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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY: g VBSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: B VBSCjU@Z CONFIDENTIAL INFORMATION: DYES ® NO DATE: 4'/22/25 PHONE:2g28 -17 •. AN iiiUMIA -A=. M ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners 4/7/25 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION: . �y 9'r Q `'Ir APPROVE: DENIED ABSTAIN D1: D2: D3: r DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 COU Grant 0 0 _. r, 4 -4, oar o ommissioners_ �RyLA QC SOL F7 Q Meeting Minutes Week of April 7, 2025 - April 13, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones and Burgess in attendance, Commissioner Carter was out and excused. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Admin Director The following Topics were presented and discussed during the Central Services Update: • Items for Surplus-CommissionerChairs • Consent Agenda Review o Out of State Travel Amendment o Walk-on Item Presented • Pre -Construction Meeting for Horse Barn Electrical/Plumbing • Fencing Bid Re -Opening • Jail Project Update - K-9 Area o New Jail Tour • Single -Point Entry Estimated Budget o Review of Cost Allocation o Request for funds from Jail Project re -allocated for Single -Point Entry ■ Commissioners Approved • Wage Study Contract • WCAA Conference • Property in Moses Lake • Pre -Planning Meeting • Samaritan Hospital Meeting - Schedule • Department of Transportation - New Hotel in Ephrata • Westshore Drive 9:00 a.m. - 9:15 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director The following Topics were presented and discussed during the Development Services Update: • March Building &Planning Permit Statistics RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order Job beginning at 9:04 a.m. to go until 9:14 a.m. In attendance were Applicant/Evaluation Commissioners Jones and Burgess and Jim Anderson -Cook. The session continued until9:17 a.m. Commissioner Jones closed the session at 9:17 a.m. 9:15 a.m. - 9:45 a.m. Commissioner's Office Update Staff Present: Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Tourism Advisory Committee Update (CM) o Consent Items 5 and 9 o Video Production Dates Moved • Review of Upcoming Public Hearings • Review of This Week's Meetings • Sleep Center Planning Discussion -Tentative 5/20/25 • Reminder: 4/14 Wear Royal Blue for New Hope pic • Treasurer's Monthly Reports • BOCC Staff -Annual Reviews • Tax Statements for Grant County received • Tourism Workshops -Contact Information 9:45 a.m. -10:00 a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • Tyler Tech on -site this week • Mutual of Omaha Data • Capital/Small and Attractive Assets • Payroll Completion Page 2 of 15 BOCC Minutes Week of April 7, 2025 10:00a.m.-10:15a.m. Juvenile Court and Youth Services Update Staff Present: Scott Olson, Juvenile Services Manager The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Chelan County Youth in Custody • Intakes/Court Cases 10:30 a.m. - 10:45 a.m. Renew Update (Cancelled) 10,:45a.m.-11:00a.m. Assessor's Office Update Staff Present: Melissa McKnight, County Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Tax Statements Sent Out o Senior Exemption • North Central Regional Libraries Payments • New Construction Permits • Hiring/Staffing Update • Rate Pools 11:00a..m.-11:15a.m. Auditor's Office Update Staff Present: Michele JaderLund, County Auditor The following Topics were presented and discussed during the Auditor's Office Update: • Tyler Tech Update o Retro-Pay Benefits o Payroll • Elections Conference June 3-6 o Office will be closed • Fund 105 Budget Meeting 11:15a.m.-11:30a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Sandcup Barrel Days Page 3 of 15 BOCC Minutes Week of April 7,2025 • Vendor invited back to County Fair- Small Claims Case • Rodeo Meeting - Bleachers • FAC Meeting Cancelled • Contract for Fair Headliner • Consent Items • H i ri ng/Staffi ng U pd ate • Rental Fee Waiver for Non -Profit Organizations • Security at Fairgrounds during events o Thank you to the Sheriff's Office 11:30 a.m. -11:45 a.m. Risk & Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator; Andy Booth, Director of Public Works The following Topics were presented and discussed during the Risk &Safety Coordinator Update: • New Claims -1735, 1582 o Tort Claim o Small Claims Court- Fairgrounds (No number assigned yet) o Sheriff's Office- Claim Re -opened • Meetings - Restorical Research o Unused Insurance Policies Refund o To be sent to the City of Ephrata • WCRG Retreat • Digitization of Files • Reduction of Tort Claims submitted 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) (Cancelled) 1:45 p.m. - 2:00 p.m. Commissioner Work Session The following Topics were presented and discussed during the Commissioner Work Session: • Pending Decisions Spreadsheet o Coordinated Entry Five -Year Homeless Housing Plan -Consultant Chosen o Remove Family Dentistry -Construction to begin o Remove Work Release -waiting for the city to take the next steps Page 4 of 15 BOCC Minutes Week of April 7, 2025 2:00 p.m. — 2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Tax Statements sent out o Check Reader Process Issues o Excise Tax Affidavits • Bond Rating Received • Sheriff's Office Hiring • Washington Department of Fish and Wildlife Project • Refund Petitions o BTA Decisions — Payments 2:15 p.m. — 2:30 p.m. New Hope/Kids Hope Update Staff Present: Elisa Adolphsen, Children's Advocacy Center Coordinator The following Topics were presented and discussed during the New Hope/Kids Hope Update: . • Child Abuse Prevention Month Event —ApriL 9 • Commissioner Picture 4/14 • Multi -Disciplinary Team (MDT) Process o Support during Forensic Processes o Overview of Services 2:30 p.m. — 2:45 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Staffing Update • Consent Agenda Meeting/Roundtable Discussion o Ability to hear other office updates • New Jail Tour • Press Asking about Murder Cases • Court Fees for Juvenile Cases • Trials 3: 00 p.m. — 3:15 p.m. Superior Court Update Staff Present: Judge Anna Gigliotti Page 5 of 15 BOCC Minutes Week of April 7, 2025 The following Topics were presented and discussed during the Superior Court Update: • Upcoming Trials • Office organization • Court Fees - RCW mandated statutes • Construction/Designs for future courtrooms • New Jail Tour 3:15 p.m. - 3:30 p.m. District Court Update Staff Present: Desiree Ochocinski,Administrator; Judge Brian Gwinn The following Topics were presented and discussed during the District Court Update: • District Court Moses Lake Tour with Facilities & Maintenance • Public Defense Days -Wednesdays • Budget Review- Grant Funds o Court Improvement Funds o Courthouse Security Grant • Meeting with Judges/Human Resources • Intern/Volunteer/Job Shadow in District Court 3:30 p.m. - 3:45 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Multiple Conflict Cases • Consent Item 3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae, Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Remote Attorneys RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:47 p.m. to go until 3:52 p.m. In attendance were Commissioners Jones and Burgess and Kevin McCrae. Commissioner Jones closed the session at 3:52 p.m. Page 6 of 15 BOCC Minutes Week of April 7, 2025 4: 00 p.m. - 4:30 p.m. Position Management Fund Balance (105) Discussion Staff Present: Mandy Kim, Chief Financial Officer; Decorah Anderson - Cook and Gina SaLdana, Human Resources; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Position Management Fund Balance (105) Discussion: • Fund Creation in 2003 o Training related to NACo o Salary Survey Increases • Transfers requested • Special Purpose Fund • Reserve Ending Fund Balance • Mandy to reach out to the State Auditor's Office regarding this Fund o Transfer Initiated after receiving response • Fund Balance o Position Management fund tracking Due to a brief network outage, a portion of this meeting was not recorded. MISCELLANEOUS ITEMS • The Chair signed the Charles & Dolores Schwab (Schwab Grant County Short Plat) File # P 24-0010 (preliminary P 23-0078) Final Plat Submission and Review. • The Commissioners signed and approved the Public works Payroll Salary Fund for their April 4, 2025 payroll. The Monday, April 7, 2025 session was closed at 4:20 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, April 8, 2025, at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused. 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Mandy Kim, Chief Financial Officer; Andy Booth and John Brissey, Public Works; Jim Anderson -Cook, Development Services Page 7 of 15 BOCC Minutes Week of April 7, 2025 The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Walk-on Item: Central Services • Columbia Basin Dispute Resolution Center Meeting Materials • Grant County Strategic Planning Consultant (Item 11) 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Road Supervisor The following topics were presented and discussed during the Public Works Update: • PW Accomplishments Updates- Brissey • Consent Items o Parametrix Amendment 9, Change #2, Ephrata Landfill RCW42.30.110(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 9:06 a.m. to go until 9:16 a.m. In attendance were Acquisition Commissioners Jones and Burgess, Andy Booth and John Brissey. Commissioner Jones closed the session at 9:16 a.m. RCW42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 9:17 a.m. to go until 9:27 a.m. In attendance were Evaluation Commissioners Jones and Burgess, Andy Booth and John Brissey. Commissioner Jones closed the session at9:27 a.m. 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Undersheriff Gary Mansford The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Staffing Update • New Jail 10:00 a.m. -10:15 a.m. Facilities and Maintenance Update Staff Present: Tom Gaines, Admin Director of Central Services; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Facilities and Maintenance Update: • Public Works Site Supervisor internal position opening Page 8 of 15 BOCC Minutes Week of April 7, 2025 • Veteran Services/Youth Services - Moses Lake District Court Tour • Sheriff's Office Site Supervisor position opening soon • Museum flooding issue resolved • Window repairs • Bid Opening - Wheeler Road Parking Lot • Jail heating/cooling repairs • Capital Outlay Projects • Budget review 10:15a.m.-10:30a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Technology Services Update: • Amendment to SB 5014 o Election Security • Renew Gateway Upgrades • Office furniture movement • Ubiquity Protect Video Recorders o Software/Camera integration • Barracuda emaiLs • HeLpDesk tickets • Laserfiche Empower Conference April 14-17 • Tyler Tech EERP • Door Control Panels after Network Outage 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner Work Session: • WCRG Insurance Conference/Retreat payment 11:00a.m.-11:15a.m. Coroner's Office Update Staff Present: Craig Morrison, County Coroner The following Topics were presented and discussed during the Coroner's Office Update: • Future Coroner's Office/Morgue Page 9 of 15 BOCC Minutes Week of ApriL 7, 2025 o Meeting with the City • Spokane Medical Office- Pathologists • Samaritan Hospital use • Equipment Purchase 11:15 a.m. -11:30 a.m. Mailroom Update Staff Present: Joshua Keyser The following Topics were presented and discussed during the Mailroom Update: • Position being moved to full-time 11:30 a.m.-12:00 p.m. Columbia Basin Dispute Resolution Center Annual Update Staff Present: Ara Gilbert, Executive Director and Donna Pierce, Board Member and Mediator The following Topics were presented and discussed during the Columbia Basin Dispute Resolution Center Annual Update: • 2024AnnualReport 12-:30 p.m. -1:00 P.M. WCRG Insurance Renewal Discussion Staff Present: Shane Heston, Acrisure; Blair Kok, Risk & Safety Coordinator; Wes Crago, Clear Risk; Jessika Temple, Clear Risk, Mark Sherwood, Clear Risk The following Topics were presented and discussed during the WCRG Insurance Renewal Discussion: • Annual Insurance Claim review • Scholarships available • Grant County Facilities • Potential trainings • Kudos to hiring Risk Coordinator and having Shane Heston involved 1:00 P.M. -1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment Page 10 of 15 BOCC Minutes Week of April 7, 2025 o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Sheriff's Office Grievance- FMLA Policy • Position Management • Accounting Reclassification (Approved): Personnel Action Request (PAR) for Jamie Olsen, Auditor's Office. • Mail Service Clerk FTE (Approved): Personnel Action Request (PAR) for Joshua Keyser, Commissioner's Office (Mail Services) • Quarterly Report -add financial impact report • Budget Finance/ Compensation -4/15 Consent. • Compensation Study Committee • NeoGov Recruitment RCW42.30.110(l)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 1:04 p.m. to go until 1:20 p.m. In attendance were Matters Commissioners Jones and Burgess, Decorah Anderson -Cook and Gina SaLdana. Commissioner Jones closed the session at 1:20 p.m. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. D. Board Correspondence 0 PILT request from Coulee Medical Center E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Homeless Housing Task Force -Community Compensation Guide Page 11 of 15 BOCC Minutes Week of April 7, 2025 • LDC Inc. Proposal budget F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $9239135.35) 2. Approve Resolution No. 25-040-CC request for an increase to the Auditor's Petty Cash Fund (Current Resolution 17-047-CC). Fund: Current Expense (Auditor Department #104 is Custodian). The current amount is $950.00 and the requested amount is $1,950.00 to avoid bank fees. CENTRAL SERVICES 3. Approve Amended Out of State Travel Request for Keith Conley, Evan Little and Tom Gaines to attend the NACo Annual Conference and Technology Innovation Forum in Philadelphia, PA. Dates of travel are July 9 through 15, 2025. Cost per member is now $3,447 each, to be paid from the respective department's travel budget. COMMISSIONER'S OFFICE 4. Approve invoice from the Grant County Health District in the amount of $85,955.00 to be paid from Fund 001.125 (Misc General Gov). 5. Approve invoices from Coulee Creative in the amount of $10,550.00. 6. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Coulee City Fire Department in the amount of $52,770.44. Term is March 3, 2021 through December 31, 2026. 7. Approve Subrecipient Agreement amending the Community Development Block Grant (CDBG) 20-6221 C-1 11 with Opportunities Industrialization Center (OIC). Transfer remaining funds of $62,074.01 from 18C (8313) Microenterprise to 05Q (8311) Subsistence Payments. 8. Approve Ordinance No, 25-041-CC Amending Chapter 2.72 of the Grant County Code titled "Public Records" to include a portion that was excluded when posted for the public. 9. Approve request for RacheLLe Baughman (Coulee Creative Co.) to sign on behalf of Grant County for the Social Media Manager Contract with Westwind Media. Term is upon signature through December 2025 in the amount of $42,250.00. Page 12 of 15 BOCC Minutes Week of April 7, 2025 10. Approve Letter of Support for the Congressionally Directed Spending/Community Project Funding request submitted by Coulee Medical Center — Relief for the Rural Health Workforce Project. 11. Approve Recommendation of Award for the Grant County Strategic Planning Consultant Proposal for the Homeless Housing Five -Year Strategic Plan. 12. DENY Cannabis License Application for Emerald City Green Machine, LLC dba Hash Dog Located at 15642 Road 2 SW Ste. 5, Quincy, WA 98848. This has been reviewed by Development Services. 13. Approve Reimbursement request from the Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 24- 46108-10 in the amount of $133,687.55 for February 2025 services. 14. Approve Reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $45,840.94 for February 2025 services. FAIRGROUNDS 15. Approve Resolution No. 25-042-CC to declare surplus old pig panels. They are rusty, too heavy and no Longer needed. Upon declaration of surplus, they will be sold on www.govdeaLs.com. If there is no bidder, they will be scrapped. JUVENILE COURT & YOUTH SERVICES 16. Approve request for Juvenile Court to sign a Catering Contract for a grant funded Family & Juvenile Court Improvement Plan retreat/symposium being held at the Best Western Lake Front Hotel in Moses Lake on April 16, 2025. Contract and $3,206.07 payment must be submitted by April 9, 2025. PUBLIC DEFENSE 17. Approve Professional Services Agreement for Indigent Defense in Superior Court. Attorney Derek Reid to handle conflicts at hourly rate of $125 per hour for Class A Felonies and $100 per hour for Class B & C Felonies. Term of the agreement is April 1, 2025 through December 31,2026. PUBLIC WORKS 18. Approve Amendment No. 9 Change No. 2, Parametrix and Ephrata Landfill RI/FS Engineering Services, adding $789,739.00, including reserve amounts, bringing the total Amendment Nine budget to $1,343,916.00. SHERIFF'S OFFICE 19. Approve Updated Agreement with the Columbia Basin Foundation for the Grant County Sheriff's Office K9 account. Page 13 of 15 BOCC Minutes Week of April 7, 2025 20. Approve Contract for Purchase of two (2) new UAS's from Axon Enterprises, Inc. Duration of the Contract is 5 years in the total estimated amount of $130,276.56 TECHNOLOGY SERVICE 21. Approve Purchase Order No. 1024 to Ednetics for purchase of 25 Cradle Point 3-year NetCloud Mobile Essentials Plan and R920 Router with Wi-Fi (300MBPS Modem) per Quote #88356 in the amount of $29,132.51. To be billed to Grant County Public Works for installation into the Grant County Sheriff's Office's new patrol cars. 22. Approve Purchase Order No. 1023 to Ednetics for annual Ednetics Managed Services for Umbrella in the amount of $17,755.93. Term is March 29, 2025 through March 28, 2026. Budgeted software maintenance to be paid out of Fund 501.179. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE CONSENT AGENDA ITEMS 1 THROUGH 22. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • Walk -On Item Presented: o Central Services: Contract with Farmers Electric in the amount of $84,154.71 for the Horse Barn Water Upgrades, project CSD 2505fg. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 2:32 p.m. MISCELLANEOUS ITEMS • The Chair signed the following Final Plat Submission and Reviews: o Stacey Heer (GS Ranch Short Plat) File # P 25-0034 (preliminary P 24-0161) o Jose Madrigal (Madrigal Short Plat) File # P 24-0420 (preliminary P 24-0364) o Johnathan Johnston (Joshua Johnston) (Johnston Short Plat) File # P 24-0411 (preliminary P 24-0239) o Janelle Moore (Moore East Short Plat) File # P 25-0021 (preliminary P 24- 0268) The Tuesday, April 8, 2025 session was closed at 2:32 p.m. Page 14 of 15 BOCC Minutes Week of April 7, 2025 Meeting Minutes for the week of April 7, 2025 were approved this day of rAz,_, , 2025. Attest: :- B rbdra J. Vasqu , CMC Gte.r� of the Boa d / . BOARD OF COUNTY COMMISSIONERS Grant County, Washington Chai�� Cindy Cartr, Vice -Chair Kevin 6rg ember Page 15 of 15 BOCC Minutes Week of April 7, 2025