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Home My WebLink AboutMinutes - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO DATE: O5I1 S/ZOZ5 PHONE: 2931 • •� I rilTIM ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders El Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes []Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB AMENDED Commissioner's Minutes for the week of April 14, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION: DEFERRED OR CONTINUED TO. APPROVE: DENIED ABSTAIN D1: D2: f D3: WITHDRAWN: 4/23/24 coUh Grant Count Y Board of Commissioners AMENDED Meeting Minutes Correction made on page 12 Week of April 14, 2025 -April 20, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 9:00 a.m.-9:15 a.m. Development Services Update Staff Present: Nathan Poplawski, Fire Marshall The following Topics were presented and discussed during the Development Services Update: • Director - Out of Office • Licensing Module 9:15 a.m. - 9:45 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • EO/DH Quarterly Luncheon (5/5) -Topics for Agenda o Added to 4/21 Update • Washington Grow Interview- 5/7/25 at 1:00 p.m. o Added to 4/21 Update • Homeless Housing Task Force (HHTF) DRAFT Press Release -Lived Homeless Experience -Approved 9:45 a.m. -10:00 a.m. Accounting Update Staff Present: Erynn O'Donnel, Accounting The following Topics were presented and discussed during the Accounting Update: • Tyler Tech on site last week • Implementation schedule still on track 10:00 a.m. -10:15 a.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Administrator The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Leave Slip Adjustment RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:01 a.m. to go until 10:11 a.m. In attendance Matters were Commissioners Jones, Carter and Burgess, and Suhail Palacios. Commissioner Jones closed the session at 10:11 a.m. 10:30 a.m. -10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Quest for Excellence Conference • Rescheduled Active Attack (Spring 2026) • Graduated from the Malcolm Baldrich Fellowship (Capstone Project) • Consent Agenda Items 10:45 a.m. -11:00 a.m. Assessor's Office Update (Cancelled) 11:00 a.m. -11:15 a.m. Auditor's Office Update (Cancelled) 11:15 a.m. -11:30 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Tort Claim • Rodeo Direction/Projects Page 2of12 BOCC Minutes Week of April 14, 2025 • Romeo Contract • Outdoor Seasonal Position • Weekend "Barrel Days" Horse Event Last weekend 11:30a.m.-11:45a.m. Risk& Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • New Claims • Meetings - Lexipol • Update on Grant County Accident Prevention Program o Grant County Safety and Risk Management Policies and Procedures Manual and Accident Prevention Program 11:45 a.m. - 12:00 p.m. Fire Marshal Update (Cancelled) 1:00 P.M. - 1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina SaIdana, Dan Seitz, Human Resources; Kevin Schmidt, Maintenance; Tom Gaines, Central Services; Mandy Kim and FeLycite Guerrero, Accounting The following Topics were presented and discussed during the Position Management Review Team Meeting: • Site Supervisor- Sheriff's Facilities 1:45 p.m. - 2:00 p.m. Commissioner Work Session The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet • Commissioner District Updates • Mattawa Letter of Support • Sheriff's Office Work Release Facility 2:00 p.m. - 2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer Page 3 of 12 BOCC Minutes Week of April 14, 2025 The following Topics were presented and discussed during the Treasurer's Office Update: • Schedule Six Completed • US Bank -Check Payments • School District/State Auditor's Office Concerns on Investments • REET Transactions • Online vs Physical Auction 2:15 p.m.-2:30 p.m. New Hope/Kids Hope Update Staff Present: Suzi Fode, Director The following Topics were presented and discussed during the New Hope/Kids Hope Update: • Accreditation • Tyler Tech roll -out • Policies Updates 2:30 p.m. - 2:45 p.m. Clerk's Office Update (Commissioner Burgess left for the day) Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Future Policy Update • Passports 3:00 p.m. - 3:15 p.m. Superior Court Update (Cancelled) 3:15 p.m. - 3:30 p.m. District Court Update Staff Present: Desiree Ochocinski,Administrator; Judge Brian Gwinn The following Topics were presented and discussed during the District Court Update: • Human Resources meeting re: Union 3:30 p.m.-3:45 p.m. Public Defense Update Staff Present: Brett Hill, Director Page 4 of 12 BOCC Minutes Week of April 14, 2025 The following Topics were presented and discussed during the Public Defense Update: • Budget- Expert Expenses 3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae, Prosecuting Attorney; Leslie Nellermoe, Nossaman LLP (via Zoom); Rebekah Kaylor, Chief Deputy Prosecuting Attorney (via Zoom); and Andy Booth, Public Works Director The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:46 p.m. to go until 3:58 p.m. In attendance were Commissioners Jones, Carter, Kevin McCrae, Rebekah Kaylor, 4:00 p.m. - 4:30 p.m. Staff Present: MISCELLANEOUS ITEMS Andy Booth, and Leslie Nellermoe. Commissioner Jones closed the session at 3:58 p.m. Opioid Abatement Funds Discussion Kevin McCrae, Prosecuting Attorney; Dell Anderson, Executive Director of Renew The following Topics were presented and discussed during the Opioid Abatement Funds Discussion: • Funding Received to date: $1,482,467-72 • Carelon request- expend over 5 year period • The Commissioners approved an Emergency Check Request from New Hope in the amount of $1,539.00. The Monday, April 14, 2025 session was closed at 4:08 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, April 15, 2025, at 8:15 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter arrived at8:37a.m. Page 5 of 12 BOCC Minutes Week of April 14, 2025 8:15 a.m. - 8:30 a.m. Staff Present: 8:30 a.m. - 9:00 a.m. Legislative Update Zak Kennedy, Potts & Associates The following Topics were presented and discussed during the Legislative Update: • Session coming to an end • Firearms bill • Affordable housing Consent Agenda Review/Work Session Staff Present: Decorah Anderson -Cook, Human Resources; Andy Booth and John Brissey, Public Works; Tom Gaines, Central Services. The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Youth Exchange Program 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director' Katherine Bren, Engineer; Darryl Pheasant, Treasurer. The following topics were presented and discussed during the Public Works Update: • PW Accomplishment Updates • Consent Items o Resolution to Amend Resolution 20-001-CC • Upcoming Hearings o 5/6/25 - 3:00 p.m. -Vacate portion of Thomas Short Plat AFN • County Road Improvement District o Trail Permit 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Undersheriff Gary Mansford and Chief Deputy Phil Coates The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Work Release Facility / Behavioral Health Facility Page 6 of 12 BOCC Minutes Week of April 14, 2025 • Video Court Installed • PMRT Request- Canine Program • Chief for a Day -June 12 10:00a.m.-10:15a.m. Facilities and Maintenance Update Staff Present: Tom Gaines, Admin Director of Central Services; Kevin Schmidt, Facilities & Maintenance; Joe Carter and John Martin, Technology Services The following Topics were presented and discussed during the Facilities and Maintenance Update: • ArdeL Building Fire Alarm System • Wheeler Road Asphalt project • Public Works Site Supervisor Position • Chillers will begin to boot up • Museum/Church Property -sale 10:15a.m.-10:30a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services; Joe Carter John Martin, Technology Services The following Topics were presented and discussed during the Technology Services Update: • Digital/Judicial Platform • Zoom Bombers • Fairgrounds Camera Installation • Mailroom Position/ Technology Services • Records Retention Email Purge • Barracuda Email System working 10:30a.m.-11:00a.m. Commissioner Work Session Staff Present: Emmalie Eckhart, Public Records; Tom Gaines, Central Services; Decorah Anderson -Cook and Gina SaIdana, Human Resources; Mandy Kim, Accounting; Josh Keyser, Mailroom The following Topics were presented and discussed during the Commissioner Work Session: • Mailroom Position Full -Time: Budget Extension from Fund 105 to BOCC Budget. Page 7 of 12 BOCC Minutes Week of April 14, 2025 1:00 P.M. - 1:55 p.m. Staff Present: RCW 42.30.140(4)(a) Negotiations Human Resources Update (Commissioner Carter attended at 1: 02 p. m.) Decorah Anderson -Cook, Director and Gina Saldana The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Position Management -Sheriff's Jail Site Supervisor position: Approved • Budget, Finance, Compensation • Recruitment • Benefits- HUB presentations • Memorandum of Agreement FLSA Status for Represented Exempt and Non -Exempt Employees of Renew. Approved • Policy Work Group / Lexipol; County Administrator comparabLes; Wellness HUB; District Court Personnel Files (GR29) Commissioner Jones called an Executive Session to order beginning at 1:03 p.m. to go until 1:13 p.m. In attendance were Commissioners Jones, Carter, and Burgess, Decorah Anderson -Cook and Gina SaLdana. Commissioner Jones closed the session at 1: 13 p.m. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • No Public Comment C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 8 of 12 BOCC Minutes Week of April 14, 2025 D. Board Correspondence • Port of Moses Lake -Gunpo City Email: Commissioner Carter to reach out to Port • Animal Outreach Building E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • City of Moses Lake pre -application meeting • Highway 17 pull-outs (Franklin Co) F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $177,098.52 and $1,704,360.91) CENTRAL SERVICES 2. Approve contract with TYCO Industrial for the site work preparation for the new bleacher project CSD2501 fg in the4 amount of $46,201.40. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes for the week of March 17, 2025. 4. Approve Commissioner's Minutes for the week of March 24, 2025. 5. Approve Commissioner's Minutes for the week of March 31, 2025. 6. Approve Agreement for Paper of Record for Legal Notices and other Publication Services with the Columbia Basin Herald for $5.60 per column inch. Term is July 1, 2025 through June 30, 2025. 7. Approve Letter of Support for Funding for the LE 22.1 Surface Water Irrigation Project in Senate Capital Budget Bill (SB 5195). 8. Approve Recommendation of Appointment for the Veterans Advisory Board. (Appointed Robert Grutko for a 4-year term from April 15, 2025 - April 14, 2029) 9. Approve Recommendation of Appointment for the Health and Wellness Committee. (Appointed Hunter Shay as the alternate, non- voting member of the Assessor's Office) 10. Approve Recommendation of Appointment for the Health and Wellness Committee. (Appointed Barbara Vasquez as the primary voting member of the Commissioner's Office) Page 9 of 12 B®CC Minutes Week of April 14, 2025 11. Approve Recommendation of Appointment for the Health and Wellness Committee. (Appointed Caitlin Manell as the alternate non -voting member of the Commissioner's Office) 12. Approve Request for an Extension from Warden Port District 8 on the Strategic Infrastructure Program No. 2021-04 Phase 2 Road &Rail Infrastructure Expansion to May 18, 2026. Current end date is May 18, 2025. 13. Approve reimbursement request from New Hope on the consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $18,914.94 for March 2025 services. 14. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $26,757.33 for the month of March 2025. 15. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $13,326.07 for Suicide Prevention Services and $10,336.93 for Designated Crisis Responder Services (DCR), for a total of $23,663.00 for February 2025. DEVELOPMENT SERVICES 16. Approve request from Tommer Construction to assign unique name to a private road at the junction of Highway 28 W and Highway 283 N. (Approved the name Naylor Industrial Way NW) HUMAN RESOURCES 17. Approve contract between Grant County and Compensation Connections, LLC, regarding wage compensation, totaling $230,400.00. PUBLIC DEFENSE 18. Approve Professional Services Agreement for Indigent Defense in Superior Court. Attorney Marjorie Alumbaugh to handle conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract is through December 31, 2026. 19. Approve Professional Services Agreement for Indigent Defense in Superior Court. Attorney Jason Wargin to handle conflict at an hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B&C Felonies. Contract is through December 31, 2026. PUBLIC WORKS 20. Approve Resolution No. 25-043-CC to Amend Resolution 20-001-CC and add work to CRP 20-05. RENEW 21. Approve request for Dell Anderson, Director, to DocuSign two agreements with Enterprise Fleet Management. The service fee has decreased; agreements reflect the lower fee. Page 10 of 12 BOCC Minutes Week of April 14, 2025 22. Approve contract between Grant County dba Renew and Campbell and Company Service Corporation for project Grant County RM-2504 Sheet Metal and Filters at 840 E Plum St., Moses Lake, WA. Total cost is $17, 528.28. 23. Approve Out of State Travel Request for Velma de La Rosa, Angela Clay and Corina Camacho-Jimenez to attend EMDR 5-day intensive training in Albuquerque, NM. Dates of travel are June 22 through 28, 2025. Estimated cost is $3,366.00 each, to be paid from Fund 108.150. SHERIFF'S OFFICE 24. Approve Out of State Travel Request for Sergeant Justin Grubb to attend the National Association of Field Training Officers Conference in Indianapolis, IN. Dates of travel are June 3 through 7, 2025. Estimated cost is $2,600.00 to be paid from Fund 001.115 VETERAN SERVICES 25. Approve updated Veteran Assistance Fund Policy for 2025. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE CONSENT AGENDA ITEMS 1 THROUGH 25. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:20 p.m. 3:00 p.m. - 3:30 p.m. WCRG Insurance Update Staff Present: Shane Heston, Acrisure; Blair Kok, Safety Coordinator The following Topics were presented and discussed during the Mailroom Update: • Claims Update MISCELLANEOUS ITEM • The Commissioners approved an Emergency Check Request from Renew in the amount of $1,125.00. The Tuesday, April 15, 2025 session was closed at 3:17 p.m. Page 11 of 12 BOCC Minutes Week of April 14,2025 MISCELLANEOUS ITEMS 0 The Chair signed the Mark Hirz & Deanna Hirz (Hirt Farm Unit 82 Short Plat) File # P23-0019 (preliminary P 22-0279) Final Plat Submission and Review. e The Chair signed the Itda Portitto and Hetiodoro Cardenas (Portillo Short Plat) File # P 24-0384 (preliminary P 22-0394) Final Plat Submission and Review Meeting Minutes for the week of Aprit 14, 2025 were approved this. day of 10�1 12025. Attest: Barbara J. Vasquez, CMc Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Rob one fir Cindy Carter, Vice -Chair Kevin Burgess, Mlember Page 12 of 12 BOCC Minutes Week of April 14, 2025