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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMAN ELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO DATE: 04/1 0/2025 PHONE:2g31 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA_Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of March 24, 2025. FISCA[ / Rtjn -.FT IMPAr.T- U If necessary, was this document reviewed by legal? El YES El N 0 R N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: 1, 65 r D2: D3: �i DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Grant County Board of Commissioners _ a Meeting Minutes�` Week of March 24, 2025 - March 30, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Admin Director The followingTopics were presented and discussed during the Central Services Update: • Consent Agenda Items • Al Policy/Training • Bid Openings and Capital Projects • Policy Update -Procurement Policy • Leadership Training- Fairgrounds • Central Services/Human Resources (CSHR) Building - Budget • Administrator's Conference 9:00 a.m. - 9:15 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire Marshal The followingTopics were presented and discussed during the Development Services Update: • Open Position for Building Official • Building &Planning Division Update • EFSEC Meetings Update -Developer's Agreement Negotiations • Consideration of an Ordinance -Wind and Energy Conversion Systems (WECS) excluding 9:15 a.m.-9:45 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of this week's meetings • Resolution from South Grant County for Film Making o Paramount Contract for use of County Property • BOCC Challenge Coins - Quote for500 o Clerk to order • 2026 Budget Meeting Schedule -Auditor's Office • Rodeo Picture -Take During Lunch • Public Comment Information • Public Records Request • WMCA Conference o Records Retention Update 9:45 a.m. -10:00 a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • 2026 Budget Meeting Schedule • Capital Asset/Small and Attractive Items • Position Management 10:00 a.m. -10:15 a.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Juvenile Detention - New Case • Inmate Roster Update • Non -Contact Orders - Legal 10:30 a.m. -10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director Page 2of14 BOCC Minutes Week of March 24, 2025 The following Topics were presented and discussed during the Renew Update: • Position Management • Capital Projects • Upcoming Schedule 10:45 a.m. -11:00 a.m. Assessor's Office Update Staff Present: Melissa McKnight, County Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Department of Wildlife Bill • Property Reassessments 11:00a.m.-11:15a.m. Auditor's Office Update Staff Present: Michele JaderLund, Auditor The following Topics were presented and discussed during the Auditor's Office Update: • Tyler Tech • Position Management • Disciplinary Actions for Employee • 2026 Budget Meeting Schedule 11:15a.m.-11:30a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Economic Development Commission Meeting • Request to Surplus and Trade for Services • New Employee start • Fairgrounds projects • Senate BiLL- firearms in the fairgrounds • Upcoming Events • Cleaning and Inspection fees 11:30a.m.-11:45a.m. Risk& Safety Coordinator Update Page 3 of 14 BOCC Minutes Week of March 24,2025 Staff Present: Blair Kok, Risk & Safety Coordinator; Decorah Anderson - Cook, Director of Human Resources The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • New Claims • Meetings • Updating - Grant County Safety, Risk Management Policies & Procedures Manual and Accident Prevention Program • Creating- Risk & Safety Coordinator Policy 1:00 P.M. -1:45 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Mandy Kim and Felycite Guerra, Accounting; Michele Jaderlund, Auditor The following Topics were presented and discussed during the Position Management Review Team Meeting: • Position Review o Accounting Clerk 1 Reclassification o Mail Service Clerk Reclassification 1:45 p.m. -2:00 p.m. Commissioner Work Session Staff Present: Barbara J. Vasquez, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Commissioners Pending Decision Worksheet • Dogs on Adams Road (CC) • Fire District Meeting 4/21 • Museum Sign - Grant Funding • NACo Leadership Course 2:00 p.m.-2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • PACS Data • Check reader- Processing payments Page 4 of 14 BOCC Minutes Week of March 24, 2025 • Mobile Home Sale • Mobile Home Placement Permits - providetitle 2:15 p.m. - 2:30 p.m. New Hope/Kids Hope Update (Cancelled) 2:30 p.m. - 2:45 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Clerk's Office Caseload Statistics 2019-2024 • Clerk's Conference Last week 3:00 p.m. - 3:15 p.m. Superior Court Update Staff Present: Crystal Burns, Administrator The following Topics were presented and discussed during the Superior Court Update: • Busy with Trials • New Bailiff Started 3:15 p.m. - 3:30 p.m. District Court Update Staff Present: Desiree Ochocinski (via Zoom), Administrator The following Topics were presented and discussed during the District Court Update: • Use of Moses Lake Office breakroom for Juvenile Court and Youth Services • Security Grant • Position Reviews 3:30 p.m. - 3:45 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Office of Public Defense - Rural Fellowship Program Interviews Page 5 of 14 BOCC Minutes Week of March 24, 2025 3:45 p.m. — 4:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Ordinance re: -Moratorium on Wind/Solar • Paramount Contract w/ South County Chamber of Commerce The Monday, March 17, 2025 session was closed at 3:57 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, March 25, 2025, at 8:31 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones was excused for the morning, and attended at 11:00 a.m. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Deputy Clerk of the Board; Andy Booth, Dave Bren and John Brissey, Public Works; Decorah Anderson -Cook, Human Resources The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Fairgrounds request —fees • Sheriff's Office Surplus request • LEOFF-1 Appointments • Vehicle Use —Japanese Exchange Students o Public Works to check availability 9:00 a.m. — 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director, Dave Bren, County Engineer, John Brissey, Road Supervisor The following topics were presented and discussed during the Public Works Update: • PW Accomplishments Updates — Brissey o Fairgrounds Work, Road Work • Solid Waste, Amendment 9, Change #2 — Brissey o Expansion and Operation of the NPE System Page 6 of 14 BOCC Minutes Week of March 24, 2025 • Authorization to sign for Roadway Certification - R Jones to be on Consent April 1, 2025 • City of Ephrata/County Memorandum of Understanding o Dave Bren in -office dates • Speed Limit sign requested in District 3 o Speed Limits on county roads o Road Improvement District procedures • Consent Items • Upcoming Hearings • Pending- LAAw/ Varela for Pavement Condition Survey (04/01/25) 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Sheriff Joe Kriete, Undersheriff John McMillan, Chief Deputy Gary Mansford; Decorah Anderson -Cook and Gina Saldana, Human Resources The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Crime Reduction Team o Position Management o Accomplishments Update • Colville Tribe property on Hiawatha • Notarized Clearance Letter • Adams Road - Dogs on the road RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order Personnel Disciplinary beginning at 9:38 a.m., to go until 9:48 a.m. In attendance Matters were Commissioners Carter and Burgess, Sheriff Joe Kriete, Undersheriff John McMillan, Chief Deputy Gary Mansford, Decorah Anderson -Cook and Gina Saldana. Commissioner Carter closed the session at 9:48 a.m. 10:00 a.m. -10:15 a.m. Facilities and Maintenance Update Staff Present: Tom Gaines, Admin Director of Central Services; Kevin Schmidt, Facilities & Maintenance The following Topics were presented and discussed during the Facilities and Maintenance Update: • Bid Openings • Safety Training - Fall Protection o Next Training in April- Lock Out, Tag Out • Locksmith Training 04/10/25 • Inventory- Small & Attractive Assets Page 7 of 14 BOCC Minutes Week of March 24, 2025 o Movement of assets • Museum Readerboard • Architectural and Engineering On -Call RFQ o Remodel approval process -Board Approval o Solid Waste building remodel • Metasis Control Engine failure • Coroner's Elevator • Computerized Maintenance Management System Chart 10:15 a.m. -10:30 a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Technology Services Update: • Cybersecurity Training/Briefings • Network Updates • Unify Products vendor • Camera project at the Fairgrounds • Helpdesk ticket update • Internship Budget previously removed, to be added back in o Mailroom Position Supervision/Tasks 10:45 a.m.-11:00 a.m. Commissioner Work Session Staff Present: Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Commissioner Work Session: . • Per Diem Training Meals - Roundtable Discussion • Eastern Washington Council of Governments Clerk 11:00 a.m. -12:00 p.m. Budget & Finance AND Finance Committee Meeting Staff Present: Darryl Pheasant, Treasurer; Mandy Kim, Chief Financial Officer; Karrie Stockton (via Zoom), Grants Admin The following Topics were presented and discussed during the Budget & Finance Meeting: • State Pool Interest Rates • Purchases - None Page 8 of 14 BOCC Minutes Week of March 24, 2025 • Maturity Investments • Revenues Report • Statements to be mailed soon • Current Expense budget -shortages • Office Correspondence • PUD Tax total • Current Expense Revenue • ARPA Transfer/Funds • Coroner's Office Funds • ARPA/PILT Funds -Amount and Designation • Penalty Rebates • Overtime Summary • Employee Benefits and Salary o Insurance • DA Davidson Due Diligence Continuing Disclosure Information Meeting 1:00 P.M. -1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Jonathan Hartman, Blair Kok and Gina Saldana The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Position Management o Accounting Deputy (Approved) o Mail Services Clerk Reclassification (Approved) o Command Staff Wages -Sheriff's Office (Held) • Veterans Services Office Assistant- Office Space (To be Posted) • County Administrator Position • Timeclock Implementation RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order at Personnel Disciplinary 1:01 p.m. to go until 1:11 p.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook and Gina Saldana. The session continued until 1:21 p.m. Commissioner Jones closed the session at 1:21 p.m. Page 9of14 BOCC Minutes Week of March 24, 2025 RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at Job 1:40 p.m. to go until 1:45 p.m. In attendance were Applicant/Evaluation Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook and Gina Saldana. Commissioner Jones closed the session at 1:45 p.m. COMMISSIONER'S MEETING 2:00p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Friends of Ukraine Refugees • Westshore Drive -Sidewalk Project and removal of fence for ROW C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Ukraine Refugee petition -Support from Grant County E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Walk-on: Ordinance for Moratorium of Wind and Solar • Item 18, Fairgrounds: Bill Misc Gen Government for cleaning costs F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $1194859330.39) Page 10 of 14 BOCC Minutes Week of March 24, 2025 CENTRAL SERVICES 2. Approve contract with Cascade Central Construction for the remodel of the Ephrata Family Dentistry building. The contract value is $1,228,172.00. The work is expected to take 4-5 months beginning in April. 3. Approve the annexation petition for the City of Ephrata to serve to annex the jail and PUD properties into the city limits. 4. Approve Out of State Travel Request for Tom Gaines, Keith Conley and Evan Little to attend the NACo Annual Conference and Technology Innovation forum in Philadelphia, PA. Dates of travel are July 10 through 15, 2025. Estimated cost per member is $2,406.00 to be paid from the respective department's travel budget. CORONER'S OFFICE 5. Approve Out of State Travel Request for Craig Morrison to attend the Annual Conference Training in Las Vegas, Nevada. Dates of travel are July 19 through 26, 2025. Estimated cost is $3,745.33 to be paid out of Fund 001.120. COMMISSIONER'S OFFICE 6. Approve Commissioner's Minutes for the week of February17, 2025. 7. Approve Commissioner's Minutes for the week of February 24, 2025. 8. Approve Commissioner's Minutes for the week of March 3, 2025. 9. Approve Commissioner's Minutes for the week of March 10, 2025. 10. Approve 2025 Agreement regarding Use of County Property with the Ephrata Chamber for their Sage-n-Sun Event June 13 through 14, 2025 at the Courthouse Complex. 11. Approve Appointment for the LEOFF-1 Disability Board. Pursuant to RCW 41.26.110(1)(c) an election was held for the purpose of appointment for this position. (Valli Millard was appointed for another two-year term representing the Cities &Towns beginning March 25, 2025 through March 24, 2027) 12. Approve Recommendation of reappointment for the LEOFF-1 Disability Board. (Marjorie Steinmetz was appointed for another two-year term representing the At -Large Position beginning March 259 2025 through March 24, 2027) 13. DENY Change of Location Cannabis License Application for Canna LLC, currently located at 15642 Road 2 SW Ste 6, Quincy, WA 98848. This has been reviewed by Development Services. 14. Approve movement of $500,000.00 ARPA awarded funds from account 193 ARPA Lost Revenue to 001 Current Expense instead of 190 Grants Admin, for the Grant Administrative Specialist Position Salary and Benefits. Previous transfer in 2022 was to Current Expense. 15. Approve reimbursement request from McKay Healthcare &Rehab on the Strategic Infrastructure Program (SIP) No. 2024-07, Phase 1 Master Planning in the amount of $14,000.00 for February 2025. Page 11 of 14 BOCC Minutes Week of March 24, 2025 16. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) for the month of February 2025 in the amount of $32,282.66. 17. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 for February 2025 in the amount of $28,727.67. FAIRGROUNDS 18. Approve request from Sagehills Veterinarian Clinic and Columbia Basin Snap to waive fees for the use of Fairgrounds buildings for the purposes of a spay and neuter clinic at reduced fees. (Cleaning fees to be paid from Miscellaneous General Government) HUMAN RESOURCES 19. Approve Master Service Agreement with Lexipol for Lexipol Local Gov Policy Annual Subscription and One -Time Full Implementation and Lexipol Local Gov University Online Training Annual Subscription in the total amount of $75,383.10. This is an updated agreement, reviewed by legal. Initial term is one year from the effective date. PUBLIC WORKS 20. Approve Authorization to Call for Bids: Rock Rake Teeth 2025; Mower Blades 2025; Gutter Broom 2025; Broom Wafers 2025. Bid opening is scheduled for April 14, 2025 at 11:00 a.m. in the Public Works Meeting Room. SHERIFF'S OFFICE 21. Approve Resolution No. 25-030-CC and Request to Surplus and dispose of 44 expired ballistic vests. A full inventory list may be found on the Commissioner's website or requested from the Commissioner's Office. TECHNOLOGY SERVICES 22. Approve Purchase Order No. 1022 to Lexipol for annual software maintenance renewal of Annual Law Enforcement Policy Manual & Daily Training Bulletins used by Grant County Sheriff's Office in the amount of $12,822.54. This is a budgeted software expense from Fund 501.179. Term is May 1, 2025 to April 30, 2026. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE CONSENT AGENDA ITEMS 1 THROUGH 22, ITEM 18 TO BE BILLED FROM MISC GEN GOVT. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:33 p.m. Page 12 of 14 BOCC Minutes Week of March 24, 2025 3:00 p.m. - 3:15 p.m. Open Record Public Hearing, Request to Establish Ch. 10.50 "Walkway Surface Maintenance Along County Roads" Staff Present: Dave Bren, County Engineer, John Brissey, Road District 1 Supervisor Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been posted Ordinance 25-031-CC and published in accordance with local and state Laws, Commissioner Jones opened the public hearing at 3:00 p.m. to consider a request from Grant County Public Works for an Ordinance establishing Walkway Surface Maintenance along County Roads via RCW 47.48.010 and establish a new Chapter 10.50 of the Grant County Code entitled "Walkway Surface Maintenance Along County Roads". Dave Bren and John Brissey gave a brief description of the request. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE ORDINANCE AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:07 p.m. 3:30 p.m. - 5:00 p.m. DA Davidson, Due Diligence Continuing Disclosure Information A quorum was not present for this meeting. No minutes were taken, and the meeting was notrecorded. Page 13 of 14 BOCC Minutes Week of March 24, 2025 MISCELLANEOUS ITEMS: • The Commissioners approved and signed the Public Works Payroll Salary Fund for their March 21, 2025 payroll. • Emergency Accounts Payable in the amount of $4,275.00 to Oxford House. • Emergency Accounts Payable in the amount of $3,253.00 to Oxford House. The Tuesday, March 25, 2025 session was closed at 3:32 p.m. Meeting Minutes for the week of March 24, 2025 were approved this, day of ,► , 2025. Attest: / .r r Barbara J. Vasquez C Cle kOf the Board g BOARD OF COUNTY COMMISSIONERS Grant County, Washington s R� es, Chair Cindy Cart, Vice -Chair y Kevin Burgess,: mber Page 14 of 14 BOCC Minutes Week of March 24, 2025