15 a.m.-9:45 a.m. Commissioner's Office Update Staff Present: Caitlin Manell, Deputy Clerk; Karrie Stockton, Grants Administration Specialist The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings � Washington Grow Interviews-1:45 p.m. (5/7) • MRSC Finance Bootcamp Debrief • Tourism Master Plan Workshops Schedule o Beckwith Consulting Invoicing/Scheduling • Grants Admin Update o State of Washington Tourism Grant ■ Subrecipient Grant Agreement o ARPA Update o SIP Update o ARPA Funds Use - Roundabout o Patriot Church Funding -Agreement Amendment 9:45 a.m. - 10: 00 a.m. Accounting Update Staff Present: Mandy Kim, Chief FinanciaL Officer The following Topics were presented and discussed during the Accounting Update: • Employee Growth and Development Fund Transfer • Small &Attractive Asset Inventory • Tyler Tech Implementation Update o Vendor Import • Accounting Review Process 10:00-a.m.-10:15a.m. - Juvenile Court and Youth Services Update Staff Present: SuhaiL PaLacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Financial Report • Detention Population • Intake Statistics • Vet Corps Navigator- loss of funding • Relocation to Wheeler Road • 2025 Budget RCW42.30.110(l)(f) Commissioner Carter called an Executive Session to order Personnel Disciplinary beginning at 10:08 a.m. to go until 10:15 a.m. In attendance Matters were Commissioners Carter and Burgess and SuhaiL PaLacios. Commissioner Carter closed the session at 10:15 a.m. 10:30 a.m. - 10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director Page 2 of 14 BOCC Minutes Week of May 5, 2025 The following Topics were presented and discussed during the Renew Update: • Certified Community Behavioral Health Clinic (CCBHC) o Federal Funding o Grant Funding Washington State Criteria o Needs Assessment/Cost Report • Recognition - Mattawa Clinic 10:45 a.m. -11:00 a.m. Assessor's Office Update Staff Present: Melissa McKnight, County Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Staffing Update • New Construction • Retirement Protocols • Personal Property Returns • Board of Equalization Appeals/Upcoming Hearings • Field Module Issues 11:00 a.m. -11:15 a.m. Auditor's Office Update (Cancelled) 11:15a.m.-11:30a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Position Management/Hiring Update • Horse Events • Feedback QR Codes • EDC Banquet • Upcoming Events • December Expenses -Central Services • Smoke and Air Quality Health District Meeting o Air Quality Concerns for Grant County Fair 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman and Dan Seitz, Human Resources; Mandy Kim and Felycite Guerrero, Accounting Page 3 of 14 BOCC Minutes Week of May 5, 2025 The following Topics were presented and discussed during the PMRT Meeting: • Solid Waste Project Position • Fairgrounds Seasonal/Temporary Employees o Approved Wage Increase for All Temporary Help • Maintenance 3 Reclassification • County Administrator Job Description • Wage Increases/Decreases - Salary Survey 1:45 p.m.-2:00 p.m. Commissioner Work Session Staff Present: Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet • Commissioner District Updates • Hands & Paws/ARFS Funding Request • C Carter visiting Middle School Classes • Citizen Comment -Septic Issues • Health District Board Member Diversity • Royal School District - Studentsto Komaki City • Grand Coulee Hospital 2:00 p.m. - 2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Taxing System Update • Postmarked Tax Payments • Assessor's Office Staff • Investments/Investment Reports • Clemmer Enterprises Financial Package • Cash Investment Portfolio 2:15 p.m.-2:30 p.m. New Hope/Kids Hope Update Staff Present: Suzi Fode (via Zoom), Director Page 4 of 14 BOCC Minutes Week of May 5, 2025 The following Topics were presented and discussed during the New Hope/Kids Hope Update: • Assistance Dogs International -Succession Dog Ready • Grant Funding for Forensic Interviewer Position • DVSA Consortium Meeting • County Financial Review -Commissioner Expectations • Time &Attendance 2:30 p.m. - 2:45 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • NACo High Performance Leadership Course • Road Vacation Procedures • Communication between Elected Officials and Department Heads • Compensation Study 3:00 p.m. - 3:15 p.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Interpreter Costs/Budget • Comment Period Advertisements for Court Rules to be sent to Administrative Office of the Court 3:15 p.m. - 3:30 p.m. District Court Update Staff Present: Desiree Ochocinski, Administrator; Judge Brian Gwinn The following Topics were presented and discussed during the District Court Update: • Security Grant- County Contact Person • Probation Off icers/Manager Misdemeanor Academy o Probation Clerk of the Year Award • Meeting with Human Resources • Jury Trials • Criminal Complaints • Staffing Update • Public Defense/Prosecutor Remote Meetings Page 5 of 14 BOCC Minutes Week of May 5, 2025 3:30 p.m.-3:45 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Grant Fund Acceptance -Consent • Caseload/Administrative Duties • Republican Party Notice for Prosecuting Attorney • Difficulties for Practicing Law 3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae, Prosecuting Attorney The following Topics were presented and discussed during the ProsecutingAttorney's Office Update: RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order Litigation beginning at 3:45 p.m. to go until 3:50 p.m. In attendance were Commissioners Carter and Burgess and Kevin McCrae. Commissioner Carter closed the session at 3:50 p.m. The Monday, May 5, 2025 session was closed at 3:50 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, May6, 2025, at8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeR, Deputy Clerk The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Hands n Paws Request for Funding ■ Amendment: $2,400 to pay for vet fees (Misc. Gen Gov- Prof Serv) o Plans for Future Funding Requests • SIP funding request from City of Moses Lake -Halt Account • Kittleson Road request (KB) Page 6 of 14 BOCC Minutes Week of May 59 2025 • Westshore Mailboxes Concerns - Public Works o Postmaster Request • Easement along Stratford Road -Power lines for PUD • Destination Marketing Organization Tourism Master Plan Workshops - Evening Work Sessions 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Deputy Director The following topics were presented and discussed during the Public Works Update: • PW Accomplishment Updates o Solid Waste Cleanup, Road Work Completion • Road A -NW Easement Purchase • Stormwater Permits for Planning- Grant County Code • Development Review Engineer Position • Consent Agenda Items • Upcoming Hearings RCW42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 9:11 a.m. to go until 9:21 a.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Andy Booth and John Brissey. Commissioner Jones closed the session at9:21 a.m. 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update (Commissioner Carter joined at 9:35 a.m.) Staff Present: Sheriff Joe Kriete and Undersheriff Gary Mansford The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Requests for Proposal Drafts -Medical Care • Critical Incident Emergency Management Grant Process • Behind the Badge Golf Tournament (5/5) • Warden/Soap Lake Police Departments • Commissioner Weekly Meeting Schedules 10:00 a.m. -10:15 a.m. Facilities and Maintenance Update Staff Present: Tom Gaines, Admin Director of Central Services; Kevin Schmidt, Facilities & Maintenance Page 7 of 14 BOCC Minutes Week of May 5, 2025 The following Topics were presented and discussed during the Facilities and Maintenance Update: • Consent Agenda Items o Walk -On Item: Extension to the Purchase and Sale Agreement for the PUD • Water Leak in Fire System -Fire Control Panel Quote • JaiL Tour for the Public • Central Services Meetings • Washington Counties' Insurance Funds Missing • Youth Services Move to Wheeler Road • Results for RFQs • Veteran Services Office • Training and Planned Maintenance • Public Works Staff • Staffing/Hiring Update 10:15a.m.-10:30a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Technology Services Update: • Consent Agenda Items • Microsoft Update • Legislation Vote - Take it Down Act • Sunset Clause for the First Responder Program • Printing in the Courtrooms • Fairgrounds Projects • Data Center Power Improvement • Wi-Fi at the Fairgrounds • Unify System at the Courthouse • Helpdesk Ticket Statistics • Tyler Tech Implementation • Risk & Safety Coordinator Laserfiche Setup • Laserfiche Records Management Certification 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, Admin Director of Central Services The following Topics were presented and discussed during the Commissioner Work Session: Page 8 of 14 BOCC Minutes Week of May 5,2025 RCW 42.30.110 (1)(c) Commissioner Jones called an Executive Session to order Real Estate Sale beginning at 10:49 a.m. to go until 10:54 a.m. In attendance were Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 10:54 a.m. RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:54 a.m. to go until 10:59 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 10:59 a.m. 11:00 a.m. -11:30 a.m. Department Head Review with Human Resources Staff Present: Gina Saldana, Human Resources The following Topics were presented and discussed during the Department Head Review with Human Resources: RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 11:00 a.m. to go until 11:15 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, and Gina Saldana. The session continued until 11:25 a.m. and continued again until 11:30 a.m. Commissioner Jones closed the session at 11:30 a.m. 11:30 a.m. -12:00 p.m. Restorical Research -Ephrata Landfill Staff Present: Ben Pariser, Restorical Research; Kevin McCrae, Prosecuting Attorney; Blair Kok, Risk& Safety Coordinator The following Topics were presented and discussed during the Restorical Research - Ephrata Landfill: • Insurance Archaeology and Research Firm Description • "Grant County Commissioners Presentation" o Process Review • Previous Landfill Locations • Contract Review 1:00 P.M. -1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana; Andy Booth, Director of Public Works The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Page 9 of 14 BOCC Minutes Week of May 59 2025 Resources related topics only. There was no Public Comment provided. • Memorandum of Agreement (Retro Active Pay 2024 & 2025) with the Grant County Deputy Sheriff's Association (Signed) • Position Management o Solid Waste (Approved) o Seasonal Wage Increase -Fairgrounds/County (Approved) o Central Services Maintenance 3 Reclassification (Approved) o County Administrator Position Description • Recruitment -Seven open positions posted • Grant County Personnel Policy No. 407.5 titled Grant County Mandatory Training Policy (Approved) • Compensation Consultant RCW42.30.140(4)(a) Commissioner Jones called an Executive Session to order Negotiations beginning at 1:13 p.m. to go until 1:23 p.m. In attendance were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina SaLdana and Andy Booth. The session continued until 1:28 p.m. Commissioner Jones closed the session at 1:28 p.m. COMMISSIONER'S MEETING (Commissioner8urgess attended at 2:10 p.m.) 2,.100 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • Praise of the County Commissioners • President of the United States Performance C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: Page 10 of 14 BOCC Minutes Week of May 5, 2025 • Amendment to dollar amount for Item No. 4 • Walk-on Item • Email from Kim Pope - Sales Tax Increase Request o C Carter and R Jones responded o Formation of Campaign Team to Request Addition to Ballot • Komaki Youth Visit F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $9439465.86) CENTRAL SERVICES 2. Approve Purchase and Sale Agreement with Northwest United Properties, LLC Series 2 for parcel no. 314885000 in the amount of $525,000.00forthe County Coron*er's Facility and Morgue. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes from the week of April 14,2025. 4. Held from the 4129125 ConsentAgenda: Approve funding request Hands N Paws Animal Assistance for Grant County to pay the remaining amount of funds needed to provide a Spay and Neuter Clinic in June of 2025. Estimated amount of funds needed is $6,321.00. Commissioners approved funding of $2,400 for the Professional Time (Doctors). 5. Approve Reimbursement Request from Renew on the Community Development Block Grant (CDBG) CV2 #20-6221 C-1 1 in the amount of $11,464.02 for March 2025 services. PUBLIC WORKS 6. Approve Easement from the Department of Natural Resources No. 50-107234 for County Road A -NW (Parcel no. 160915000) across S 36, T 21 N, R 26 El WM in the amount of $40,000.00. 7. Approve Resolution No. 25-047-CC in the matter of transferring jurisdiction of excess 10 ft of Rights east Side of Stratford RoadLog 94025 in S 26 and 25 of T 22 N, R 28 E, WM, and S 02 and 11 of T 21 N, R 28 E, WM, to the Grant County PUD. Page 11 of 14 BOCC Minutes Week of May 5, 2025 RENEW 8. Approve Contract between Grant County dba Renew and Basin Refrigeration and Heating for HVAC replacement and outside condensing unit at 203 Central Ave S, Quincy. The total cost is $10,578.72 and is within the budgeted amount for this 2025 capital project. TECHNOLOGY SERVICES 9. Approve Purchase Order No. 1029 (replacing No. 1019) to CDW-G / Data center licensing for virtualization with user CAL's. Total amount is $89,356.50 with a term of 3/1/24-5/31/25. 10. Approve Purchase Order No. 1028 to CDW-G for annual software renewals, in the amount of $346,956.22. Term is 6/1/25-5/31/26. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 101 ONLY COVERING $2,400.00 TO PAY FOR VET FEES OUT OF PROFESSIONAL SERVICES FOR CONSENT ITEM NO.4. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • Walk -On Item Presented: o Central Services Addendum No. 3to Purchase and Sale Agreement between Grant County and Public Utility District No. 2 to Extend the Closing Date to June 30, 2025. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. I. Adjournment The Commissioner's Meeting adjourned at 2:16 p.m. 3:00 p.m. - 3:15 p.m. Open Record Public Hearing, Vacation of Unbuilt Portion of Thomas Short Plat Staff Present: Barbara O'Neill, Road Information Services Tech, Public Works Public: See Sign -In Sheet Approved via This being the date set, and proper notices having been posted Resolution No. 25-048- and published in accordance with local and state laws, CC Commissioner Jones opened the public hearing at3:00p.m. toconsider a request to Vacate a portion of Unbuilt rights Page 12 of 14 BOCC Minutes Week of May 59 2025 known as Thomas Short Plat, specifically Lot 3, AFN 1174662 Section 17T19N R28EWM. Barbara O'Neill gave a brief description of the request. A Professional Surveyor has been consulted. A recommendation from the County Engineer has also been received by Public Works. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE VACATION OF THE UNBUILT PORTION OF THOMAS SHORT PLAT LOT 3 AFN 1174662 SECTION 17 T19N R28EWM AS PRESENTED. DISCUSSION TO CLARIFY THAT R28EWM IS NOTED IN THE MOTION. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:05 p.m. MISCELLANEOUS ITEMS • The Commissioners approved and signed the Public Works County Payroll Salary Fund for their April 30, 2025 payroll. • Emergency Accounts Payable batch for Renew in the amount of $1,125.00. The Tuesday, May 6, 2025 session was closed at 3:05 p.m. MISCELLANEOUS ITEMS (05/07/20251 • Emergency Accounts Payable batch for New Hope in the amount of $5,800.00. Page 13 of 14 BOCC Minutes Week of May 5, 2025 Meeting Minutes for the week of May 5, 2025 were approved this day of ' , 2025. r, Attest: i Barbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington air Cindy CArter,'Vice-Chair &e.'e�"24 4��" " e". 7 �� Kevin Burges ember Page 14 of 14 BOCC Minutes Week of May 5, 2025