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Home My WebLink AboutAgreements/Contracts - JuvenileGRANT COUNTY COMMISSIaNERS AGENDA MEETING REQUEST FORM (Must he submitted to the Clerk of the Board by 12:00ptn on Thursday) REQUESTING DEPARTMENT; Juvenile Court &Youth Services REQUEST SUBMITTED BY: Pepper L. Teterud CONTACT PERSON ATTENDING ROUNDTABLE: Pepper L. Teterud CONFIDENTIAL INFORMATION; EIYES W N0 DATE: 4/3/2025 PHONE: 599-754-5699 x4432 ®Agreement ! Contract CHAP Vouchers EAppointment 1 Reappointment map DARPA Related 0Bids 1 RFPs f Quotes Award OBid Opening Scheduled ElBoards 1 Committees ElBudget ElOomputer Related OCounty Code DEmergency Purchase E Ernplayee, Rel. D Facilitles Related ElFinancial El Funds ❑ Hearing EI Invoices I Purchase Orders DCrants -- Fed/State/County El Leases EIMOA 1 MOU Minutes 0Ordinances E 0ut of State Travel ❑ Petty Gash 0 Policies El Proclamations S Request for Purchase ® Resolution 0Recommendation CJProfessional Serv/Consultant Elsupport Letter ElSurplus Re.q, ElTax Levies ElThank You's OTax Title Property OWSLCB 111111501 I any requesting ermission to sign a catering contract for a grant funded If necessary, was this document reviewed by legal? ® YES 0 NO 11 NIA DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D 1: D2: D3: 4123124 WITHDRAWN RECEIVED APR -3 2025 GRANT COUNTY COMMISSIONERS "?,Ve M14� Ora wmatavteef 'j, fmr4l & fever du &w a,,.# wrpwud "d CVaA#_d a 44/wn pffww. GRANT COUNTY JUVtNFLE COURT & Y41UTH SEEttifflG�S Suhaie YaLtaccw, , jumiate eoavt admiubtw&Y, gew a eumijoid, i;=vdimt ad 'item aWm u*w, twtuA scoft 06011_'t juttvide Sewicz..i Alanage-i geppew e. getewd, Ufficz .41miagert April 3, 2025 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 RE: Permission to Sign Contract For FJCIP Grant -Funded Retreat Dear Board of County Commissioners: This request is being submitted on behalf of our department head, Suhail Palacios, who is out on vacation. Please see the attached contract for review and approval. Contractor: Best Western Lake Front Hotel, 3000 W. Marina Dr., Moses Lake, WA 98837. Contract Date: due and payable by April 9, 2025 for the event to be held on April 16, 2025. Amount: $3,206.07 one time payment Funding source: Family & Juvenile Court Improvement Plan Grant #ICA25330. Purpose: to hold a full day retreat/symposium per FJCIP grant terms with allowed funding to engage local dependency court partners with the shared goal of improving outcomes for children, families, and professionals that support them. Sincerely, Pepper L. Teterud, Office Manager Cc: Suhail Palacios, Teresa Crawford, Teresa Wyman P.O. BOX 8181303 ABEL ROAD * EPHRATA, WA 98823 * PHO?qE (509) 754-5690 1 EFAX 1-509-754-5797 Best Western Lake Front Hotel Catering Contract 3000 West Marina Drive, Moses Lake, WA 98837 - - -------------- ------- ---------------- Today's Date APRIL 2ND 2025 Function FAMILY AND JUVENILE COURT Name IMPROVEMENT PROGRAM Function Date APRIL TH2025 1 16 RETREAT .......... ... ............... — --- -------- - ------ Room(s) SUN AND SURF ROOM Function Day WEDNESDAY Person (s) 4 TERESA WYMAN Telephone Booking . .. ..... ..... . ....... . . ....... Address tjwyman@arantoountywa�.gov Fax ----- ------- ...... - ----------- — - - ------- city MOSES LAKE p State/zip WA 98837 Type of Function .......... ...... . . ............. RETREAT Room Available --------- - .......... Function Serve 8:00 AM Vacate 5:00 PM 7:00 AM 8:00 AM ours Bar H Begins Food 12:00 PM Room ........... ..... . # of attendees 1 50 Customer's final Guarantee . ......... .. Equipment Needed: Billing Instructions: Whiteboard X Easel r Flags LC PA system X Screen Lectern Microphone X Podium Catering Pens/Pads- Bar Flip Chart Dance Floor Reg. Table Room, Table, Style Set up: Theatre Boardroom Classroom 1 1 U-Shape Rounds X Square Reception I I # of Tables Other Contract Acceptance: hereby approve of the above arrangements and agree to cwTp'ty with the pol* * s forth abythe est Western e/ nfar cEean? Customer's Si nature 4& q Date " Thank you for booking with the Best Western Lake Inn! Cash ......... . Credit Card XXXXXXX Direct Bill ROOM RENT$600.00 CONTINENTAL BREAKFAST$17.00X50 COFFEE STATION -NO CHARGE TACO SALAD BUFFET$20.00X50 MICROPHONE$45.00 PORTABLE PA -NO CHARGE CONTINENTAL BUFFET Choice of .Muffin or Danish Fresh Seasonal Fruit Freshly Brewed Coffee & Tea Avith Scrambled Eggs TACO SALAD BAR Crisp Salad Greens, Spicy Ground Beef & Chicken Cheddar Cheese, Black Olives, Tomato, Sour Cream, Refried Beans, Guacamole, Green Onion, Tortilla Chips and Salsa, Assorted Cookies 20% GRATUITY/SERVICE CHARGE 8.5% SALES TAX ON ALL ITEMS Best Western Lake Front Hotel Catering Invoice 3000 W Marina Drive Moses Lake, WA 98837 Invoice Number: F . unction Name FAMILY AND JUVENILE COURT .1 MPROVEM ENTPROG RAM. Function Date APRIL 16TH 2025 RETREAT -Person �s) Booking __FTERE SA WYMAN Telephone . I . ....... E-Mail Address tjwyman@gran'tcountywa,gov Fax 1iy F6, MOSES LAKE I ...........*`J-............... Statelzip . . ......... . WA 98837 of Function [' TypeMWMMMMYY RETREAT ___ ___ . . ....... .. . . ........... - ----- Method of Payme.nt, nIN.�� Credit Card . ....... . . . ............. .. ......... ... . ......... . ... ....... ............ .. ............. . .......... ................... Direct Bill Billing Qetail . .......... . ...... . . ..... 1 SUN �kND SORF ROOV . ............... "."0" 0 ...... C. - - - 0- F., F. —EE S T—A., T 1-0 N. 0.00 . .......... . . .. ...... "" ............. — — """"" - � 0N " I " ' I N' ' JENTAL BREAKFAST .—J—650.00 ............ ....... . . .. . ..... . ... ....................... . . TACK SALA[) BUFFET . ..................... 1506.1 0 ........... ...................... 1 MICR OPHONE 45.00 F . ... . .............. .. . ..... .......... . ..... . ....... ................... ................................I . ....... ..... - - `` . ........ .................. . . .......... B.illing Summary r ... ... . ............ ............ Food .. . . . . . ........................................ . ............... . . . .......... 1860.00 Beverage Setup Fee/ SC 499-00 . . . . .. . . .... . ............................. * .............. Tax ........ . ..................... ........... 212.07 uJM»Room.Charge 600.00 Misc. 46.00 ... . ......... """, ............... . . ........ Total $33206-07 Caterino- Policy t!5 All reservations and agreements are made subject to the rules and regulations of the hotel, along witli the following conditions: I Attendance Confirmation: The final guest count must be provided at least 48 hours in adx'Llnce. This number will serve as the final guarantee, with a permissible fluctuation of-' 1, 0%. 2. Cancellations: To avoid a room charge, cancellations must be made at least 72 hours prior to the event. Cancellations after the 72-hour deadline Nvill incur a room charge and `25)% of the projected ftinction cost to cover inventor v management. 3. Damage Liability: The patron is responsible for any damage to hotel property and for the loss or damage of any rental equipment. 4. Lost Items: The Best Western Lake Front Hotel and Conference Center will not be held liable for any merchandise or personal items left on the premises. Deposit: A non-refundable 25% deposit is required at the time of booking. This deposit will be credited toward the final balance of the event. 6. Payment Terms: All payments must be made by cash or credit card, unless credit has been established in advance with the hotel. For cash ffinctions, a credit card or prepayment in full is required. 7. Damage Deposit: Cash payments will require an additional $500 damage deposit. This deposit is refundable upon room inspection after the event. 8. Credit Card Authorization: All credit functions require a completed credit card authorization form. 9. Payment Deadline.- The full balance for the event is due at least 5 days prior to the event. 10. Contract & Policy Acknowledgment: A signed copy of this policy and the catering contract must be returned to the hotel at least 7 days before the event. I I - Alcohol Policy: Alcohol may only be consumed by guests who are 21 years of age or older. 12. Outside Alcohol: No outside alcohol is permitted on hotel property. If anv personal alcohol is brought in, the event will be immediately terminated without a refund. Acknowledgment.- By signing below, I acknowledge that I have read, understood, and agree to the terms outlined *1 1 in this catering policy. /00 Date SiQnaturel I Ire resentim.--y P ATTEST: Approved as to form: Barbara G. Duerbeck, WSBA # 53946 Deputy Prosecuting Attorney Date: BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON R o b J- --o<ehohair I Cindy Carter, Vice -Chair Ke'vin Burs slAember