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HomeMy WebLinkAboutAgenda - BOCCV i co GRANT COUNTY BOARD OF COMMISSIONERS Draft Meeting Agenda qt.j, Dr. SOL E;A, Week of March 24 2025 — March 30 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa-zoom.us/j/95605208617?pwd=E1GpPbRbuiuwYgmZuvmioycRajplyL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu MONDAY, MARCH 24, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update • Building & Planning Division Update • EFSEC Meetings Update • Consideration of an Ordinance 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of this week's meetings • Resolution from South Grant County for Film Making • BOCC Challenge Coins — Quote for 500 • 2026 Budget Meeting Schedule — Auditor's Office • Rodeo Picture —Take During Lunch 9:45 a.m. —10:00 a.m. Accounting Update Page 2 of 7 Grant County Commissioners Agenda Week of March 24, 2025 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update • Position Management • Capital Projects • Upcoming Schedule 10:45 a.m. —11:00 a.m. Assessor's Office Update 11:00 a.m. —11:15 a.m. Auditor's Office Update • 2026 Budget Meeting Schedule 11:15 a.m. —11:30 a.m. Fairgrounds Update • Request to Surplus and Trade for Services 11:30 a.m. —11:45 a.m. Risk & Safety Coordinator Update • New Claims • Meetings • Updating — Grant County Safety, Risk Management Policies & Procedures Manual and Accident Prevention Program • Creating — Risk & Safety Coordinator Policy 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) 1:45 p.m.-2:00 p.m. Commissioner Work Session 2:00 p.m. — 2:15 p.m. Treasurer's Office Update 2:15 p.m. — 2:30 p.m. New Hope/Kids Hope Update 2:30 p.m. — 2:45 p.m. Clerk's Office Update 3:00 p.m.-3:15 p.m. Superior Court Update 3:15 p.m. — 3:30 p.m. District Court Update • Security Grant • Position Reviews • Use of Moses Lake breakroom for Juvenile 3:30 p.m.-3:45 p.m. Public Defense Update Page 3 of 7 Grant County Commissioners Agenda Week of March 24, 2025 3:45 p.m. — 4:00 p.m. Prosecuting Attorney's Office Update TUESDAY, MARCH 25, 2025 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session • Items to be moved to Board Discussion/Decisions 9:00 a.m. — 9:30 a.m. Public Works Update • PW Accomplishment Updates — Brissey • Solid Waste, Amendment 9, Change #2 —Booth • Consent Items • Upcoming Hearings • Pending — LAA w/ Varela for Pavement Condition Survey (04/01/25) 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail /Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:15 a.m. —10:30 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 11:00 a.m. —12:00 p.m. Budget & Finance AND Finance Committee Meeting 1:00 p.m.-2:00 p.m. Human Resources Update � Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits Page 4 of 7 Grant County Commissioners Agenda Week of March 24, 2025 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Approve contract with Cascade Central Construction for the remodel of the Ephrata Family Dentistry building. The contract value is $1,228,172.00. The work is expected to take 4-5 months beginning in April. 3. Approve the annexation petition for the City of Ephrata to serve to annex the jail and PUD properties into the city limits. 4. Approve Out of State Travel Request for Tom Gaines, Keith Conley and Evan Little to attend the NACo Annual Conference and Technology Innovation forum in Philadelphia, PA. Dates of travel are July 10 through 15, 2025. Estimated cost per member is $2,406.00 to be paid from the respective department's travel budget. CORONER'S OFFICE 5. Approve Out of State Travel Request for Craig Morrison to attend the Annual Conference Trainin in Las Vegas, Nevada. Dates of travel are July 19 through 26, 2025. Estimated cost is $3,.745.33 to be paid out of Fund 001.120. COMMISSIONER'S OFFICE 6. Approve Commissioner's Minutes for the week of February 17, 2025. 7. Approve Commissioner's Minutes for the week of February 24, 2025. 8. Approve Commissioner's Minutes for the week of March 3, 2025. 9. Approve Commissioner's Minutes for the week of March 10, 2025. 10. Approve 2025 Agreement regarding Use of County Property with the Ephrata Chamber for their Sage-n-Sun Event June 13 through 14, 2025 at the Courthouse Complex. Page 5 of 7 Grant County Commissioners Agenda Week of March 24, 2025 11. Approve Appointment for the LEOFF-1 Disability Board. Pursuant to RCW 41.26.110(1)(c) an election was held for the purpose of appointment for this position. 12. Approve Recommendation of reappointment for the LEOFF-1 Disability Board. 13. DENY Change of Location Cannabis License Application for Canna LLC, currently located at 15642 Road 2 SW Ste 6, Quincy, WA 98848. This has been reviewed by Development Services. 14. Approve movement of $500,000-00 ARPA awarded funds from account 193 ARPA Lost Revenue to 001 Current Expense instead of 190 Grants Admin, for the Grant Administrative Specialist Position Salary and Benefits. Previous transfer in 2022 was to Current Expense. 15. Approve reimbursement request from McKay Healthcare & Rehab on the Strategic Infrastructure Program (SIP) No. 2024-07, Phase 1 Master Planning in the amount of $14,000.00 for February 2025. 16. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) for the month of February 2025 in the amount of $32,282.66. 17. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 for February 2025 in the amount of $28,727.67. FAIRGROUNDS 18. Approve request from Sagehills Veterinarian Clinic and Columbia Basin Snap to waive fees for the use of Fairgrounds buildings for the purposes of a spay and neuter clinic at reduced fees. HUMAN RESOURCES 19. Approve Master Service Agreement with Lexipol for Lexipol Local Gov Policy Annual Subscription and One -Time Full Implementation and Lexipol Local Gov University Online Training Annual Subscription in the total amount of $75,383.10. This is an updated agreement, reviewed by legal. Initial term is one year from the effective date. PUBLIC WORKS 20. Approve Authorization to Call for Bids: Rock Rake Teeth 2025; Mower Blades 2025; Gutter Broom 2025; Broom Wafers 2025. Bid opening is scheduled for April 14, 2025 at 11:00 a.m. in the Public Works Meeting Room. SHERIFF'S OFFICE 21. Approve Resolution and Request to Surplus and dispose of 44 expired ballistic vests. A full inventory list may be found on the Commissioner's website or requested from the Commissioner's Office. TECHNOLOGY SERVICES 22. Approve Purchase Order No. 1022 to Lexipol for annual software maintenance renewal of Annual Law Enforcement Policy Manual & Daily Training Bulletins used by Grant County Sheriff's Office in the amount of $12,822.54. This is a budgeted software expense from Fund 501.179. Term is May 1, 2025 to April 30, 2026. Page 6 of 7 Grant County Commissioners Agenda Week of March 24, 2025 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:15 p.m. Open Record Public Hearing, Request to Establish Ch. 10.50 "Walkway Surface Maintenance Along County Roads" An Open Record Public Hearing will be held to consider a request from Grant County Public Works for an Ordinance establishing Walkway Surface Maintenance along County Roads via RCW 47.48.010 and establish a new Chapter 10.50 of the Grant County Code entitled "Walkway Surface Maintenance Along County Roads". 3:30 p.m. — 5:00 p.m. DA Davidson, Due Diligence Continuing Disclosure Information Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. WEDNESDAY, MARCH 26, 2025 • Central Safety Committee Meeting* • Tourism Master Plan Workshop —Trails and Hiking* (R Jones) • Meeting with Human Resources (R Jones) • Meeting with Human Resources and Treasurer (R Jones) • Tourism Master Plan Workshop —Agencies* (R Jones) • SkillSource Forum Orientation (K Burgess) • Solid Waste Advisory Committee Meeting (R Jones) • Tourism Master Plan Workshop —Chambers of Commerce* (R Jones) • Tourism Master Plan Workshop —Art and Culture* (R Jones) TH U RSDAY, MARCH 27, 2025 • Tourism Master Plan Workshop —Competitive Athletic Fields* (R Jones) • Ephrata Landfill Grant County Restorical Research (K Burgess) • Tourism Master Plan Workshops — RV Parks* (R Jones) • Ephrata Forward Council of Governments (K Burgess) • Grant County Homeless Housing Task Force (HHTF) Meeting* (R Jones) • Tourism Master Plan Workshops —Stakeholders* (R Jones) Page 7 of 7 Grant County Commissioners Agenda Week of March 24, 2025 FRIDAY, MARCH 28, 2025 • Eastern Washington Council of Governments (K Burgess) • Washington State Association of Counties (WSAC) Legislative Session Update • J McMillan Retirement Party NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.