HomeMy WebLinkAboutAgreements/Contracts - Public WorksGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: PUBLIC WORKS
REQUEST SUBMITTED BY: SHILO NELLIS
CONTACT PERSON ATTENDING ROUNDTABLE: JOHN BRISSEY
CONFIDENTIAL INFORMATION: ❑YES *NO
onrE:04/03/25
PHONE: 509-754-6082
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AMMENDMENT No. 9 CHANGE NO. 2, PARAMETRIX AND EPHRATA LANDFILL
RI/FS ENGINEERING SERVICES
9
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? M YES ❑ NO ❑ N/A
DATE OF ACTION: DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
4/23/24
RECEIVED
APR - 3 2025
GRANT COUNTY COMMISSIONERS
K25-067
OTE L17__M_h'M I
lets create tomorrow, together
Grant County
Exhibit A: Amendment Nine Change No. 2
Ephrata Landfill RI/FS Engineering Services
EXPANDED MULTI -PHASE EXTRACTION (MPE) PILOT TESTING
Amendment Nine Change No. 2 is the second scope and budget addition under Amendment Nine. It
includes the P1 MPE restart, 2025 operations, and completion of the plans, specifications, and
estimates for expanding the MPE system. Subtasks have also been added for project management
and technical services that may not be eligible for grant reimbursement.
The Amendment Nine completion date was previously extended through February 28, 2025, through
Change No. 1 and minor changes. The Amendment Nine budget was increased to $554,178 and
subtask budgets were reallocated in January 2025 with no net budget addition.
Change No. 2 is effective March 1, 2025, through December 31, 2025. It includes scope and budget
additions for new and continuing tasks and an updated Rate Schedule. Change No. 2 adds
$789,739, including reserve amounts, bringing the total Amendment Nine budget to $1,343,916.
Scope by Task
The Amendment Nine task structure is retained with changes, as summarized below:
Task 01PM - Task Management and Administration (J002) (Extension, budget addition)
Task 01 - Operate Existing P1 MPE System (JO02) (Scope and budget addition)
Task 02 - Interim Action Work Plan (IAWP) (J002) (Complete, inactivated)
Task 03 - MPE System Expansion (JO02) (Scope and budget addition)
Task 04 - Pilot Testing (Future, no change)
Task 05 - Interim Action Completion Report (IACR) (Future, no change)
Task 06 - Interim Action Performance Reports (IAPR) (J002) (Scope and budget addition)
Task 07 - Groundwater Monitoring Reports (GMR) (JO02) (Possible future task, not budgeted)
Task 20 - Management Reserve Fund (Amount established; use requires County authorization)
Task 30 - Grant -ineligible Services (Extension; use requires County authorization)
Task and subtask changes and additions are detailed below.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 1 March 2025
Ephrata Landfill Rl/FS Engineering Services
ZW&
varametrik
Proposal
Task 01PM == Task Management and Administrat ion
(JO02)
Extension, budget addition
This subtask is expanded to prepare for system startup in March 2025 and operate the MPE system
from April 1 through October 30, 2025. The MPE system operation will be performed in accordance
with the P1 MPE System Restart and Seasonal Operation Workplan (P1 MPE Workplan) (Parametrix
2024).
Ely
Budget addition for 2025 operations
This subtask was initiated and partially budgeted at $5,000 to cover travel and direct costs for
system inspection and minor repairs through February 2025. Budget is added for expenses incurred
by Parametrix personnel overseeing repairs and maintenance in March and implementing the P1
MPE Workplan in 2025.
Extension
This subtask was initiated and budgeted at $15,000 to cover the retention of KRCI (local contractor)
to provide minor repair and maintenance services. The remaining budget may be sufficient for
planned activities, so no budget addition is requested. The subtask schedule is extended through
December 31, 2025.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 2 March 2025
Ephrata Landfill RI/FS Engineering Services
Parametrik
Proposal
Subtask 02SUB2 - Friedman and Bruya
New subcontractor
This subtask is for Friedman and Bruya, Inc. (analytical laboratory) to provide groundwater and vapor
sample analysis in accordance with the P1 MPE Workplan for the 2025 season.
Subtask 02 Assumptions
The Subtask 02 budget is based on the following assumptions:
• Parametrix's labor and expense budgets are based on providing the following field effort:
Anticipated Number of Estimated Number of Days
Site Activity Parametrix Personnel (including travel)
System Startup Maintenance 2 1
System Start-up & Groundwater Sampling 5 3
Vapor Extraction Startup & Sampling 2 2
Annual Shutdown & Sampling 2 2
• The Subtask 02 budget excludes onsite work not listed above.
• The Management Reserve Fund (Task 20) will be used when authorized by the County for
unplanned services, such as:
• Unscheduled responses to the site (e.g., analyze reasons for shutdowns, restart the
system).
• County and Ecology review periods or other changes extending the schedule past
December 31, 2025.
• Laboratory analyses not listed in the P1 MPE Workplan.
• System maintenance or repairs exceeding the Subtask 02SUB1-KRCI budget.
The following deliverables are planned for the PS&E:
9 30% completion level, including draft technical specifications for the main equipment and
components, draft plans including the main design elements and some details, and a draft
estimate based on the anticipated bid items.
0 60% completion level, including complete draft technical specifications, draft general
specifications, complete draft plan set, and an updated draft estimate on the bid form.
I Estimate - Engineer's opinion of probable construction cost.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 3 March 2025
Ephrata Landfill Rl/FS Engineering Services
Parametrik Proposal
• 90% completion level, draft bid package for confirmation by the County and Ecology.
• Sealed final bid documents.
Technical specifications will follow the Construction Specifications Institute (CSI) system. Drawings
will follow Parametrix's standards. The Task 03 deliverables will comprise County draft and Ecology
draft PS&E at the 30%, 60%, and 90% completion level. The engineering scope and design criteria
are described in the IAWP (Parametrix 2025). Plan and specification lists in the IAWP are subject to
revision by Parametrix as the design is developed.
Subtask 0:1 - Develop 30% PS&E
Scope and budget addition
Parametrix will complete the 30% PS&E by advancing the preliminary engineering in the IAWP.
Subtask 02 - Develop 60% PS&E
New subtask
Parametrix will incorporate County and Ecology comments on the 30% PS&E and develop the 60%
PS&E.
Subtask 03 - Develop 90% PS&E
New subtask
Parametrix will incorporate County and Ecology comments on the 60% PS&E and develop the 90%
PS&E.
Subtask 04 - Develop Bid Documents
New subtask
Parametrix will incorporate County and Ecology comments on the 90% PS&E and finalize the bid
documents.
Subtask 05 - State and Local Permitting
New subtask
Parametrix will verify state and local permitting requirements for the expanded MPE system
construction and develop the applications. The following permits are planned:
• State Environmental Policy Act checklist.
• Notice of Intent under the Construction Stormwater General Permit.
Assumptions for Subtask 01 through 05
The Subtask 01 through 05 budgets are based on the following assumptions:
• The engineering design and permitting budgets are based on general adherence to the MPE
system expansion preliminarily defined in the IAWP.
• An electrical plan review by the Department of Labor and Industries (L&I) will not be needed.
• The project will fall below thresholds requiring a County Grading Permit.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 4 March 2025
Ephrata Landfill RI/FS Engineering Services
Parametrik
Proposal
The Management Reserve Fund (Task 20) will be used when authorized by the County for the
following unplanned services:
o Incorporation of design changes initiated by the County or Ecology.
o Electrical plan review by L&I.
o State or local permits not listed under Subtask 05.
Deliverables will be electronic only via email or posting on Share Point or Parametrix's FTP
site.
Subtask 06 - Site Survey
New subtask
Objective
Parametrix will provide topographic mapping for the approximately 14.5 acre site, as delineated in
Figure 1. The topographic map will be completed using a combination of an Unmanned Aircraft
System (UAS), terrestrial LiDAR and RTK GPS. No parcel boundaries will be determined in this task.
In addition, Parametrix will use the terrestrial LiDAR and RTK GPS to survey location and elevation of
the above ground piping and approximately 80 wellheads. The interior and exterior of VTT/LTT
trailers and the office/storage building will also be included in the LiDAR scans for detailed location
and elevation of the structures, piping, valving, and equipment.
Figure 1. Topographic Survey Limits
Assumptions
Assumptions for these tasks based on the following assumptions:
• Parametrix will be provided with reasonable access to all areas requiring surveys.
• All electronic mapping standards will be based on Parametrix drafting standards.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 5 March 2025
Ephrata Landfill RI/FS Engineering Services
Parametrik Proposal
• Unless otherwise specified by the client, horizontal datum shall be North American Datum
(NAD) 83/11 Washington Coordinate System, North Zone, and vertical datum shall be North
American Vertical Datum of 1988 (NAVD 88).
• For safety reasons, our survey crews are not allowed to enter subsurface vaults. Our work will
be conducted from the surface, using measure -down techniques. Crews will also not open
any structure covers weighing more than 80 pounds.
Deliverables
Parametrix will provide the following deliverables for each task:
• An electronic drawing file of the topographic survey in AutoCAD Civil 3D 2024.
• Point cloud data files can be provided in a variety of formats to suit design team needs.
Subtask 07 - Engineering Bidding
anY
Construction
Future subtask, not scoped or budgeted
T 0 4 P-1-1`0 o t T s t Ii n g 0i" j %/ i
'" Future task, not scoped or budgeted
T a 0 i -,,- I n s r _* n c t ii o n C rng/I e t1�onR e p o r t I IA' R
I- Ten ni '
W &)
Future task, not scoped or budgeted
Tasbazrr.
06 Inter"'I'm
Act'llimon
Pert, ma nil i 1 Reports
IT /
P � � � i
Scope and budget addition
Subtask 01 - Monthly IAPR Development
Scope and budget addition
Scope and budget is added for monthly reporting from March through December2025.
TasIz, 07 -- Groundwater M�,00�nitor]*'_'ng Reports
(GMR'*0s-
7
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/jj 'c
�y j � �'0
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Possible future task, not budgeted
Tas',k 20,-m Management Reserve Fund (MRF)
Fund amount established
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 6 March 2025
Ephrata Landfill RI/FS Engineering Services
JMA�
~~ ° ",="==~rik
Proposal
Task 2DhyonyNRFwhich Panamethxcan only utilize inincrements with prior County authorization on
a case -by -case basis. Examples of possible uses of IVIRF funds include incorporating scope changes
initiated bythe County orEcology, unplanned permitting, and existing MPEsystem maintenance or
repair costs exceeding the budgeted amount. PoramaLhxwill advise the County via email should
circumstances arise triggering the need to request IVIRF funds. Parametrix will describe the
circumstances, and the amount requested from the IVIRF. The County will authorize IVIRF fund use on
a case -by -case basis through emailed affirmation of a request. Authorized IVIRF funds will then be
allocated to the affected subtask(s).
Task 30 um GrantmIneligible Services
Extension,, budget addition
Subtask N�� � H �� ��-H K~�i��Q «� ~=~�����°�=��"""����"Q��="��=����Nces
Extension
This subtask is for grant -ineligible services. Parametrix and the County will endeavor to communicate
in advance when services may not be grant -eligible and mutually confirm which activities fall under
this task.
References
Paremetrix. 2024. P1 W4PE System Restart and Seasonal Operation VVorhp|an. Prepared for Grant
County Public Works by Pansmetrix, Seattle, Washington. August 2024.
Parametrix. 2025. Expanded MPE Pilot Test Interim Action Workplan. Prepared for Grant County by
Penametrix, Seattle, Washington. February2D25.
Table 1 contains budget reports for the new and substantively expanded subtasks.Grant-ineligible
services (Subtask 30.01inel) and IVIRF (Task 20) will be provided at scheduled bill rates when work is
authorized. Table 2 summarizes the Amendment Nine budget ospreviously amended, the Change
No. 2 additions, and the new total budget. Table 3 contains an updated labor rate schedule.
Grant County 553-1860o14
Exhibit * Amendment Nine Change No. 2 7 March 2025
Para etrink
let's create tomorrow, together
Table 1. Budget Additions for New and Substantively Expanded Tasks
Task Management and Administration (
Task Management and Administration
Operate Existing 131 MPE System (J002)
P1 MPE Seasonal Operation
MPE System Expansion
Develop 30% PS&El
Develop 60% PS&E
Develop 90% PS&E
Develop Bid Documents
State and Local Permitting
Site Survey
Interim Action Performance Reports
Monthlv IAPR Development2
Management Reserve Fund (MRF) (Task 20) $35,000
Friedman and Bruya, Laboratory (Subtask 01.02Sub2) $16,500
Parametrix's Direct Expenses Total (Subtask 01.02EXP) $16,600
Project Total $789►739
Proposal
:
curs
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 8 March 2025
Ephrata Landfill RI/FS Engineering Services
Para etrik
let's create tomorrow, together
r
Description Current Budget 'Addition New Bu'dget' Status
01PIV1- Task Management and Administration (J002)
$99,151
$72,005
$171,157
01PM.01- Task Management and Administration
$99,151
$72,005
$171,157
Addition
01- Operate Existing P1 MPE System (J002)
$129,221
$104,932
$234,153
01.01- P1 Work Plan (P1WP) Development
$94,221
$0
$94,221
No Change
01.02 - 131 MPE Seasonal Operation
$15,000
$71,832
$86,832
Addition
01.02Sub1- KRCI
$15,000
$0
$15,000
No Change
01.02Sub2 - Friedman and Bruya
$0
$16,500
$16,500
New
01.02EXP - P1 MPE Direct Costs
$5,000
$16,600
$21,600
Addition
02- Interim Action Work Plan (IAWP) (J002)
$253,957
$0
$253,957
02.01- IAWP Development
$253,957
$0
$253,957
No Change
03 - MPE System Expansion (J002)
$25,552
$549,308
$574,860
03.01- Develop 30% PS&E1
$25,552
$1641266
$1891818
Addition
03.02 - Develop 60% PS&E
$0
$148,408
$148,408
New
03.03 - Develop 90% PS&E
$0
$117,799
$117,799
New
03.04- Develop Bid Documents
$0
$90,040
$90,040
New
03.05 -State and Local Permitting
$0
$15,092
$15,092
New
03.06 - Site Survey
$0
$13,702
$131702
New
06 - Interim Action Performance Reports (IAPR) (J002)
$21,297
$28,494
$49,790
06.01- Monthly IAPR Development
$21,297
$28,494
$49,790
Addition
20 - Management Reserve Fund
$0
$35,000
$35,000
New
30 - Grant -Ineligible Services
$25,000
$0
$25,000
No Change
Totals
$554,178
1 $789,739
1 $11343,916
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 9 March 2025
Ephrata Landfill RI/FS Engineering Services
i�arametrix
Employee Lvll�
Classification L.
Bill Rate:
Joshua R. Ahmann
Sr Planner
201.19
Bruno Antoine
Engineer II
131.14
Amber M. Bailey
Sr Scientist/Biologist
193.75
Michael P. Brady
Sr Hydrogeologist
215.61
Katherine Burke
Hydrogeologist 1
112.32
Alan T. Butler
Sr Engineer
208.00
Cameron B. Carlson
Sr Electrical Engineer
213.40
Marvin C. Casanova
Sr Electrical Engineer
236.16
Jason J. Ceralde
Planner IV
158.63
Nicole F.S. Chen
Engineer 1
120.99
Noah D. Christensen
Engineer II
138.14
Guy Cosway
Sr Electrical Designer
229.86
Sarah A. Crackenberger
Sr Project Accountant
138.21
Shira DeGrood
Sr Scientist/Biologist
193.44
Tabatha E. Dye
Engineer IV
134.14
Debra M. Fetherston
Publications Supervisor
170.50
Lauryn E. Guerrissi
Engineer III
155.46
Michael L. Hall
Sr Scientist/Biologist
223.70
Eric S. Hansen
Surveyor II
99.20
Shanon L. Harris
Project Controls Specialist
148.46
Walter Harvey
Env Tech III
128.00
Jean N. Johnson
Sr Contract Administrator
193.41
Jessica M. Lavaris
Sr Project Accountant
134.47
Jordanna D. Lebow
Project Accountant
100.32
Laura B. Lee
Sr Consultant
239.23
Alexander M. Lesher
Engineer III
173.48
Jacob W. Linke
Sr Engineer
198.09
Joel S. Linke
Sr Engineer
245.28
Amanda B. Lucas
Publications Supervisor
144.80
Jason N. MacLeod
Survey Supervisor
217.22
Marriah K. McCreery
Project Controls Specialist
152.64
Rebecca K. Mellinger
Publications Supervisor
154.85
Joseph R. Merth
Sr Consultant
299.91
K. Darik Miles
Electrical Designer IV
183.49
Dwight E. Miller
Principal Consultant
352.23
Proposal
Employee
Classification
Bill Rate
Brandon D. Moss
Sr Engineer
217.00
Tiffany L. Neier
Sr Engineer
218.98
Sally V. Nguyen
Hydrogeologist 1
126.37
Daniela A. Nice
Surveyor III
117.82
Colton B. Nordby
Surveyor III
118.40
Drew 0. Norton
Engineer IV
189.57
Clara F. Olson
Engineer III
154.75
Andrew A. Peterson
Designer III
158.22
Denise D. Peterson
Electrical Designer III
170.75
Colin Y.M. Phang
Engineer III
156.40
Brian K. Pippin
Sr Consultant
301.53
Butch R. Purganan
Designer IV
199.24
Jeffrey W. Reinmuth
Sr Electrical Designer
200.01
Darlene V. Richter
Sr Project Accountant
135.01
Robert W. Rohler
Sr Electrical Engineer
253.53
Adam W. Romey
Hydrogeologist IV
162.78
Katheryn Seckel
Sr Planner
211.98
Antoinette M. Selhaver
SrAdmin Assistant
102.75
Roseanne Sherman
Sr Project Coordinator
117.54
Victoria L. Soileau
Sr Project Accountant
151.50
Margaret E. Spence
Sr Consultant
243.10
Derek S. Spencer
Sr Electrical Engineer
228.39
Jacob M. Stolle
Engineer III
150.01
Alixondria J. Strobeck
Project Coordinator
100.80
Scott Swedberg
Engineer II
133.12
Susan E. Swift
Technical Editor
132.00
Becky J. Taylor
Sr Publications Specialist
122.94
Chad L. Tinsley
Sr GIS Analyst
165.88
Steven Wagner
Sr Engineer
279.96
Morgan C. Waidelich
Surveyor III
121.31
Russell W. Wells Jr
Electrical Engineer 1
128.61
Clifford M. West
Sr Designer
221.00
Connor R. Wittman
Sr Consultant
254.37
Patricia E. Yi
Isr Graphic Designer
148.61
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2 10 March 2025
Ephrata Landfill RI/FS Engineering Services
141/2/25, 8: 11 AM RE: Amendment 9 change # 2 - Shilo Nellis - Outlook
;� Outlook
RE: Amendment 9 change # 2
From Rebekah M. Kaylor <rmkay1or@grantcountywa.gov>
Date Tue 4/1/202S 8:18 AM
To Andy Booth <abooth@grantC0Untywa.gov>
Cc Shilot Nellis <sne11is@grantcountywa.gov>
Good Morning,
If you are good with this, I am fine with it.
Regards,
Rebekah Kaylor
Chief Deputy ProseCLIting Attorney (Civil/Appellate)
Grant County Prosecuting Attorney's Office
PO Box 37
Ephrata, WA 98823
qr C)
Phone: 509,754,2011 x3l
Fax: 509.754.6574
rrn ka lor gl-antcounty�iva.ggv
o -
The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was
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public record and be SUbject to disclosure upon request.
From: Andy Booth <a booth@ gra ntcou ntywa.gov>
Sent: Monday, March 31, 202S 3:02 PM
To: Rebekah M. Kaylor <rmkay1or@grantcountywa.gov>
Cc: ShIlo Nellis <sne11is@grantcountywa.gciv>
Subject: Amendment 9 chance # 2
This is change #2 of amendment 9. It funds the restart of the MPE program.
Thanks,
abouttlank 1 i2
4/21253 8:11 AM
RE: Amendment 9 change # 2 - Shilo Nellis - Outlook
Grant County Public Works Director
124 Enterprise St.
Ephrata WA, 98823
abooLh@grantcountyAa.gov
(509) 754-6082 Ext. 3519
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