Loading...
HomeMy WebLinkAboutRequest to Purchase - Technology Services (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:TeCI1ClOI0gy Services REQUEST SUBMITTED BY:VaneSSa Brown DATE:4/30/25 PHONE: X32$ 1 CONTACT PERSON ATTENDING ROUNDTABLE:TOCII Gaines/Joseph Carter CONFIDENTIAL INFORMATION: ❑YES 0 NO R_517_15- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ® Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ® Request for Purchase ❑ Resolution ❑Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB �'��/�////�/ �%//�/////////////%%�%��/y%//�//�� �y�//may%.%�%��%y/////%% �%/%%� �.G%�%% �?"'!�4`.si �*'+m: •„ �n, t � si�///iyi/��.���//��i�i�. ���i/����i����i.%/���ii%�i�.��,���i��i�%��;NL � •, . +,���:�R�.� _�;" � . ._- _ ..*�d�i.. ��i � . , / � iii Purchase order ##1028 to CDW-G for annual software renewals: Annual Subscription Renewals: Microsoft Office 365 Extra File Storage Add -on, Microsoft Extra ID P1, 0365 G3 GCC, Microsoft Audio Conferencing Select Dial Out, Microsoft Exchange Online Plan 1, MS EA Project P5 GCC P, and Microsoft 365 G3 Step Up from Office 365 G3, $346,956.22. Budgeted Software Expense: 501.179.00.0000.518804104 $331,956.22 & 501.179.00.0000.518803505 $15,000.00. Term: 6/1/25 - 5/31/26 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A DATE OF ACTION: �'�� ^� S! DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D3: 7L7 WITHDRAWN: RECEIVED APR 3 0 2025 4/23/24 GRANT COUNTY COMMISSIONERS Grant County Technology Services 35CStNW Ephrata, WA 98823-1685 USA g cts@ g ra ntco u n tywa . g ov Purchase Order VENDOR SHIP TO P.O. NO. 1028 CDWGI Grant County Technology DATE 04/30/2025 CDW Government Services 75 Remittance Drive, Suite PO Box 37 1515 35 C ST NW, Suite 308 Chicago, IL 60675-1515 EPHRATA, WA 98823 ERVI CE DE CRJPJW ION OTY RATE AMOUNT' Maintenance Annual Subscription Renewals: Microsoft Office 365 Extra 1 346,956.22 346,956.22 File Storage Add -on, Microsoft Entra ID P19 0365 G3 GCC, Microsoft Audio Conferencing Select Dial Out, Microsoft Exchange Online Plan 1, MS EA Project P5 GCC P, and Microsoft 365 G3 Step Up from Office 365 G3 Term: 6/1 /25 - 5/31 /26 Quote #PKMT073 Budgeted Software Expense: 501.179.00.0000.518804104 $331,956.22 01.179.00.0000.518803505 $157000.00 s GCTS Approval:. Date: TOTAL $3467956.22 Approved By Date CDWWIWG JERK Y Thank you for choosing CDW. We have receivP=d your quote, Hardware Services 4 IT Solutions r � �Research Hub Software I ----------- - ------------------ --- -- QUOTE CONFIRMATION you � 3 for considering � � �'•+�w �j 3,�"„s ri � g � �� 1F 1i3 �" for your s,'f � s § � technology •/3"�'�'' 31"''# 5 � � s needs, �3 J"' � �; � quote "� � 3 z..�x are below, l�''y 3•'.;� Thank 'q3 $ d 3. �'.,f S 5@ 9 +m '-.�J �i � � o , o "'w'3 7 � a+.u� � 3-.v�..,. The i ti� details f your q � �, `*�,s a r e b `•,., �-..d � �t . I 3 `mod %� a .o ,.a 3 f i .d � �d � « `> 3 .'� ff ��?'� / 3 t ''� access t � e / te a,/ I o � a � c �� -� a �� � � site,, You �,:, , � : search for �your ?"'� � f 9= a s s',.. ram,. and transfer � :n back � s` t D yi i e = u 3ca s h a s3 y a, a o � 5 g' t gra fee gb �.a� p into your system st ^* gm for processing, !�yy ��i.�.� � r.� `'„s � can ..,s - -.r� h 9 �..a ; �-,� �.,•a quote ,� � -.,,a =-.,� retrieve 3 ; -� �x, i �� � : ; '---� 1 '-..� '»y ;.,s •�... �S =� �.,Q �� 'mod � �, '�,'��.✓ H�-.��5 S 3 9 , ,..� 3 For all other customers, click below to convert 9our quote t an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL P M73 4, 24/ 2 25 STEP UP >?.NNUA 6 430 $346,956.22 PAYMENT DUE 6/1 IMPORTANT - PLEASE READ -- - --------------- ­'­­ .... . .. . ..... — . ....... . ......... .......... ....... __ ------- I-- - - ------ I ---------- ------ -- ------ ------ ....... - ....... Special � tructi ns, Step Up Option j £'+ C ? z' nn al Payment Due 01-1 EA 56152184 Terms 6/ _ °2025 - 5111/3 1/202 /QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Micro aft Office 365 Extra File Storage a Add-Qn - subscription 15000 380202,32 $334,800,00 33 j5,,# p A ^i 7m 7( T ; ^A Y, '^b A ^j, S f"+ Year 3 of 3 Annual Payment TERM6/1/20 25 - 5 �31/2J26 Electronic distribution NO MEDIA _� ntr ct; Catalog r r,�; nt Conti 022- � 22-G) Microsoft En' ra ID P1 - subscriotion license - 1 r 150 5430962 $57.92 $8,688.00 Mt . Party: MOM--00001- 1 2-SI {" 'dear 3 of 3 Annual Payment TERM 6/1/2025 x 5/31=2 2 Electronic distribution - NO MEDIA Contract: KCDA Ca:_. 'og aroem Y_ntContract# 022-G (022-G) C �jub Per User 66 3753337 $--"), 10 $172,326.00 = fa, Part... , -1' 89 - .2"- ' Year 3 of 3 Annual Payment TERM /1/2025 - 5/31/202 Electronic v distribution - NO MEDIA Contract; KC-DA CatalogAgreement- Contract � 02.2-(022--G) rosoft Audi!2!Qoafercncinialt- subscription 6E)o 16") 760-115 01— S 5, 0 Mfg, Part:=-, NYH-0000 _-t2-SLG Year 3 o • 3 annual Payment TERMS 6!1 2025 - 5�=31/2026- Elects—onic distribution - NO MEDIA Contract: ,. w,.' D. Catalog '- g 3 L ra'+rt -F}' G M Micrg5gfthR Qnllinp. Elan 1 ri iiit license - I 1.)�� �€.:`�� I s ;'7 J8, 57`.!: 785.50 u QUOTE DETAILS (CONT.) Mfg. Part#: 3MS-00001-12-SLG Year 3 of 3 Annual Payment TERMS 6/1/2025 - 5/31/2026 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) M5 EA E!R!QIE!CI P5!QCC E USER 2 4579875 $530.71 $1,061.42 Mfg. Part#: 7VX-00001-12-SLG Year 3 of 3 Annual Payment TERMS 6/1/2025 - 5/31/2026 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft 365 G3 5teR UR from Office 365 G3 660 6123701 $147.58 $97r402.80 Mfg. Part#: AAD-86546-12-SLG Step up License Full License cost at renewal estimated at $405.96 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) PURCHASER BILLING INFO Billing Address: GRANT COUNTY ATT: INFORMATION PO BOX 37 EPHRATA, WA 98823-0037 Phone: (509) 754-6073 Payment Terms: Net 30 Days-Govt State/Local Sales Contact Info Ala Dan Krimer 1(877) 533-0471 SUBTOTAL $320,070-32 SHIPPING $0.00 SALES TAX $26,885.90 GRAND TOTAL $346,956.22 DELIVER TO Shipping Address: GRANT COUNTY IT 35 C ST NW EPHRATA! WA 98823 Phone: (509) 766-3190 Shipping Method: ELECTRONIC DISTRIBL Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION $320,070.32 $9,057.99/Month $320f 070.32 $10,,415.09/ Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? • Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. Page 2 of 3 • Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial impact or risk. Add -on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? ■ My Account ■ Support About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwq.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. © 2025 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 ( 800.808.4239 0 Call 800-800.421t Page 3 of 3