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Home My WebLink AboutAgenda - BOCCN'C CpV GRANT COUNTY ^�. BOARD OF COMMISSIONERS �; Draft Meeting Agenda Week of April 7 2025 — April 13 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/95605208617?pwd=E1GpPbRbuiuwYc mZuvmioycRaiplyL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting I D: 956 0520 8617 Password: 26229323 International Numbers:,https://grantcountywa.zoom.us/u/aZU9vOeNu MONDAY, APRIL 7, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Tourism Advisory Committee Update (CM) • Review of Upcoming Public Hearings • Review of This Week's Meetings • Sleep Center Planning Discussion • Reminder: 4/14 Wear Royal Blue for New Hope pic • Treasurer's Monthly Reports • BOCCStaff —Annual Reviews • Grants Admin Update 9:45 a.m. —10:00 a.m. Accounting Update 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update Page 2ofG Grant County Commissioners Agenda Week of April 7,, 2025 1030a.m.-10x45a.nm. Renew Update 10:45 a.m.—I1:OO a.m. Assessors Office Update 11:00a.m.-11:15a.nm. Auditor's Office Update 11:15a.m.-11:30a.nm. Fairgrounds Update m Rental Fee Waiver for Non -Profit Organizations 11:30 a.m.-2l:45 a.m. Risk& Safety Coordinator Update m New Claims —1735 w Meetings—ResLorioa|Research w VVCRG Retreat 1:00p.m.-1:45p.m. Position Management Review Team (PMRT) 1:45 p.m.-2:OOp.m. Commissioner Work Session 2:00 p.m. —2:15 p.m. Treasurers OfUcc Update 2:15p.nn.-2:30p.m. New Hope/Kids Hope Update ' m Child Abuse Prevention Month Event —Aph|9 m Multi -Disciplinary Team Process 2:30p.m.-2:45p.m. Clerk's Office Update 3:00p.m.-3:15p.m. Superior Court Update 3:15p.m.-3:30p.m. District Court Update 3:80p.m.-3:45p.m. Public Defense Update 3:45p.m.-4:00p.m. Prosecuting Attorne«'sOffice Update 0:80a.rn.-9:0X0a.m. Consent Agenda Review / Work Session Page 3 of 6 Grant County Commissioners Agenda Week of April 7, 2025 9:00 a.m.-9:30 a.m. Public Works Update • PW Accomplishment Updates — Brissey • Consent Items o Parametrix Amendment 9, Change #2, Ephrata Landfill 9:30 a.m. —10:00 a.m. Sheriff's Office / Jail / Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 11:00 a.m. —11:15 a.m. Coroner's Office Update 11:15 a.m. —11:30 a.m. Mailroom Update 11:30 a.m. —12:00 p.m. Columbia Basin Dispute Resolution Center Annual Update 12:30 p.m. —1:00 p.m. WCRG Insurance Renewal Discussion 1:00 p.m.-2:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations— RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update Page 4 of 6 Grant County Commissioners Agenda Week of April 7.,2025 Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. Approve request for an increase to the Auditor's Petty Cash Fund (Current Resolution 17-047- CC). Fund: Current Expense (Auditor Department #104 is Custodian). The current amount is $950.00 and the requested amount is $1,.950.00 to avoid bank fees. CENTRAL SERVICES 3. Approve Amended Out of State Travel Request for Keith Conley, Evan Little and Tom Gaines to attend the NACo Annual Conference and Technology Innovation Forum in Philadelphia, PA. Dates of travel are July 9 through 15, 2025. Cost per member is now $3,447 each, to be paid from the respective department's travel budget. COMMISSIONER'S OFFICE 4. Approve invoice from the Grant County Health District in the amount of $85,955.00 to be paid from Fund 001.125 (Misc General Gov). 5. Approve invoices from Coulee Creative in the amount of $10,550.00. 6. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Coulee City Fire Department in the amount of $52,770.44. Term is March 3, 2021 through December 31, 2026. 7. Approve Subrecipient Agreement amending the Community Development Block Grant (CDBG) 20-6221C-111 with Opportunities Industrialization Center (OIC). Transfer remaining funds of $62,,074.01 from 18C (8313) Microenterprise to 05Q (8311) Subsistence Payments. 8. Approve Ordinance Amending Chapter 2.72 of the Grant County Code titled "Public Records" to include a portion that was excluded when posted for the public. 9. Approve request for Rachelle Baughman (Coulee Creative Co.) to sign on behalf of Grant County for the Social Media Manager Contract with Westwind Media. Term is upon signature through December 2025 in the amount of $42,250.00. 10. Approve Letter of Support for the Congressionally Directed Spending/Community Project Funding request submitted by Coulee Medical Center— Relief for the Rural Health Workforce Project. 11. Approve Recommendation of Award for the Grant County Strategic Planning Consultant Proposal for the Homeless Housing Five -Year Strategic Plan. 12. DENY Cannabis License Application for Emerald City Green Machine, LLC dba Hash Dog located at 15642 Road 2 SW Ste. 5, Quincy, WA 98848. This has been reviewed by Development Services. Page 5 of 6 Grant County Commissioners Agenda Week of April 7, 2025 13. Approve Reimbursement request from the Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $1331687.55 for February 2025 services. 14. Approve Reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $45,840.94 for February 2025 services. FAIRGRntWnl� 15. Approve Resolution to declare surplus old pig panels. They are rusty, too heavy and no longer needed. Upon declaration of surplus, they will be sold on www.govdeals.com. If there is no bidder, they will be scrapped. JUVENILE COURT & YOUTH SERVICES 16. Approve request for Juvenile Court to sign a Catering Contract for a grant funded Family & Juvenile Court Improvement Plan retreat/symposium being held at the Best Western Lake Front Hotel in Moses Lake on April 16, 2025. Contract and $3,206.07 payment must be submitted by April 9, 2025. PUBLIC DEFENSE 17. Approve Professional Services Agreement for Indigent Defense in Superior Court. Attorney Derek Reid to handle conflicts at hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B & C Felonies. Term of the agreement is April 1, 2025 through December 31, 2026. PHRI IC VVORKI� 18. Approve Amendment No. 9 Change No. 2, Parametrix and Ephrata Landfill RI/FS Engineering Services, adding $789,739.00, including reserve amounts, bringing the total Amendment Nine budget to $1,343,916.00. SHERIFF'S OFFICE 19. Approve Updated Agreement with the Columbia Basin Foundation for the Grant County Sheriff's Office K9 account. 20. Approve Contract for Purchase of two (2) new UAS's from Axon Enterprises, Inc. Duration of the Contract is 5 years in the total estimated amount of $130,276.56 TECHNOLOGY SERVICES 21. Approve Purchase Order No. 1024 to Ednetics for purchase of 25 CradlePoint 3-year NetCloud Mobile Essentials Plan and R920 Router with Wi-Fi (300MBPS Modem) per Quote #88356 in the amount of $29,132.51. To be billed to Grant County Public Works for installation into the Grant County Sheriff's Office's new patrol cars. Page 6 of 6 Grant County Commissioners Agenda Week of April 7, 2025 22. Approve Purchase Order No. 1023 to Ednetics for annual Ednetics Managed Services for Umbrella in the amount of $17,755.93. Term is March 29, 2025 through March 28, 2026. Budgeted software maintenance to be paid out of Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, APRIL 7, 2025 • New Jail Tour (R Jones) • Washington State Association of Counties (WSAC) Virtual Assembly (K Burgess) TUESDAY, APRIL 8, 2025 • Trails and Planning Team Monthly Meeting (R Jones) WEDNESDAY, APRIL 9, 2025 • LEOFF-1 Disability Board Meeting (K Burgess) • PCC Rail Authority Executive Meeting (K Burgess) • New Hope/Kids Hope: Child Abuse Prevention Month Event (BOCC) • Grant County Health Board Meeting (C Carter, K Burgess) TH U RSDAY, APRIL 10, 2025 • Multi -Agency Communications Center (MACC) Meeting (R Jones) • Columbia Basin Sustainable Water Coalition (CBSWC) Board Meeting (R Jones) • Area Aging/Council of Governments Meeting (C Carter) FRIDAY, APRIL 11, 2025 0 WSAC Legislative Session Update (K Burgess) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.