HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: CEMAN ELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 05/15/2025
PHONE: 2931
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LLLTHATA
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❑Agreement / Contract
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❑WSLCB
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Commissioner's Minutes for the week of April 28, 2025.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
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ems.
DATE OF
ACTION-_—_,,, DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1: 1
D2:
D3:
4/23/24
WITHDRAWN:
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Meeting Minutes
Week of April 28, 2025 - May 4, 2025
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Jones and Burgess in attendance. Commissioner Carter attended at 8:39
a.m. via Zoom. Commissioner Carter logged out at 10:00 a.m. and re -joined via Zoom at
1:45 p.m.
8:30 a.m.-9:00 a.m. Central Services Update
Staff Present: Tom Gaines, Admin Director
The following Topics were presented and discussed during the
Central Services Update:
• Consent Agenda Items
• Ephrata Dentistry Building
• Juvenile Court and Youth Services -Move
• Fairgrounds Fence Project and others
• PUD/Jail Power
• Grays Harbor County Jail Tour
• Procurement Questionnaire
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job Applicant/ beginning at 8:39 a.m. to go until 8:45 a.m. In attendance were
Evaluation Commissioners Jones, Carter (via Zoom) and Burgess and Tom
Gaines. Commissioner Jones closed the session at 8:45 a.m.
9:00a.m.-9:15a.m. Development Services Update
Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire
Marshal
The following Topics were presented and discussed during the
Development Services Update:
• Decommissioning and Reclamation - Bonding Solar
Projects
9:15 a.m.-9:45 a.m. Commissioner's Office Update
Staff Present: Barbara Vasquez, Clerk of the Board; Anthony Garcia,
Veteran Services Officer
The following Topics were presented and discussed during the
Commissioner's Office Update:
• Pending Decisions Spreadsheet
• Review of Upcoming Public Hearings
• Review of This Week's Meetings
• Reminder: Health District Picture at Noon Today (No
CC)
• Washington Association of Commissioner/Council
Clerks Debrief (postponed)
• Commissioner's Office Staff Out of Office Dates
• Board of Equalization (BOE) Update (BV)
• EO/DH Lunch Agenda Review -OKto proceed
• Grant County Air &Smoke Event Closure Information
Event (5/5) - No BOCC to attend
• Sleep Center Planning Discussion -Mayor Swartz:
Cancel
• Veteran Services Update
o New Position
o Vietnam Veterans of America space
9:45 a.m. -10:00 a.m. Accounting Update
Staff Present: Mandy Kim, Chief Financial Officer
The following Topics were presented and discussed during the
Accounting Update:
• Tyler Tech Update
o "Go Live" dates still on time
• Employee Development Fund 105-State Auditor's
Office Opinion
• Capital Assets
• Insurance Fund
10:00 a.m. -10:15 a.m. Juvenile Court and Youth Services Update (Commissioner
Carter logged out at 10:00 a.m.)
Staff Present: Scott Olson, Juvenile Services Manager
Page 2 of 12
BOCC Minutes Week of April 28, 2025
The following Topics were presented and discussed during the
Juvenile Court and Youth Services Update:
• Move of Moses Lake Office
10:15a.m.-10:30a.m. Risk& Safety Coordinator Update
Staff Present: Blair Kok, Risk & Safety Coordinator
The following Topics were presented and discussed during the
Renew Update:
• New Claims &Updates - PW- Soap Lake gate broke
• Meetings - Finance - M Kim
• Acrisure London meeting with Shane
• ADA Review Museum with K Schmidt
• Renew Walk Through
10:30 a.m. - 10:45 a.m. Renew Update
Staff Present: Dell Anderson (via Zoom), Executive Director
The following Topics were presented and discussed during the
Renew Update:
• Carelon Behavioral Health -Grant for new positions
• Consent Agenda Items
10:45a.m.-11:00a.m. Assessor's Office Update
Staff Present: Melissa McKnight, Assessor
The following Topics were presented and discussed during the
Assessor's Office Update:
• Personnel- Job Openings
• Potential Litigation
• Appeals
11:00a.m.-11:15a.m. Auditor's Office Update
Staff Present: Michele Jaderlund, Auditor; Mandy Kim, Chief Financial
Officer
The following Topics were presented and discussed during the
Auditor's Office Update:
• Tyler Tech Update
Page 3 of 12
BOCC Minutes Week of April 28, 2025
Approved via • Adoption of the Annual County Inventory of Capitalized
Resolution 25-045-CC Assets in the total amount of $4,283,147.00. The
capital asset information for the Public Works
Department prepared by Jajaira Perez, PW Accountant,
in the amount of $69,912,892.00.
MOTION MADE BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES,
TO APPROVE THE RESOLUTION ADOPTING THE ANNUAL COUNTY INVENTORY OF
CAPITALIZED ASSETS. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE.
11:15a.m.-11:30a.m. Fairgrounds update
Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director
The following Topics were presented and discussed during the
Fairgrounds Update:
• WA H S ET
• Bleacher Project Construction
• Lighting Project
• Seasonal positions not beingfilled-Advocating for
$1/hr. increase.
• Vendor /Court
• Racetrack removal almost complete
11:30a.m.-12:00 p.m. Consent Agenda Review/Work Session
Staff Present: Barbara Vasquez, Clerk of the Board
The following topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
• Commissioner's Weekly Meeting Schedule
• Hands N Paws request for funding: Which fund?
Due to a technical error, a portion of this meeting was not recorded.
1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) (Cancelled)
1:45 p.m. - 2:00 p.m. Commissioner Work Session (Commissioner Carter re-
joined via Zoom at 1:45 p.m.)
The following Topics were presented and discussed during the
Commissioner Work Session:
• Pending Decisions Spreadsheet
• Commissioner District Updates
Page 4 of 12
BOCC Minutes Week of April 28, 2025
• Gorge Safety Meeting/ Roads (CC)
• Potato Hill Road ATV's
• ARFS vaccination clinic funding request
• Hands and Paws Spay and Neuter funding request
2:00 p.m. - 2:15 p.m. Treasurer's Office Update
Staff Present: Darryl Pheasant, Treasurer
The following Topics were presented and discussed during the
Treasurer's Office Update:
• 2-Investments Matured
• New System Now Working
• Merger/SaLes of Property
• Treasurer Legislative Update
2:15 p.m. - 2:30 p.m. New Hope/Kids Hope Update
Staff Present: Suzi Fode, Director
The following Topics were presented and discussed during the
New Hope/Kids Hope Update:
• WA State Budget -Passed in their favor
• DSHS New Insurance Contract Requirements
• New Police Chief in RitzviLLe
• Increase in forensic interviews
2:30 p.m. - 2:45 p.m. Clerk's Office Update
Staff Present: Kim Allen, County Clerk
The following Topics were presented and discussed during the
Clerk's Office Update:
• NACo Leadership Academy
• Komaki Student Exchange
3:00 p.m. - 3:15 p.m. Superior Court Update
Staff Present: Crystal Burns, Court Administrator
Page 5 of 12
BOCC Minutes Week of April 28, 2025
The following Topics were presented and discussed during the
Superior Court Update:
• House Bill 1174 passed re: Court Interpreters.
o Free Court Interpreter will now be required, no
reimbursement from the State.
3:30 p.m.-3:45 p.m. Public Defense Update
Staff Present: Brett Hill, Director
The following Topics were presented and discussed during the
Public Defense Update:
• Annual WA Defender meeting
• Caseload limits
3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update
Staff Present: Rebekah Kaylor, Chief CiviL Deputy Prosecuting Attorney
The following Topics were presented and discussed during the
ProsecutingAttorney's Office Update:
RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order
Litigation beginning at 3:48 p.m. to go until3:53 p.m. In attendance were
Commissioners Jones, Carter (via Zoom) and Burgess and
Rebekah Kaylor. Commissioner Jones closed the session at
3:53 p.m.
The Monday, ApriL 28, 2025 session was closed at3:54 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, April 29, 2025, at 8:30 a.m. with Commissioners
Jones, Carter (via Zoom) and Burgess in attendance.
COMMISSIONER'S MEETING
8:30 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-minute
Limit per person and a 15-minute total limit. No Public Comment was
provided.
Page 6 of 12
BOCC Minutes Week of April 28, 2025
C. Approval of Agenda
MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• Historical Society Letter re: County Bordering Property
• Noxious Weed Letter re: Kochia on County Property
E. Commissioner's Roundtable — Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable — Misc. Discussion:
• Hands and Paws /AnimaL Rescue funding— Discussion Next
Week
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on a
Listing, and made available to the Board. (in the amount of
$1292839580.32)
2. Approve Resolution No. 25-046-CC and request to create a new
fund (314 — Morgue Construction) for Coroner's Office, to be used
until further notice. This fund is needed for tracking funds related to
the construction of a new Morgue.
3. Approve request to transfer funds from Current Expense (001.000) to
Due to Mutual of Omaha (504.006) in the amount of $10,374.78.
CENTRAL SERVICES
4. Approve memorialization of comments and approval of extra work at
the Grant County Fairgrounds. Specifically, to hire NeppeL Electric for
wiring of the camera project in the amount of $14,915.37.
5. Approve Fairgrounds mowing contract with KJ's Lawn -care and
Maintenance. Term is five years with an approximate annual value of
$47,000.00. This depends upon how many times the services are
performed and could be slightly Lower or higher.
COMMISSIONER'S OFFICE
6. Approve Commissioner's Minutes from the week of April 7, 2025.
Page 7 of 12
BOCC Minutes Week of April 28,2025
7. Approve funding request from Hands N Paws Animal Assistance for
Grant County to pay the remaining amount of funds needed to provide
a Spay and Neuter Clinic in June of 2025. Estimated amount of funds
needed is $6,321.00. (Item Held to May 6, 2025 Consent)
8. Approve Proclamation recognizing May 4 through 10, 2025 as
Municipal Clerk's Week in Grant County.
9. Approve one-year extension request from City of Ephrata on the
Strategic Infrastructure Plan (SIP) No. 2024-03, Water Pipe Project. The
new end date would be August 20, 2026.
10. Approve reimbursement request from Hopesource on the
Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount
of $34,443.95 for March 2025.
11. Approve reimbursement request from City of Moses Lake on the
Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount
of $51,415.34 for March 2025 expenses.
12. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) in the amount of $12,309.33 for March 2025
Designated Crisis Response (DCR) services.
13. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) Grant in the amount of $14,520.24 for March
2025 Suicide Prevention Services.
FAIRGROUNDS
14. Approve Headliner Contract for the 2025 Grant County Fair.
PROSECUTING ATTORNEY'S OFFICE
15. Approve renewal contract for Westlaw for the Prosecuting Attorney's
Office. Term is 38 months (36 minimum plus 2 month bridge term).
Cost per month is $1,288.49 year one; $1,352.91 year two; $1,420.56
year three.
PUBLIC WORKS
16. Approve request for a Public Hearing to declare surplus of Specific
County Owned Assets and authorize the sale through public auction at
www.r)ubLicsur_DLus.com and/or through www.g.c���ea_ls c_o_m. (The
Public Hearing was scheduled for May 20, 2025 at3:00 p.m.)
17. Approve request for replacement of the Central Shop Vehicle Lift
from VSG for $10,024.73.
18. Approve recommendation and award letter to Ironclad Company for
Gutter Supplies in the amount of $2,205.00.
19. Approve recommendation and award letter to Ironclad Company for
Broom Wafer Supplies in the amount of $27,234.00.
20. Approve Authorization to Call for Bids for Rock Rake Teeth 2025.
Previous Call for Bids resulted in no bids delivered on time. Opening
Bid date will be May 12, 2025 at 9:00 a.m.
Page 8of12
BOCC Minutes Week of April 28, 2025
21. Approve Authorization to Call for Bids for Mower Blades 2025.
Previous Call for Bids resulted in no bids delivered on time. Opening
Bid date will be May 12, 2025 at 9:00 a.m.
RENEW
22. Approve Real Estate Lease between Jose M. Rodriguez and Grant
County dba Renew for office Lease at 221 Government Rd., Mattawa.
Term, is May 1, 2025 through April 30, 2027. Amount is $2,000.00 per
month.
23. Approve Out of State Travel Request for Crystal Cruz, Alfredo Aguilar
and Christopher Kling to attend the CADCA Mid -Year Training Institute
in Nashville, TN. Dates of travel are July 19 through 25, 2025.
Estimated cost is $3,147.15 per person to be paid from Fund COQ
108.150 / GFS Quincy.
TECHNOLOGY SERVICES
24. Approve Purchase Order No. 1027 to CDW-G for annual software
renewals of: (188) Adobe Acrobat Pro for Enterprise; (16) Adobe
Creative Cloud ALL Apps Pro; (4) Adobe Illustrator Pro for Enterprise; (3)
Adobe inDesign for Enterprise; and (2) Adobe Photoshop Pro for
Enterprise in the total amount of $40,724.42. This is a budgeted
software maintenance expense from Fund 501.179.
MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO
APPROVE CONSENT AGENDA ITEMS 1 THROUGH 24, HOLDING ITEM 7. MOTION
PASSED UNANIMOUSLY.
G. Board Discussion/Decision Items
• None
I. Adjournment
The Commissioner's Meeting adjourned at 8:50 a.m.
9:00 a.m. - 10:00 a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook, Director and Gina Saldana,
Assistant Director, and Dan Seitz
The following topics were presented and discussed during the
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Position Management
Page 9 of 12
BOCC Minutes Week of April 28, 2025
o Renew- Controller (Approved): Personnel
Action Request (PAR) for Reyna Gonzales,
Renew.
o Development Services - Building Official
(Approved): Personnel Action Request (PAR)
for Neil Jerome Bessett, Development
Services.
o Prosecuting Attorney/Public Defense Wage
Restructure (Approved)
• Volunteer/Interns -email costs (Approved)
• Fairgrounds Seasonal wage increase request- Hold
• LocaLGov University
RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order
Job beginning at 9:01 a.m. to go until 9:11 a.m. In attendance were
Applicant/Evaluation Commissioners Jones, Carter and Burgess, Decorah
Anderson -Cook, Gina SaLdana and Dan Seitz. The session
continued until 9:21 a.m. and again until 9:31 a.m.
Commissioner Jones closed the session at 9:31 a.m.
RCW 42.30.11 0(l)(g) Commissioner Jones called an Executive Session to order
Job beginning at 9:34 a.m. to go until 9:44 a.m. In attendance were
Applicant/Evaluation Commissioners Jones, Carter and Burgess., Decorah
Anderson -Cook, Gina SaLdana. Commissioner Jones closed
the session at 9:44 a.m.
10:00a.m.-110:15a.m. Facilities and Maintenance Update (Commissioner Burgess
was not in attendance)
Staff Present: Kevin Schmidt, Facilities & Maintenance
The following Topics were presented and discussed during the
Facilities and Maintenance Update:
• Juvenile Court and Youth Services -move to Wheeler
Road
• Architectural RFP
• Public Works Site Supervisor
• Sheriff's Office Site Supervisor
10:15a.m.-10:30a.m. Technology Services Update (Commissioner Burgess was
not in attendance)
Staff Present: Joe Carter and Keith Conley, Technology Services
The following Topics were presented and discussed during the
Technology Services Update:
• Gorge Substation Deployment
Page 10 of 12
BOCC Minutes Week of April 28, 2025
• Fairgrounds Cameras
• Email &Web Statistics
• Help Desk Statistics
• Kudos to S Sukhovetskiy and S Sampson
• Public Works Training Room
• MaiLroom - Laserfiche Training
10:45a.m.-11:00a.m. Commissioner Work Session
The following Topics were presented and discussed during the
Commissioner Work Session:
• South Grant County Chamber of Commerce -Request
to Join (Approved)
• Morgue Pre-App Virtual meeting
11:00am. -12:00p.m. Budget& Finance AND Finance Committee Meeting
Staff Present: Mandy Kim, Accounting; Michele Jaderlund, Auditor; Carrie
Heston and Darryl Pheasant, Treasurer's Office
The following topics were presented and discussed during the
Budget & Finance Update:
• Investments
• Approval of Finance Committee Minutes (FEB/MAR)
• L&J Funds and Hotel/Motel Tax
• REET
• Check Reader Process
• Monthly Commissioners Packet passed out
• Fund 105 Discussion
• Homeless Housing/ Affordable Housing Funds
MISCELLANEOUS ITEM
• Approved Emergency Accounts Payable Batch in the amount of $1,325.00 for
Renew.
The Tuesday, April 29, 2025 session was closed at 12:00 p.m.
Page 11 of 12
BOCC Minutes Week of April 28, 2025
MICELLANEOUS ITEM (4/30/25)
• The Chair approved and signed the Easement and Right of Way Electronic
Distribution Line(s) and Communication Facilities from Grant County, Washington
to the Public Utility District No. 2 of Grant County, Washington.
MISCELLANEOUS ITEM (5/1/25)
• The Chair signed the Colleen Frerks (Duggan Short Plat) File # P 25-0002
(preliminary P 24-0260) Final Plat Submission and Review.
Meeting Minutes for the week of April 28, 2025 were approved this 2Q day of
2025.
BOARD OF COUNTY COMMISSIONERS
Attest:
12v Barbara J. Vasquez, CIVIC
Clerk of the Board
Grant County, Wa ington
R Jon hair
Cindy Carter, Vice -Chair
Kevin Burge , Member
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BOCC Minutes Week of April 28, 2025