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HomeMy WebLinkAboutGrant Related - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrle Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K81"fl@ Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 4/4'/2025 PHONE: 2937 aa ----------------- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders OR Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $18,914.94 for March 2025 services. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A 0 LINK Ytir FOVIEM-W U If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: �._ i DEFERRED OR CONTINUED T0: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 DEPARTMENT OF COERCE %W-W, R 4)Mftt f-C , #3, V Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 419292 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA 98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton ------------------------- - - - - - of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstockton@grantcountywa.gov> r (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton Kstockton2 4/4/2025 11:07:37 AM 03/01 /25 - 03/31 /25 (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,815.15 $.00 $864.85 Rent - Unassigned $210,275.00 $.00 $209,854.00 $.00 $421.00 Facility Support - Unassigned $27,902.27 $.00 $23,400.00 $.00 $4,502.27 Operations - Unassigned $189,417.73 $.00 $181,229.27 $.00 $81188.46 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $198,629.76 $.00 $257715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $37,116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $4,870.14 $.00 $129.86 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $74,522.00 $.00 $98,823.00 HEN Operations 2025 - Unassigned $50,000.00 $.00 $30,643.51 $.00 $19,356.49 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 $10,000.00 Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $716,402.26 $.00 $416,252.74 Eviction Prevention Operations -Unassigned $3501000.00 $.00 $230,724.69 $.00 $119,275.31 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $89,285.36 $.00 $44,642.64 Local DRF Support 2024 - Unassigned $71,609.00 $.00 $67,784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $2,921.00 $72,681.75 $.00 $219,942.25 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $128,218.77 $.00 $135,024.23 EHF FY 25 Admin - Unassigned $124,537.76 $.00 $60,290.61 $.00 $64,247.15 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $232,386.57 $.00 $56,549.43 EHF FY 25 Operations - Unassigned $736,772.24 $15,901.12 $441,929.98 $.00 $294,842.26 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $92.82 $8,247.50 $.00 $21,752.50 Non - Match Total: $4,521,198.00 $18,914.94 $2,9475698.15 $.00 $1,573,499.85 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOCK NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. - ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX SUB QBJ SUB SUB OBJ MG MS. GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465DO250 NZ 46108 465C1211 NZ 46114 46A20212 NZ 46151 465C2212 NZ 46114 46A20111 NZ 46151 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 4/4/2025 11:05:34 AM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 419292 COMMERCE Fx-1 All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor - Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Tota I Invoice Month/Year March 1-31, 2025 GC New Hope Grantee Name Shelter Hotel Voucher I RRH List Sub Grantee Names Total 0.00 $ Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $2,921.00 $2,921.00 EHF Admin $0.00 EHF Facility $0.00 EHF Operations $15,901.12 $15,901.12 EHF Rent Assistance $92.82 $92.82 $15,901.12 $92.82 $2,921.00 0.00 $0.00 U.OU >U.UU EHF Total $15,993.94 DRF Total $2,921.00 Invoice Total: $18..914.94 U Amount charged EHF Voucher Detail Code Salaries Calculation to the grant Invoice Documentation: Salaries Staff Name Suzi Fode 565501100 10104.52 16% $ 1,616.72 Shelter Ops Elsa Borrego 565501100 4721.62 54% $ 2,549.67 Shelter Ops Martha Galicia 565501100 4412.92 9% $ 397.16 Shelter Ops Tara Dieng 565501100 5539.04 20% $ 1,107.81 Shelter Ops Alyce Barrientoz 565501100 5623.64 18% $ 1,012.26 Shelter Ops Ana Rivera 565501100 4699.96 6% $ 282.00 Shelter Ops Sandra Cruz 565501100 4083.26 11% $ 449.16 Shelter Ops Alyce Barrientoz Overtime 565501202 468.63 18% $ 84.35 565501202 0% $ - Total $ 7,499.13 Invoice Documentation: Benefits Suzi Fode 565502*** 2750.61 16% $ 440.10 Shelter Ops Elsa Borrego 565502*** 2537.71 54% $ 1,370.36 Shelter Ops Martha Galicia 565502*** 1859.15 9% $ 167.32 Shelter Ops Tara Dieng 565502*** 2128.89 20% $ 425.78 Shelter Ops Alyce Barrientoz 565502*** 2497.59 18% $ 449.57 Shelter Ops Ana Rivera 565502*** 1878.51 6% $ 112.71 Shelter Ops Sandra Cruz 565502*** 2403.41 11% $ 264.38 Shelter Ops Total $ 3,230.21 Total Amt Total Amt Billed Vendor: Code Description Billed to EHF Program Billed Devries Record Mgmt 565503100 Document Shredding $ 14.90 $ 1.06 Shelter Ops Lindsay Water 565503100 Office Supplies $ 153.88 $ 14.92 Shelter Ops--' GC Tech Services - Battery Replac 565503100 Office Supplies $ 2,189.38 $ 156.09 Shelter Ops NHRFD-Walmart 565503100 Office supplies $ 13.56 $ 0.97 Shelter Ops NHRFD - Walgreens 565503100 Office Supplies $ 91.11 $ 6.50 Shelter Ops UPS Store 565503100 Business Cards,Rack ca $ 428.03 $ 30.51 Shelter Ops-" US Linen 565504107 Janitorial $ 192.64 $ 11.04 Shelter Ops --a Done Right Service 565504107 Janitorial $ 875.00 $ 50.14 Shelter Ops-' ATT Business Phone 565504201 Office Phone $ 57.64 $ 3.30 Shelter Ops --- Century Link 565504201 Office Phone $ 200.14 $ 101.51 Shelter Ops-* GC Tech Services - Verizon 565504202 On Call Phone $ 249.08 $ 18.01 Shelter Ops -�► VYVE 565504260 Shelter Internet $ 437.62 $ 437.62 Shelter Ops Quality Inn 565504502 Emer.Shelter $ 92.82 $ 92.82 Rent -Hotel Vouchers Mario Padilla 565504700 Office Utilities $ 1,918.88 $ 109.95 Shelter Ops Cascade Natural Gas 565504760 Shelter Utilities $ 152.30 $ 152.30 Shelter Ops City of ML 565504760 Shelter Utilities $ 188.43 $ 188.43 Shelter Ops-`� GC PUD 565504760 Shelter Utilities $ 159.63 $ 159.63 Shelter Ops- EriK Kornblit 591657001 Shelter Lease $ 2,250.00 $ 2,250.00 Shelter Ops- Mario Padilla 591657001 Office Lease $ 8,059.26 $ 461.78 Shelter Ops - Bishop spray service 565504100 Office Insect Spray $ 141.05 $ 8.08 Shelter Ops--,' Embrace Women's Health 565504100 MDT Meetings $ 2,437.50 $ 377.71 Shelter Ops.--- Walmart (Visa) 565503160 Shelter Supplies $ 129.04 $ 129.04 Shelter Ops Walmart (Visa) 565503180 Shelter Groceries $ 164.01 $ 164.01 Shelter Ops �-- Staples (Visa) 565503100 Office Supplies $ 65.09 $ 35.80 Shelter Ops,.-» Leprekon (Visa) 565503180 Shelter Groceries $ 15.29 $ 15.29 Shelter Ops -• Tri Tech Forensics (Visa) 566550310( SANE Exam Kits $ 577.68 $ 89.52 Shelter Ops Walmart (Visa) 565503180 Shelter Client Grocerie<_ $ 53.56 $ 53.56 Shelter Ops �.•w Citizens Pay (Visa) 565504100 Shelter Security $ 53.22 $ 53.22 Shelter Ops.., Vivint (Visa) 565504100 Shelter Security $ 56.47 $ 56.47 Shelter Ops-- Marshalls (Visa) 565503100 Office Supplies $ 32.52 $ 2.32 Shelter Ops, Dollar Tree (Visa) 565503100 Office Supplies $ 9.49 $ 0.68 Shelter Ops...► Walmart (Visa) 565503100 Office Supplies $ 56.81 $ 4.05 Shelter Ops--• Amazon (Visa) 565503100 Office Supplies $ 182.39 $ 28.26 Shelter Ops--* Total $ 21,698.42 $ 5,264.59 TOTAL EHF Billing: $ 15,993.94 Amount charged to the Local DRF Breakdown Code Salaries Calculation grant Total Amt Total Amt Billed Vendor: Code Description Billed to DRF Lake Forest LLC 565504580 Client EFA - Rent $ 1,400.00 $ 1,400.00 Lakeland Point Apartments 565504580 Client EFA - Rent $ 1,521.00 $ 1,521.00 Total $ 2..921.00 $ 2,921.00 TOTAL EHF Billing: $ 2,921.00 •�"