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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ®NO SATE: 05/15/2025 PHONE:2931 aids ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders El Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances []Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of April 21, 2025 MULL a VIHHnt:IHI MOouEM-sT MQrM n If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: C. -0 DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 WITHDRAWN: p11 COV Grant Count Y � Board of Commissioners i QRA Ur SU: F7 Meeting Minutes �' 1h'Aari1�� Week of April 21, 2025 - April 27, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. Commissioner Burgess left at 10:30 a.m. and was excused for the rest of the day. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Admin Director The following Topics were presented and discussed during the Central Services Update: • Consent Agenda Items • Laserfiche Conference • GCCM Status -Coroner's Office • Samaritan Hospital Board Meeting • Family Dentistry Building Update • Fairgrounds Capital Projects • District Court Safety Grant • Meetings this week • High Performance Leadership Course -New Session RCW 42.30.110(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 8:43 a.m. to go until 8:53 a.m. In attendance were Acquisition Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 8:53 a.m. 9:00 a.m. - 9:15 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire Marshal The following Topics were presented and discussed during the Development Services Update: • Wind Energy Conversion System (WECS) Ordinance • Permitting Conference last week • Bond Financing Timeline/Deferment 9:15 a.m. - 9:45 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell, Deputy Clerk; Mike Spertine and Emmalie Eckhart, Public Records Officers The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • BOCC appointments of members to boards/committees • Review of Upcoming Public Hearings • Review of This Week's Meetings • Washington Grow Interview (5/7 at 1 pm) • EO/DH Quarterly Luncheon (5/5) Topic for agenda Washington Association of Commissioner/Council Clerks Conference • Laserfiche Empower Conference Debrief • Health District Photo - 4/28 at noon • Fairgrounds Romeo Contract - PAO Update • Public Records Update o Virtual Conferences o Records Requests - Body Camera Footage 9:45 a.m. - 10: 00 a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • Commissioner Budget Reports -to be reviewed • Stop Loss Insurance • Capital Assets Form Completed • Small &Attractive Item Inventory • Tyler Tech Meetings/Update • State Auditor's Office Opinion about Transfers • Mutual of Omaha - Responses 10:00 a.m. -10:15 a.m. Juvenile Court and Youth Services Update Staff Present: SuhaiL PaLacios, Director Page 2 of 13 BOCC Minutes Week of April 21, 2025 The foLlowingTopics were presented and discussed during the Juvenile Court and Youth Services Update: • Email regarding RCW 13.40.192, House Bill 5974 RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:03 a.m. to go until 10:08 a.m. In attendance Matters were Commissioners Jones, Carter and Burgess and Suhail Palacios. Commissioner Jones closed the session at 10:08 a.m. 10:30 a.m. -10:45 a.m. Renew Update (Commissioner Burgess left for the day at 10:30 a.m.) Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Staff Moves o Coordination with TS and Maintenance o Purpose of the move • Eleos Implementation o Augmented Intelligence transcription • Staff Active Attack Training by Deputy LaGrave o Futu re Tra i n i ngs 10:45 a.m. -11:00 a.m. Assessor's Office Update (Cancelled) 11:00 a.m. -11:15 a.m. Auditor's Office Update (Cancelled) 11:15 a.m. -11:30 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Offer toOutside SeasonalCandidate • Legallssues • Romeo Contract Discussion • Event/Headliner Contracts • Vendor Applications due date • Lion's Club Meeting - R Jones • Insurance Limits for Damage • Fairgrounds Events - Upcoming/Past Page 3 of 13 BOCC Minutes Week of April 21, 2025 11:30a.m.-11:45a.m. Risk& Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • New Claims • Meetings - LexipoL Renew o Policy Updates • Update -Accident Investigation Report • Renew Active Attack Training 1:00 P.M. - 1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook and Gina Saldana, and Dan Seitz, Human Resources; Jim Anderson -Cook, Development Services; Mandy Kim and FeLycite Guerrero, Accounting; Kevin McCrae, Prosecuting Attorney The following Topics were presented and discussed during the PMRT Meeting: • Development Services- Building Off iciaL position • Restructure of Attorney Wage Scale Presentation 1:45 p.m. - 2:00 p.m. Commissioner Work Session Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet o Capital Asset Inventory -Waiting on TS • Commissioner District Updates • EO/DH Luncheon Topics • NACo Leadership 2:00 p.m. - 2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Electronic Deposit of Checks Page 4 of 13 BOCC Minutes Week of April 21, 2025 • Office Hours for Tax Payments • Investments Call • Interest Rates Pricing • Revenue Production from Sales Tax -Tariffs • Revenue Sources for Round -About • Clark County Assessor's Office -TIF • Quincy Metropolitan Park-Voted/Non-Voted Levy • Tax Statements • Assessor's Office - Mobile Home Deputy position 2:15 p.m. - 2:30 p.m. New Hope/Kids Hope Update Staff Present: Suzi Fode, Director The following Topics were presented and discussed during the New Hope/Kids Hope Update: • National Re -accreditation visit scheduled on site for October 16, 2025 • 1897 people served in 2024 (7.5% increase from 2023) • 2025 YTD: 689 • Caseload Review • Moses Lake Sleep Center 2:30 p.m. - 2:45 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Resignation in the office • Trespass • NACO Professional Development 3:00 p.m. - 3:15 p.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Zoom Hacker/Security Incident • District Court -Zoom Transition • Trials/Court Hearings • Court Workload -Judges and Bailiff Page 5 of 13 BOCC Minutes Week of April 21, 2025 3:15 p.m. - 3:30 p.m. Staff Present: 3:30 p.m. - 3:45 p.m. 3:45 p.m. - 4:00 p.m. Staff Present: 4:00 p.m. - 4:30 p.m. Staff Present: RCW 42.30.110(1)(b) Real Estate Acquisition District Court Update Desiree Ochocinski, Administrator; Judge Brian Gwinn The following Topics were presented and discussed during the District Court Update: • Courthouse Security Grant Public Defense Update (Cancelled) Prosecuting Attorney's Office Update Kevin McCrae, Prosecuting Attorney; Barbara Duerbeck; Jim McKiernan, Fairgrounds The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Romeo Entertainment- Fairgrounds Contract Moses Lake City Manager Introduction Rob Karlinsey, City Manager; Dustin Swartz, Moses Lake Mayor The following Topics were presented and discussed during the Moses Lake City Manager Introduction: • Past Experiences • Manager Goals- City Council Direction o Water, Public Safety, Budget • City Council Discussions • Morgue/Coroner's Office • Homeless Housing Task Force Meeting (4/24) o Homeless Aid in Moses Lake/Grant County • ARPA Funding -Desert Church, Fund Distribution • Commissioner Districts/Introduction Commissioner Jones called an Executive Session to order beginning at 4:18 p.m. to go until 4:28 p.m. In attendance were Commissioners Jones and Carter, Rob Karlinsey and Dustin Swartz. The session continued until 4:33 p.m. Commissioner Jones closed the session at 4:33 p.m. Page 6 of 13 BOCC Minutes Week of April 21, 2025 MISCELLANEOUS ITEM • The Commissioners signed and approved the Public Works Payroll Salary Fund for their April 18, 2025 payroll. The Monday, April 21, 2025 session was closed at 5:01 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, April 22, 2025, at 8:30 a.m. with Commissioner Burgess in attendance. Commissioner Carter attended via Zoom. Commissioner Jones was out and excused. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Mane[[, Deputy Clerk; Andy Booth and John Brissey, Public Works The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • EO/DH Quarterly Luncheon Date -5/12 • Renew Strategic Plan Update - Rescheduled to 5/12 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Deputy Director The following topics were presented and discussed during the Public Works Update: • PW Accomplishment Updates o Solid Waste disposal, road work, callouts, bridge crew work, street sweeping • Landfill Closure - High Winds • Westshore Drive Construction Project • Litter Crew Hires • Consent Item Review • Royal City Short Plat Applicant • Construction letter received - Name Change 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Page 7 of 13 BOCC Minutes Week of April 21, 2025 Staff Present: Chief Deputy Phillip Coates and Chief Deputy Beau Lamens The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Search Warrants • RFP for Jail Medical Services - working with Risk & Safety Coordinator o Nursing Staff needs f o*r jaiL • Request for Opioid Settlements Fund Use • Investigation -Domestic Violence/Narcotics/Health Risk Lab/Explosives o Department of Ecology assistance • Staffing Update • Video Court Monitor • New practices/technology for moving to new jail • Social Media Updates 10:00a.m.-10:15a.m. Facilities and Maintenance Update Staff Present: Tom Gaines, Admin Director of Central Services; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Facilities and Maintenance Update: • Bid for ADA Work at the Fairgrounds posted • Inspection for the Fairgrounds bleachers • District Court Grant - Contact Person • Security Incident overnight • Report to City of Ephrata • Security measures • Public Works Air Compressors o Equipment ownership • QR Codes on items for Work Orders • Staffing Update • Interviews for open Public Works position • Site Supervisor Position • Flooring at Renew Building o Renew Commendation for Maintenance Team • Youth Services Moses Lake office move o RFQ for Engineering and Architectural Services • Grant County Museum o Risk & Safety Coordinator meeting about ADA Access, road sign installation • Outside County Input/Feedback Page 8 of 13 BOCC Minutes Week of April 21, 2025 10:15a.m.-10:30a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Technology Services Update: • Fairgrounds Camera Project Update o Security Update - Lighting/Cameras in response to Fair Incident • CJIS Training Certifications for TS Employee • Phone System Upgrade -Cisco Call Management System • PDA Training for Cybersecurity • Cybersecurity Statistics • Laserfiche Conference Debrief/KeyTakeaways o Laserfiche 12 Upgrades o Digital Born Documents and Digital Signatures • CivicPLus Website Redesign Kickoff • Moses Lake Meeting • Gray's Harbor Commissioner Jail Tour 10:45 a.m. -11:00 a.m. Commissioner Work Session (Cancelled) 11:00a.m.-12:00p.m. Renew Strategic Plan Update (Cancelled) 1:00 P.M. - 1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics onLy. There was no Public Comment provided. • Position Management • Compensation Study • EmaiLs for all employees/volunteers • NeoGov - Onboarding begun • BBCC Job Fair • Time and Attendance Page 9 of 13 BOCC Minutes Week of April 21, 2025 RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order Job Applicant/ beginning at 1:02 p.m. to go until 1:12 p.m. In attendance were Evaluation Commissioners Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Dan Seitz. The session continued until 1:22 p.m. and continued again until 1:45 p.m. Commissioner Carter closed the session at 1:45 p.m. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. No Public Comment was provided. C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • REET Funds • Legislature did not pass the 1-3% tax F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and, placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $8839719.04) COMMISSIONER'S OFFICE 2. Approve Letter of Support for the Port of Mattawa funding request for Steven Street Upgrade Project in Mattawa. Page 10 of 13 BOCC Minutes Week of April 21, 2025 3. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Patriot Church of Spokane Valley in the amount of $44,000.00. Term is March 3, 2021 — September 30, 2026. This replaces Jacob's Well/House of Hope Agreement. 4. Approved Reimbursement Request from McKay Healthcare & Rehabilitation Center on the Strategic Infrastructure Program (SIP) 2024-05, Phase 1 Master Planning, in the amount of $4,160.00. 5. Approve Reimbursement Request from Renew on the Community Development Block Grant (CDBG) CV2 #20-6221 C-1 11 in the amount of $11,918.04 for February 2025 expenses. 6. Approve Reimbursement Request from Renew on the American Rescue Plan Act (ARPA) in the amount of $4,494.39 for Designated Crisis Response (DCR) services in January 2025. 7. Approve Recommendation of Appointment for Mosquito Control District #1. (Amber McCoy was appointed fora 2-year term beginning April 22, 2025, expiring April 21, 2027.) 8. Approved Consulting Contract between ConnectionsWA, LLC and Grant/Douglas/Chelan and Okanogan Counties for Sequential Intercept Model (SIM) Mapping for the North Central region. FACILITIES & MAINTENANCE 9. Approve Contract with Eastside Asphalt, Inc. for the Wheeler Road Asphalt Project (FM2501) in the amount of $244,125.00. FAIRGROUNDS 10. Approve Resolution 25-044-CC and Request to Surplus scrap steel (old bent panels, post, old wheel Lines, old hand Lines, etc.) and auction it on the govdeaLs.com website. They estimate the value under $2,500 so no public hearing is necessary. JUVENILE COURT& YOUTH SERVICES 11. Approve Request for Juvenile Court to sign a Memorandum of Understanding (MOU) with New Hope to support a muLti-discipLinary team (MDT) approach to benefit child victims. PUBLIC WORKS 12. Approve Recommendation to Award the Stratford Road Phase 3, Reconstruction Project to Shamrock Construction, in the amount of $1,372,000.00. RENEW 13. Approve Request to add the total funds for FY26 Opioid Settlement funds to the CareLon Behavioral Health Contract. New total will be $1,482,467.72 over a 5-year period. 14. Approval Request for State of Washington Developmental Disabilities (DDA) Residential Support Programs Cost Report. Page 11 of 13 BOCC Minutes Week of April 21, 2025 SHERIFF'S OFFICE 15. Approve Request for Sheriff's Office to sign a Gallup Agreement on behalf of the county. Term begins March 26, 2025 for 3 years. 16. Approve Request to Surplus a 1993 Almar Patrol/Rescue Boat (Asset ID 100784) and King Boat Trailer (Asset ID 100174. Total value is $10,000.00 and will be auctioned at Yarbro Auctioneers in May. If approved, a public hearing will be scheduled. (The Public Hearing was scheduled for May 13, 2025 at 4:15 p.m.) 17. Approve Request to Surplus a 2009 Thunder Jet Boat (Asset ID 102889) and Tickler Boat Trailer (Asset ID 100174. Total value is $36,000.00 and will be auctioned at Yarbro Auctioneers in May. If approved, a public hearing will be scheduled. (The Public Hearing was scheduled for May 139 2025 at 4:15 p.m.) TECHNOLOGY SERVICES 18. Approve Purchase Order No. 1025 to Lexipol LLC for purchase of Annual Corrections Policy Manual and Daily Training Bulletins for the Sheriff's Office. Term is 6/1 /25-5/31 /26 for the amount of $10,839.11. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE CONSENT AGENDA ITEMS 1 THROUGH 18. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:20 p.m. 3:00 p.m. - 4:00 p.m. Tyler EERP Implementation Stakeholder Meeting Staff Present: See sign in sheet The following Topics were presented and discussed during the Tyler EERP Implementation Stakeholder Meeting: • Time and Attendance • Physical Timeclock/App/URL • Exempt Employees will be clocking in also • Q&A Page 12 of 13 BOCC Minutes Week of April 21, 2025 4:00 p.m. - 4:30 p.m. Grant County Animal Rescue Discussion Staff Present: Bonnie & Dave Helvey, ARFS; Sara Thompson -Tweedy, Animal Outreach; Jessica Kiehn, Quincy Animal Shelter Manager; Representatives from other Animal Rescue Organizations The following Topics were presented and discussed during the Grant County Animal Rescue Discussion: • Assistance of Animal Shelters in Grant County o Financial Aid for Immunization Clinics • Blue Mountain in Walla -Walla • Greater Good Charities • "Big Fix" Event Funding o Spay/Neuter Education • Request for Funds -To be submitted to Consent o Budget Call Sept/Nov for 2026 Funding • Request for Ordinances and Policies for animal safety and control • Other means of funding for Animal Shelters The Tuesday, April 22, 2025 session was closed at 4:51 p.m. 4� Meeting Minutes for the week of April 21, 2025 were approved this day of , 2025. � �0UIVrrcp %•,, • � co • . SEA • Cn cok... ........... y/NGTON Attest: /af' Barbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Was ton Ro Uqe�.Zh a i r Cindy Carter, Vice -Chair Kevin Burge ember Page 13 of 13 BOCC Minutes Week of April 21, 2025