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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY �T Co Gam' ~- ►, '� BOARD OF COMMISSIONERS �f AMENDED Draft Meeting Agenda ,(WCRG Insurance Update rescheduled) .ice Week of April 14, 2025 —April 20, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/95605208617?pwd=E1GpPbRbuiuwYgmZuvmiovcRaiplyL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountvwa.zoom.us/u/aZU9VOeNu MON DAY, APRI L 14, 2025 9:00 a.m.-9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • EO/DH Quarterly Luncheon (5/5) —Topics for Agenda • Washington Grow Interview — 5/7/25 at 1:00 p.m. • Homeless Housing Task Force (HHTF) DRAFT Press Release —Lived Homeless Experience 9:45 a.m. —10:00 a.m. Accounting Update 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update • Quest for Excellence Conference • Rescheduled Active Attack Page 2of6 Grant County Commissioners Agenda Week of April 14,, 2025 10x45a.m.-11:00a.m. Assessors Office Update 11:00a.m.-11:15a.m. Auditor's Office Update 11:15 o.m.—l1:3O a.m. Fairgrounds Update 11:30a.m.-11:45a.m. Risk& Safety Coordinator Update m New Claims m Meedngs—Lexpo| • Update onGrant County Accident Prevention Program o Grant County Safety and Risk Management Policies and Procedures Manual and Accident Prevention Program 11:45 a.m.—l2:OO p.m. Fire Marshal Update 1:00p.m.-1:45p.m. Position Management Review Team (PMRT) 1x45p.m.-2:00p.m. Commissioner Work Session w Pending Decisions Spreadsheet m Commissioner District Updates 2:00 p.m. —2:1S p.m. Treasurer's Office Update 2:15p.m.-2:80p.m. New Hope/Kids Hope Update 2:30p.m.-2:45p.m. Clerk's Office Update 3:00p.m.-3:15p.m. Superior Court Update 3:15 p.m. —3:3O p.m. District Court Update 3:30p.m.-3:45p.m. Public Defense Update 3:45p.m.-4:00p.m. Prosecuting Attorneys Office Update 4:00p.m.-4:30p.m. OpioidAbatement Funds Discussion 8:15a.m.-8:30a.m. Legislative Update Page 3 of 6 Grant County Commissioners Agenda Week of April 14, 2025 8:30 a.m. — 9:00 a.m. Consent Agenda Review /Work Session • Items to be moved to Board. Discussion/Decisions 9:00 a.m. — 9:30 a.m. Public Works Update • PW Accomplishment Updates — Brissey • Consent Items o Resolution to Amend Resolution 20-001-CC • Upcoming Hearings 0 5/6/25 — 3:00 p.m. —Vacate portion of Thomas Short Plat AFN • County Road Improvement District 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail /Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:30 a.m. —11:00 a.m. Commissioner Work Session • Mailroom Full -Time Duties 1:00 p.m.-2:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 2:00 p.m.-3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update Page 4 of 6 Grant County Commissioners Agenda Week of April 14, 2025 • Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901 as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Approve contract with TYCO Industrial for the site work preparation for the new bleacher project CSD2501fg in the amount of $46,201.40. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes for the week of March 17, 2025. 4. Approve Commissioner's Minutes for the week of March 24, 2025. 5. Approve Commissioner's Minutes for the week of March 31, 2025. 6. Approve Agreement for Paper of Record for Legal Notices and other Publication Services with the Columbia Basin Herald for $5.60 per column inch. Term is July 1, 2025 through June 30, 2026. 7. Approve Letter of Support for Funding for the EL 22.1 Surface Water Irrigation Project in Senate Capital Budget Bill (SB 5195). 8. Approve Recommendation of Appointment for the Veterans Advisory Board. 9. Approve Recommendation of Appointment for the Health and Wellness Committee. 10. Approve Recommendation of Appointment for the Health and Wellness Committee. 11. Approve Recommendation of Appointment for the Health and Wellness Committee. 12. Approve Request for an Extension from Warden Port District 8 on the Strategic Infrastructure Program No. 2021-04 Phase 2 Road & Rail Infrastructure Expansion to May 18, 2026. Current end date is May 18, 2025. 13. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $18.,914.94 for March 2025 services. 14. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $26,757.33 for the month of March 2025. 15. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $13,326.07 for Suicide Prevention Services and $10.336.93 for Designated Crisis Responder Services (DCR), for a total of $23.,663.00 for February 2025. DEVELOPMENT SERVICES 16. Approve request to assign unique name to a private road at the junction of Highway 28 W and Highway 283 N. Page 5 of 6 Grant County Commissioners Agenda Week of April 14, 2025 HUMAN RESOURCES 17. Approve contract between Grant County and Compensation Connections, LLC, regarding the Wage Compensation Study (Salary Survey), totaling $230,400.00. PUBLIC DEFENSE 18. Approve Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court, Part Time Contractor. Attorney Marjorie Alumbaugh to handle conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract is through December 31, 2026. 19. Approve Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court, Part Time Contractor. Attorney Jason Warginto handle conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract is through December 31, 2026. PI JRI IC \A/nRI(q 20. Approve Resolution to Amend Resolution 20-001-CC and add work to CRP 20-05. RENEW 21. Approve request for Dell Anderson, Director, to DocuSign two agreements with Enterprise Fleet Management. The service fee has decreased; agreements reflect the lower fee. 22. Approve contract between Grant County dba Renew and Campbell and Company Service Corporation for project Grant County RM-2504 Sheet Metal and Filters at 840 E Plum St., Moses Lake, WA. Total cost is $17,,528.28. 23. Approve Out of State Travel Request for Velma de la Rosa, Angela Clay and Corina Camacho- Jimenez to attend EMDR 5-day intensive training in Albuquerque, NM. Dates of travel are June 22 through 28, 2025. Estimated cost is $3,366.00 each, to be paid from Fund 108.150. SHERIFF'S OFFICE 24. Approve Out of State Travel Request for Sergeant Justin Grubb to attend the National Association of Field Training Officers Conference in Indianapolis, IN. Dates of travel are June 3 through 7, 2025. Estimated cost is $2,600.00 to be paid from Fund 001.115 VETERAN SERVICES 25. Approve updated Veteran Assistance Policy 2025. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Page 6 of 6 Grant County Commissioners Agenda Week of April 14, 2025 3:00 p.m. — 3:30 p.m. WC�RG Insurance Update Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, APRIL 14, 2025 • Patriot Church ARPA Funding Discussion (R Jones) WEDNESDAY, APRIL 16, 2025 • Grant County Economic Development Council (EDC) Board Meeting (R Jones) • PCC Rail Authority Meeting (K Burgess) • Legislative Steering Committee (LSC) Roundtable (K Burgess) TH U RSDAY, APRIL 17, 2025 • Legislative Steering Committee (LSC) Meeting (K Burgess) • Grant Transit Authority (GTA) Board Meeting (K Burgess) FRIDAY, APRIL 18, 2025 No meetings scheduled. NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. GRANT COUNTY qA M BOARD OF COMMISSIONERS Draft Meeting Agenda Week of April 14, 2025 —April 20, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/95605208617?pwd=ElGpPbRbuiuwYgmZuvmioycRaiplyL.1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9vOeNu MON DAY, APRI L 14, 2025 f 9:00 a.m. .1 9 5 a.m. Development Services Update Vt 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • EO/DH Quarterly Luncheon (5/5) —Topics for Agenda • Washington Grow Interview — 5/7/25 at 1:00 p.m. • Homeless Housing Task Force (HHTF) DRAFT Press Release —Lived Homeless Experience 9:45 a.m. — 10:00 a.m. Accounting Update 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update • Quest for Excellence Conference • Rescheduled Active Attack 10:45 a.m. —11:00 a.m. Assessor's Office Update Page 2 of 6 Grant County Commissioners Agenda Week of April 14, 2025 11:00 a.m. —11:15 a.m. Auditor's Office Update 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —11:45 a.m. Risk & Safety Coordinator Update • New Claims • Meetings — Lexipol • Update on Grant County Accident Prevention Program o Grant County Safety and Risk Management Policies and Procedures Manual and Accident Prevention Program 1:45 a.m. —12:00 p.m. _ .._....Firha�-U�pdat-e---,,--.—_..__ 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) 1:45 p.m. — 2:00 p.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 2:00 p.m. — 2:15 p.m. Treasurer's Office Update 2:15 p.m. — 2:30 p.m. New Hope/Kids Hope Update 2:30 p.m. — 2:45 p.m. Clerk's Office Update 3:00 p.m. — 3:15 p.m. Superior Court Update 3:15 p.m. — 3:30 p.m. District Court Update 3:30 p.m. — 3:45 p.m. Public Defense Update 3:45 p.m. —4:00 p.m. Prosecuting Attorneys Office Update 4:00 p.m. — 4:30 p.m. Opioid Abatement Funds Discussion TUESDAY, APRIL 15, 2025 8:15 a.m. — 8:30 a.m. Legislative Update Page 3 of 6 Grant County Commissioners Agenda Week of April 14, 2025 8:30 a.m. — 9:00 a.m. Consent Agenda Review /Work Session • Items to be moved to Board Discussion/Decisions 9:00 a.m. — 9:30 a.m. Public Works Update • PW Accomplishment Updates — Brissey • Consent Items o Resolution to Amend Resolution 20-001-CC • Upcoming Hearings 0 5/6/25 — 3:00 p.m. —Vacate portion of Thomas Short Plat AFN • County Road Improvement District 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail /Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:30 a.m. —11:00 a.m. Commissioner Work Session • Mailroom Full -Time Duties 11:00 a.m. —11:30 a.m. WCRG Insurance Update 1:00 p.m. — 2:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update Page 4 of 6 Grant County Commissioners Agenda Week of April 14, 2025 • Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Approve contract with TYCO Industrial for the site work preparation for the new bleacher project CSD2501fg in the amount of $46.,201.40. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes for the week of March 1712025. 4. Approve Commissioner's Minutes for the week of March 24, 2025. 5. Approve Commissioner's Minutes for the week of March 31, 2025. 6. Approve Agreement for Paper of Record for Legal Notices and other Publication Services with the Columbia Basin Herald for $5.60 per column inch. Term is July 1, 2025, through June 30, 2026. 7. Approve Letter of Support for Funding for the EL 22.1 Surface Water Irrigation Project in Senate Capital Budget Bill (SB 5195). 8. Approve Recommendation of Appointment for the Veterans Advisory Board. 9. Approve Recommendation of Appointment for the Health and Wellness Committee. 10. Approve Recommendation of Appointment for the Health and Wellness Committee. 11. Approve Recommendation of Appointment for the Health and Wellness Committee. 12. Approve Request for an Extension from Warden Port District 8 on the Strategic Infrastructure Program No. 2021-04 Phase 2 Road & Rail Infrastructure Expansion to May 18, 2026. Current end date is May 18, 2025. 13. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $18,,914.94 for March 2025 services. 14. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $26,757.33 for the month of March 2025. 15. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $13,326.07 for Suicide Prevention Services and $10.336.93 for Designated Crisis Responder Services (DCR), for a total of $23,.663.00 for February 2025. DEVELOPMENT SERVICES 16. Approve request to assign unique name to a private road at the junction of Highway 28 W and Highway 283 N . Page 5of8 Grant County Commissioners Agenda Week of April 14,, 2025 HUMAN RESOURCES 17. Approve contract between Grant County and Compensation Connections,, LLC, regarding the Wage Compensation Study (Salary Survey), totaling $230,,400.00. PUBLIC DEFENSE lO.Approve Professional Services Agreement for Legal Representation ofIndigent Individuals in Grant County Superior Court, Part Time Contractor. Attorney Marjorie /Qumbaughtohand\e conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract isthrough December 3l,ZO26. 19. Approve Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court, Part Time Contractor. Attorney Jason VVargin to handle conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract isthrough December 3l,2O2G. Pnw|cmxnnK; 20.Appnove Resolution to Amend Resolution 20-001-CCand add work toCRP JC-05. 21.Approve request for Dell Anderson,, Director., to DocuSign two agreements with Enterprise Fleet Management. The service fee has decreased; agreements reflect the lower fee. 22. Approve contract between Grant County dba Renew and Campbell and Company Service Corporation for project Grant[ountyRM-25O4Sheet Metal and Filters at84OEPlum St,Moses Lake, WA. Total cost is $17.,528.28. 23.Approve Out mf State Travel Request for Velma de la Rosa, Angela Clay and Corina Camacho- Jimenez to attend EMDR 5-day intensive training in Albuquerque, NM. Dates oftravel are June 22through 28,2O25.Estimated cost is$3,366.DOeach, tobepaid from Fund 1O8.15O. SHERIFF'S OFFICE 24. Approve Out of State Travel Request for Sergeant Justin Grubb to attend the National Association of Field Training Officers Conference in Indianapolis, IN. Dates of travel are June 3 through 7, 2025. Estimated cost is $2,600.00 to be paid from Fund 001.115 VETERAN SERVICES 25.Approve updated Veteran Assistance Policy 2025. m Board Discussion/Decisions ItenmsUbenstodiscussonditemsthutm/ereremovedfronnConsent 0 Adjournment Page 6 of 6 Grant County Commissioners Agenda Week of April 14, 2025 Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, APRIL 14, 2025 • Patriot Church ARPA Funding Discussion (R Jones) WEDNESDAY, APRIL 16, 2025 • Grant County Economic Development Council (EDC) Board Meeting (R Jones) • PCC Rail Authority Meeting (K Burgess) • Legislative Steering Committee (LSC) Roundtable (K Burgess) THURSDAY, APRIL 17, 2025 • Legislative Steering Committee (LSC) Meeting (K Burgess) • Grant Transit Authority (GTA) Board Meeting (K Burgess) FRI DAY, APRIL 18, 2025 No meetings scheduled. NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.