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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY ��`'T � BOARD OF COMMISSIONERS Draft Meeting Agenda :} 4 -oE5OLE, . Week of April 28, 2025 — May 4, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/j/95605208617?pwd=E1GpPbRbuiuwYgmZuvmioycRaiplyL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers:,https://grantcountVwa.zoom.us/u/aZU9vOeNu MONDAY, APRIL 28, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Reminder: Health District Picture at Noon Today • Washington Association of Commissioner/Council Clerks Debrief • Commissioner's Office Staff Out of Office Dates • Board of Equalization (BOE) Update (BV) • EO/DH Lunch Agenda Review • Grant County Air &Smoke Event Closure Information Event (5/5) • Sleep Center Planning Discussion —Mayor Swartz • Veteran Services Update 9:45 a.m. —10:00 a.m. Accounting Update 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update Page 2 of 6 Grant County Commissioners Agenda Week of April 21, 2025 10:15 a.m. —10:30 a.m. Risk & Safety Coordinator Update • New Claims & Updates — PW — Soap Lake gate broke • Meetings — Finance — Mandy • Acrisure London meeting with Shane • ADA Review Museum with Kevin • Renew Walk Through 10:30 a.m. —10:45 a.m. 10:45 a.m. —11:00 a.m. 11:00 a.m. —11:15 a.m. Renew Update Assessor's Office Update Auditor's Office Update • Approve Resolution Adopting the Annual County Inventory of Capitalized Assets in the total amount of $4,283,147.00. The capital asset information for the Public Works Department prepared by Jajaira Perez, PW Accountant, in the amount of $69,912,892.00. A copy of the Capital Asset Inventory list may be requested from the Commissioner's Office by emailing commissionersegrantcountywa.gov or calling (509) 754-2011 ext. 2931 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —12:00 p.m. Consent Agenda Review / Work Session • Items to be moved to Board Discussion/Decisions • Commissioner's Weekly Meeting Schedule,,' y 1:00 p.m. —1:45 p.m. Position Management Review Team (PMR r� 1:45 p.m.-2:00 p.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 2:00 p.m.-2:15 p.m. 2:15 p.m.-2:30 p.m. 2:30 p.m.-2:45 p.m. 3:00 p.m.-3:15 p.m. 3:30 p.m.-3:45 p.m. Treasurer's Office Update New Hope/Kids Hope Update Clerk's Office Update Superior Court Update Public Defense Update 3:45 p.m. — 4:00 p.m. Prosecuting Attorney's Office Update Page 3 of 6 Grant =Apri Commi 'oners Agenda Week21, 25 TUESDAY, APRIL 29, 2025 8:30 a.m. — 9:00 a.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. Approve Resolution and request to create a new fund (314 — Morgue Construction) for Coroner's Office, to be used until further notice. This fund is needed for tracking funds related to the construction of a new Morgue. 3. Approve request to transfer funds from Current Expense (001.000) to Due to Mutual of Omaha (504.006) in the amount of $10,374.78. CENTRAL SERVICES 4. Approve memorialization of comments and approval of extra work at the Grant County Fairgrounds. 5. Approve Fairgrounds Mowing Contract with KJ's Lawn -care and Maintenance. Term is five years with an approximate annual value of $47,000.00. This depends upon how many times the services are performed and could be slightly lower or higher. COMMISSIONER'S OFFICE 6. Approve Commissioner's Minutes for the week of April 7, 2025. 7. Approve funding request from Hands N Paws Animal Assistance for Grant County to pay the remaining amount of funds needed to provide a Spay and Neuter Clinic in June of 2025. Estimated amount of funds needed is $6,321.00. 8. Approve Proclamation recognizing May 4 through 10, 2025 as Municipal Clerk's Week in Grant County. 9. Approve one-year extension request from City of Ephrata on the Strategic Infrastructure Plan (SIP) No. 2024-03, Water Pipe Project. The new end date would be August 20, 2026. 10. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $34,443.95 for March 2025. Page 4 of 6 Grant County Commissioners Agenda Week of April 21, 2025 11. Approve reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $51,415.34 for March 2025 expenses. 12. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $12,309.33 for March 2025 Designated Crisis Response (DCR) services. 13. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) Grant in the amount of $14,520.24 for March 2025 Suicide Prevention Services. FAIRC;R(IIINr)q 14. Approve Headliner Contract for the 2025 Grant County Fair. PROSECUTING ATTORNEY"S OFFICE 15. Approve renewal contract for Westlaw for the Prosecuting Attorney's Office. Term is 38 months (36 minimum plus 2 month bridge term). Cost per month is $1,288.49 year one; $1,352.91 year two; $1,420.56 year three. PHRI IC WORKS 16. Approve request for a Public Hearing to declare surplus of Specific County Owned Assets and authorize the sale through public auction at www.publicsurplus.com and/or through www.govdeals.com. A summary of the items to be declared surplus is as follows: 2014 Ford P150 6xt cab 4A 0 2019 Chevrolet. S'lIve rad o 2 5,01, 2010 Dodgte Grand Caravan 2017 Ford Explorer Pursuit SUV 2013 Ram 1500 Double Cad lx4 2018 Dodge fi r- - 2017Ford Escape AWD 2020 Ford F150 ex cab 4A 2109 Ford F2 50 ex cab 44 17. Approve request for replacement of the Central Shop Vehicle Lift from VSG for $10,024.73. 18. Approve recommendation and award letter to Ironclad Company for Gutter Supplies in the amount of $2,205.00. 19. Approve recommendation and award letter to Ironclad Company for Broom Wafer Supplies in the amount of $27,234.00. 20. Approve Authorization to Call for Bids for Rock Rake Teeth 2025. Previous Call for Bids resulted in no bids delivered on time. Opening Bid date will be May 12, 2025 at 9:00 a.m. 21. Approve Authorization to Call for Bids for Mower Blades 2025. Previous Call for Bids resulted in no bids delivered on time. Opening Bid date will be May 12, 2025 at 9:00 a.m. Page 5 of 6 Grant County Commissioners Agenda Week of April 21, 2025 RENEW 22. Approve Real Estate Lease between Jose M. Rodriguez and Grant County dba Renew for office lease at 221 Government Rd., Mattawa. Term is May 1, 2025 through April 30, 2027. Amount is $2,000.00 per month. 23. Approve Out of State Travel Request for Crystal Cruz, Alfredo Aguilar and Christopher Kling to attend the CADCA Mid -Year Training Institute in Nashville, TN. Dates of travel are July 19 through 25, 2025. Estimated cost is $3,147.15 per person to be paid from Fund COQ 108.150 / G FS Quincy. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1027 to CDW-G for annual software renewals of: (188) Adobe Acrobat Pro for Enterprise; (16) Adobe Creative Cloud All Apps Pro; (4) Adobe Illustrator Pro for Enterprise; (3) Adobe inDesign for Enterprise; and (2) Adobe Photoshop Pro for Enterprise in the total amount of $40,724.42. This is a budgeted software maintenance expense from Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 9:00 a.m. —10:00 a.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session 11:00 a.m. —12:00 p.m. Budget & Finance AND Finance Committee Meeting Page 6 of 6 Grant County Commissioners Agenda Week of April 21, 2025 Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MON DAY, APRI L 28, 2025 • 2025 Public Safety and Recreation Coordination Meeting (C Carter) • Health District Picture (Commissioners) TUESDAY, APRIL 29, 2025 • County Morgue Pre-App Virtual Meeting (K Burgess) • Regional Data Center Summit Panel (R Jones) WEDN ESDAY, APRI L 30, 2025 • WCRG Board of Directors Meeting (C Carter) • DC/HR Responsibilities Review (K Burgess) • Grant County Compensation Study Consulting Kickoff Meeting (C Carter) TH U RSDAY, MAY 1, 2025 • Moses Lake Chamber Response Team Meeting (R Jones) • 2025 Greater Project Team April/May Check -In (Commissioners) • 2025 Economic Development Council (EDC) Annual Banquet (R Jones and C Carter) FRI DAY, MAY 2, 2025 • Canvassing Board — Certification of Election (R Jones) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.