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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTYIV BOARD OF COMMISSIONERS Draft Meeting A ends Week of March 17, 2025 — March 24, 2025 -. . Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered ashybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings.,remotely: Web Address: https://grantcountywa.zoom us/i/95605208617?pwd=ElGpPbRbuiuwYgmZuvmioycRaiplyL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountywa.zoom us/ulaZU9yOeNu M ON DAY, MARCH 17, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of this week's meetings • Car 619 Replacement (Mazda, Nissan or Toyota) • BOCC Challenge Coins • Beckwith Consulting Meetings —March 26-28 • Out of State Travel —New Form • Commissioner's Weekly Calendar Format • 2026 Budget Meeting Schedule —Auditor's Office • Clerks Out of Office Dates • Reminders: 0 3/24/25 Rodeo Picture —Take During Lunch o This week —Bond Meetings (Tues &Fri) 0 Public Records Update Page 2 of 7 Grant County Commissioners Agenda Week of March 10, 2025 9:45a.m.-10:00a.m. Accounting Update 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update • Dell's Schedule • Update from Diversion meeting 10:45 a.m. —11:00 a.m. Assessor's Office Update 11:00 a.m. —11:15 a.m. Auditor's Office Update • 2026 Budget Meeting Schedule 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —11:45 a.m. Risk & Safety Coordinator Update • New Claims • Meetings with PW 3/11, Bryan Hurst — Safety Culture (digital reports) • TS Keith Conley 3/12 — Laserfiche — Forms • Renew 3/13 — Linze Greenwalt and Brooke Decubber, Safety program • Digitization of Claim files 12:00 p.m. —1:00 p.m. Washington State Association of Counties (\NSAC) Virtual Assembly 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) 1:45 p.m. — 2:00 p.m. Commissioner Work Session 2:00 p.m. — 2:15 p.m. Treasurer's Office Update 2:15 p.m. — 2:30 p.m. New Hope/Kids Hope Update • Travel Reimbursement/Allowance Claims 2:30 p.m. — 2:45 p.m. Clerk's Office Update 3:00 p.m.-3:15 p.m. Superior Court Update 3:15 p.m.-3:30 p.m. District Court Update 3:30 p.m. — 3:45 p.m. Public Defense Update 3:45 p.m. — 4:00 p.m. Prosecuting Attorney's Office Update Page 3 of 7 Grant County Commissioners Agenda Week of March 10, 2025 4:00 p.m. — 4:30 p.m. Cintas Potential Litigation, Anticipated Executive Session — RCW 42.30.110(1)(i) Litigation TUES®AY, MARCH 18, 2025 8:15 a.m. — 8:30 a.m. Legislative Update 8:30 a.m. — 9:00 a.m. Consent Agenda Review /Work Session • Items to be moved to Board Discussion/Decisions • Japanese Exchange Program —Vehicle Use (4/30/25 — 5/3/25) 9:00 a.m. — 9:30 a.m. Public Works Update • PW Accomplishment Updates — Brissey • Road C-NE Road Improvement District —Washburn • Interim County Engineer, Effective April 1, 2025 — Bren • Consent Items • Upcoming Hearings 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail /Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 11:00 a.m. —11:30 a.m. WCRG Insurance Update 1:00 p.m. — 2:30 p.m. DA Davidson —Limited Tax General Obligation Bond Financing: RATING PRACTICE/REHEARSAL 2:30 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update Page 4 of 7 Grant County Commissioners Agenda Week of March 10,, 2025 • Consent Agenda — (items 1 through 38) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.0801 and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve Resolution and Interlocal Investment Services Agreement with the City of Royal City for the county to invest monies provided by the Local Government into the County Pool on its behalf. Term is upon signature to December 31, 2035 3. Approve and Adopt the Tourism Advisory Committee Bylaws/Policies and -Procedures. 4. Approve recommendation from the Tourism Advisory Committee for the 2025 Digital Travel Planner cover. 5. Approve Special Occasion Liquor License Application for the Columbia Basin Rodeo Association for an event taking place at the White Tail Grange Hall located at 3392 Rd 5 NW,, Ephrata WA 98823. Date of the event is March 29, 2025 from 5:00 p.m. to 11:00 p.m. 6. Approve Recommendation of Appointment for the Homeless Housing Task Force. 7. Approve Recommendation of Appointment for the Homeless Housing Task Force. 8. Approve Recommendation of Appointment for the Homeless Housing Task Force. 9. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2023-01 in the amount of $10,704.40. Remaining balance is $46,695.60. 10. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2024-05 in the amount of $50,741.76. Remaining balance is $205,022.14. EMERGENCY MANAGEMENT 11. Approve Resolution and request to surplus Capital Asset — security gate purchased with State Homeland Security Grant Funds to Port District #10/Port of Moses Lake. Asset tag number is 102430. FAIRGRni ir\inq 12. Approve Fair Security Contract with Seattle's Finest Security & Traffic Control, LLC for the 2025 Grant County Fair. HUMAN RESOURCES 13. Approve request to contract with third party for the Grant County Compensation Study Consulting Services Project. The Request for Proposals (RFP) received one submission in the amount of $230,400. Page 5 of 7 Grant County Commissioners Agenda Week of March 10., 2025 14. Approve request to purchase Lexipol Local Gov Policies., in the amount of $59,543.10 and Local Gov University, in the amount of $15,840.00. These programs will assist with updating and managing County policies and training. PROSECUTING ATTORNEY'S OFFICE 15. Approve Out of State Travel Request for Jeremiah Jensen to attend the AllRise National Conference in Kissimmee, Florida. Dates of travel will be May 27 through 31, 2025. Estimated cost is $21250.00. PUBLIC DEFENSE 16. Approve Out of State Travel Request for Iris Dowd to attend the AIIRise National Conference in Kissimmee, Florida. Dates of travel will be May 27 through 31,, 2025. Estimated cost is $3,050.00. PHRI IC \A/nR IN 17. Approve Resolution for Joint Permitting and Development Review Services Location. 18. Approve Authorization to Call for Bids for the Stratford Road (20-NE to BNSF Crossing) Reconstruction Project,, CRP 21-06. Bid opening is April 15,, 2025 at 1:00 p.m. 19. Approve Local Agency Standard Consultant Agreement No. 108-01 (2025) with Varela Engineering and Management in the amount of $83,122.00. Completion date is September 30, 2025. SHERIFF'S OFFICE 20. Approve request for Chief Deputy Phillip Coats to sign a Memorandum of Understanding with SkillSource to provide additional Workforce development programming inside the jail. 21. Approve request to purchase Gallup for the Sheriff's Office.1nitial investment is $15,175.00,then $12,,675.00 per year. To be paid out of BOCC Training Budget (105.001)., or possiblyshare the cost. 22. Approve Out of State Travel Request for Lt. Derek Jay to.attend the AllRise National Conference in Kissimmee, Florida. Dates of travel will be May 27 through 31., 2025. Estimated cost is $2,,450.00. TECHNOLOGY SERVICES 23. Approve Purchase Order No. 1021 to Collective Data for annual software renewal of Quartermaster 7.1 used by both Technology Services and the Sheriffs Office for inventory control in the amount of $20,250.00. Term is December 31,,2024 through December 30,,2025. Budgeted software renewal to be paid out of Fund 501.179. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Page 6 of 7 Grant County Commissioners Agenda Week of March 10, 2025 3:00 P.M. — 4:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountvwa.gov or by phone at (509) 754-2011 ext. 2901. WEDNESDAY, MARCH 19, 2025 • Grant County Economic Development Council (EDC) Board Meeting (R Jones) • Cybersecurity Awareness Training (K Burgess) • WCRG Fiscal Committee Call (C Carter) • LEOFF-1 Disability Board Meeting* • EDC Community Connect Happy Hour (R Jones and C Carter) • Legislative Steering Committee (LSC) Roundtable (K Burgess) TH U RSDAY, MARCH 20, 2025 • Ephrata Landfill Grant County — Restorical Research (K Burgess) • Legislative Steering Committee (LSC) Meeting (K Burgess) • 2025 Greater Project Team March Check -In • District Court Office Tour (R Jones) • Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting (R Jones) • Ephrata Forward Meeting • Grant Transit Authority (GTA) Board Meeting (K Burgess) Page 7 of 7 Grant County Commissioners Agenda Week of March 10, 2025 FRI DAY, MARCH 21, 2025 1:00 p.m. — 2:30 p.m. DA Davidson — Limited Tax General Obligation Bond Financing: RATING PRESENTATION Instructions for attending this meeting remotely: Web Address: https://grantcountywa.zoom us/i/98998092843?Pwd=zgF8H44WBwGsHS7xNhu3FriC6tKBla 1 Event Number: 989 9809 2843 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 989 9809 2843 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.