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HomeMy WebLinkAboutAgreements/Contracts - Public Works (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: JOHN BRISSEY CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 03/27/25 PHONE:509-754-6082 Willa: a :N Now ;V1111111111i III .. u] ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget [:]Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel [:]Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter [:]Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB SUGGESTED CORDING FOR AGENDA* Wh What hhTerAMMENDMENT m, EXTENSION WITH MOTTORIGINALLY APPROVED BY THE BOCC ON 12/31/24, THIS FORM WAS NOT PROVIDED TO US AT THE TIME AND SUBSEQUENTLY NOT SIGNED BY THE BOARD If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: a[2 D2: D3: DEFERRED OR CONTINUED TO: RECEIVED MAR 2 7 2025 4/23/24 GRANT COUNTY COMMISSIONERS Docusign Envelope ID: 8BEFF0IA-9136-499C-9D54-4F92EB5FCC69 EIGHTEENTH AMENDMENT TO SUBCONTRACT AGREEMENT FOR Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Cleanup Action Plan (CAP) This is Amendment No. 18 ("Amendment") to the Subcontract Agreement dated as of the 6th day of August, 2007 ("Subcontract"), made effective as of the 31 St day of December, 2024 ("the Effective Date"), by and between Grant County ("COUNTY"), with offices at 124 Enterprise Street SE, Ephrata, WA 98823, and Mott MacDonald, LLC ("CONSULTANT"), successor in interest to Pacific Groundwater Group, having a principal office at 1601 5th Avenue, Suite 850, Seattle, WA 98101. COUNTY and CONSULTANT are collectively referred to herein as the "Parties" and individually as a "Party." WHEREAS, the Parties entered into the Subcontract and seventeen (17) amendments to date; and WHEREAS, the Parties desire to amend the Subcontract to memorialize certain scope, fee and/or schedule changes and/or modifications to certain services to be provided by CONSULTANT under the Subcontract. NOW, THEREFORE, in consideration of the representations set forth above, the Parties agree as follows: (1) All capitalized terms hereunder shall have the same meaning as those set forth in the Subcontract unless specifically defined hereunder. (2) CONSULTANT'S scope of work is modified as follows: Scope is unmodified from Amendment #16 and 17. Any additional items required can be added by mutual agreement through contract amendment. (3) CONSULTANT'S fee for the change(s) to its Services shall be as follows: No change to total authorization. Original Subcontract fee: $707,984 Most recent amendment (#17): $546,861 This amendment increase/decrease: $0 (no change) Total Authorization: $4,449,976 See Exhibit A for revised hourly billing rates. Subcontract Amendment No. 18 from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project Mott MacDonald Restricted Docusign Envelope ID: 8BEFF01A-9136-499C-9D54-4F92EB5FCC69 (4) CONSULTANT's schedule for performing its Services shall be as follows: Current contract expiration: December 31, 2024 This Amendment time increase/decrease: 151 calendar days Revised subcontract term date: May 31, 2025 (5) The changes to the Services to be performed hereunder, and fees for such Services, shall be in accordance with all of the terms and conditions of the Subcontract, except as specifically modified in this Amendment. (6) The Subcontract shall remain in full force and effect except as specifically modified by this Amendment. (7) By executing this Amendment, the Parties agree to modify the Subcontract scope of work, price and term date as stated above. Upon execution, this Amendment becomes part of the Subcontract. (8) Each party signing below represents and warrants that the individual signing on its behalf has full authority to bind the party to the terms of this Amendment. IN WITNESS WHEREOF, the Parties to this Eighteenth Amendment have executed same as of the Effective Date. MOTT MACDONALD, LLC Signed by: BY Name: Diana Walker Title: Division General Manager GRANT COUNTY -y BY. e: `fob Jones, Title:, Chair Subcontract Amendment No. 18 from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Proj ect 0) Mott MacDonald Restricted Docusign Envelope ID: 8BEFF01A-9136-499C-9D54-4F92EB5FCC69 Billing Rates Table — Grant County 2025 Classification Principal (Technical Director) Sr. Project Manager Sr. Technical Staff Technical Administrative Billing Rate/hr $340.00 $210.00 $195.00 $150.00 $120.00 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12-.00pm on Thursday) REQUESTING DEPARTMENT, PUBLIC WORKS REQUEST SUBMITTED BY-SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLEDAVE BREN CONFIDENTIAL INFORMATION: DYES i"@NO DATE: 12/19/24 PHONE, MAgreement / Contract 11AP Vouchers OAppointment / Reappointment CIAA Related 0131ds / RFPs I Quotes Award Chid Opening Scheduled DBoards / Committees 0 B udget 0 Computer Related DCounty Code OEmergency Purchase 0 Employee Rel. [Yacilities Related El Financial Il Funds 01-learing C]Invoices / Purchase Orders 01 Grants — Fed/State/County Cl Leases DI OA / MOU El Minutes 0 Ordinances E0 Out of State Travel OPetty Cash Policies 1:1 Proclamations 10 Request for Purchase OResolution Recommendation 01 Professional Serv/Consultant 7 Support Letter 0SUrplus Req, OTax Levies Thank Yo u's ElTax Title Property EIWSLCB 221IN MEAL REQUESTING TO EXTEND A MMEND MENT 17 WITH MO T T MCDONALD FOR THE EPHRATA REMEDIAL INVESTIGATION FEASIBILITY STUDY PROJECT FROM 12131/24 TO 05/31/25 WITH NO CHANG IN FUNDS If necessary, was this document reviewed by accounting? El YES 7--j N 0 R N/A If necessary, was this document reviewed by legal? Fm YES 01 NO "ID N /A DATE OFACTIONS � 1213�1-2v APPROVE: DENIED ABSTAIN DI D2A. D3- 4/23i24 DEFERRED OR CONTINUED TO: Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823 As, publimorks2grantcountywagov MEMO DATE: December 19th, 2024 TO: Honorable Board of County Commissioners FROM: Andy Booth Interim Public Works Director SUBJECT: Request an extension to Amendment 17 for the Ephrata Remedial Investigation Feasibility Study project Serial No. 24.115 Mott McDonald respectfully requests the Board's approval to extend the deadline for Amendment 17 (attached) from December 31, 2024, to May 31, 2025. At this time, no changes to the approved amount are being requested. AB.-sn "To meet current and future needs, toa serving ether with public and private entities, ng ties, while fosteria respectful and successful work environment." �-- C� Andy Booth, Interim Public Works Director.....,. Ext. 3519 James Davis, Interim Supervisor Dist. No. 1.... Ext, 3504 Information ................................... (509) 754-6082 John Brissey, Interim Deputy Director ............... Ext. 3540 Mike DeTrolio, Supervisor Dist. No. 2 .......(509) 7654172 FAX ................................................. (509) 754-6087 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rusty Soelter, Supervisor Dist, No. 3 ........ (509) 787-2321 Dave Bren, PE, County Road Engineer... Ext. 3502 Rod Follett, Supervisor Sign Shop ..................... Ext. 3579 John Spiess, Supervisor Central Shop (509) 754-6086 Jajaira Perez, Finance Manager ............. Ext. 3555 Jason Collings, Supervisor Solid Waste...... (509) 754-43:19 Tim Massey, Supervisor Bridge Crew .............. Ext. 3535 12119/24, 4,17 PM RE, E-Phrata RIFS - Amendrient Extension Request - "ShHo Melly - Outloo.'K a Outlook RE, Ephrata RIFF - Amendment Extension Request r I Frorn Rebekah M. Kaylor <rr,,:I kaylor(,,r—,�-,-qran+Lr-ountywa-gov> Date- Thu 12/19/-12024 12-5-' PM 1 To Andy Booth <abooth@gr nt-ok ntpwaxiov> a c Cc Shilo Neill's <snellis@grar-,tcou''!-It��va-,qov> I am fine with this, Regards, Rebekah Kaylor thief Deputy Prosecuting Attorney (C-MI/Appellatee Grant County Prosecuting Attito.-ney's Office PO Box 37 Ephra'(-* WA 98823 Phone: 509,754,2011 x3950 Fax- .1509.754.6574 � miLaylLir , 2 gra P. t c o u n tyAg. gov Tine cortc-nts of this e-mail message, including any attachments, are intend-{' solely for U e :use of 'he person or entity to whom the e-mail was addressed. It contains infcmnation that may be protected by attorney -Client privilege, work-prcduct, or ether privil-eges. and may be restricted from disciesU re lry applicable slate and federat. 1&.u. if Y-JU are not theintended reciplent of this this message in errorir-essage? be adv1sed that any disseaminaton, dlstribut3or,, or use at tf,,e contents of this message is strictly prohibited. Ifyou recelive-d , please contact. the sender by reply e-mail, please also permane ntly delete all copies of the original e­rnail and any attached docurientation- Please bp- aWv sed that any reply to this e-mail may be considered a public record and be3Ubject to diSCIOSUre upon mquest From: Andy Booth <a booth @g1rantoo untywa, gov> 0 Sent-, Thursday, December 19, 2024 12:30 PM To: Rebekah N-1. Kaylor <rmi(aylor@grant;-IountytiAia.gov> Cc: Shilo Nellis <sn�a-ilifs@granL-countywa.gov> : rW Subject r Ephrata RIFS - Amendment Extension Request Amendment 17 was signed on August 8, 2023. tvlott Macdonald is requesting to extend this from DeKember to May, They are not looking to increase th.-a. budget, I can find no proof Sam Castro had this reviewed by YOU. When you get a chance can YOU take a look at this for me? Happy Holidays, Andy From: Ala Slkaskevych <Alla.Ska tc h (Zu rn o tt n-i ac. c om. > Sent: Tuesday, DeLcenibenr 17, 2024 11:08 AM To: Andy Booth <a booth (-@gra ntcouDtya.gov> C(--: Janet Kriox <Janet.KnoxPmottrnac.com> Subject: RE: Ephrata RIFS - Amendment Extension Request about:b1ank 12119:24, 4 -, -1 1-1 PIM --PE rata RIFS - Arneridment Lxhnnsion Request -- Shib Noll's - OUMoOK "EXTERNAL EMATL** This email oriainat-ed from outside Gran' Cooat v's nef.v,4;o-v. Do not click links Of- ODc_ln attachments uriless you recognize the sendei- and now the content is safe. Goot-_ 44 morning Andy, Following Lip with yuou per below, Our Amendment i-'/-' is due on December 31., 2024. We WOUld like, to confirm if you Ire ok with the proposed extension. Please let us know at YOUr earliest convenience ifithis works for you at d we will send you the draft Amendment 1-8 for review anti, Carp oval 'f Best regards-, Alta Alla Skaskevych Pronouns: shea, her, hers Senior Pr JectManager - HydrogeologisiL 0Manager - D 206-539-3765 C 8163-642-­, 365 alla. skaske_vvch!mot rrfaC.COM t) 1 1 Mott MacDonald Re t,ncted From: A111a Ska_qkevVc_h Sent: Monday, November 11, 2024 5:49 PM To: Andy Booth <aboqth@grantcougty�6La.gov> Cc: Janet Knox <,! a net. 1(nox@Lmottrnak_.cc)m> Subject: Ephrata Rl'r--S - Amendment ExtP_nsion Request Dear Andy, I hopc this email finds you well, I an writing to crive you an update on our remaining budget for the Ephrata RIPS project and to requQ-,Z-)t an extension of our ArneArnen rn e n t 17 (attached). It expires at the end of this year, on December 31., 2024, While we are waiting for Ecology to approve the IAWP, we suggest thatv.;e extend the end date of our amendment un Nlay 31, 0 %_ oc> 2025. As of this writing and before we relceive Ecology comments, w-,--� do not estirna-le the need fora change in the total amount. We wish to update the Mott MacDonald hourly billing rates to 2025, Once the lAWP is fully approved by Ecology, we will 0 0 understand our scope of work better and can, at that time, plan our effortS, for the next year more effechvely, As of last week, our remaining budget on the project is approximate) "'85,000, and we believe this budget will be sufficient to sustain the work through the first quia,r"t-kel, of 2025. Please let us know if you have any comments or sug.gestionS., We would be happy to discuss) it over the- call if neleded, . I Best regards, Janet & Alta Janet Knox, LG PronOUns: she. her, hers Serior Vice President D 2001,6329,1893 C 206,37' 54 32 janel-kno&f Alla Skaskevych PronoiUns: she, her, hers S e ni o r P eject f -, Manager - Hydrogeologist C 8 D 2006-5_39-37(35 4 16-E-342-7365 ai l'a.skaskev,yLhj— . gMoUrnac.corn about,blank 2/3 12/19/24, 4:17 PM RE: Ephrata RIFS -Amendment Extension Request - Shilo Nellis - OLItlook MMott MacDonald M1601 5th Avenue MOTT Suite 800 MACDONALD Seattle WA 98101 United States of America Website I Linkedin I Instagram I Facebook I YouTube The information contained in this e-mail is intended only ror the person or entity to which It Is addressed and, may contain confidential and/or privileged material. If you are not the intended recipient of this e-mail,. the use of this information or any disclosure, copying or distribution is prohibited and may be unlawful. If you received this In error, pleasia contact the sender and deletethe t iaterial from any computer. about:blank 313 GRANT 'COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clark otthe Board by 12;00pm on Thursday) REQUESTING DI PARTMENT: Public Works DATE; 081021202-3 REQUEST SUBMITTED B1';8hi10 Nollis PHONE; 0 CONTACT PERSON ATTENDING MEETING; sam �aatro � CONP.I'DENTIAL INFORMATION: OYESM NO WAgreernent 1 Contract ❑AMA 'touchers CAppointment I Reappointment ❑ARPA Related 013lds / RPPs I Quotes Award Oft Opening Soheduied ❑ Boards / Committees ❑ Sudg.et ❑Computer Related 0County Code ClEmergency Purchase OEmployee Rel. L Facilities Related ❑Flnanalol 11�unds ❑Hearing Ellnvcices / Purchase Orders []Grants — F+edlState{Deunty »Leases CIMOA I MOU ElMinutes 00rdinences []Out -of State Travel I] Pe Cash opollcles OProclamatiens O-Request for Purohese ❑Resolution ORec+ommendation OProfessional Serv/Consultant 08upport Letter[]Surplus Re � []Tax Levies OThank Ybu`s I�Ta� Yule �i�reperty . ❑1+"V'SLCB Malt MoDonatd, Amendment 17 to the subtontrant Agreammt, t;XPitos on Docomhar 31, 2024, Amendment 16 ssplMd ,tiny 31,:20231 No chango to the (t)td authortrto,n, N [,LS DG T_IMPA T* You are required to comptete Page I. GAL , �i"I 'lit ' ' + Ue for oritracts ro iine ts,-,Lease.s10rdin»iices tCL. Signature: Date: (ftsecutortDoputy Prosecutor) APPROVED 7,.,,,3 DATE OF ACTIONt1hN � �EIDENIED OT�SLEDMEI;ERREDINO ACTION TAKEN 000NTINUED TO GATE; 1 0Ti",IER 6 Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823 ,publicworks@grantcountvwa.gov Serial No. 23.098 To: Honorable Board of County Commissioners Grant County From: Samuel Castro Public Works Director Date: August 8th, 2023 Re: Amendment 17 to the Subcontract agreement with Mott McDonald This is the Seventieth Amendment to the subcontract agreement for Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Clean Up Action Plan (CAP). Amendment 16 expired July 31, 2023. Grant County Public Works and Mott McDonald would like to .memorialize the schedule change only through Amendment 17. The scope is unmodified from Amendment 16. There is no change to the total authorization. The revised subcontract term date will expire on December 31, 2024. The Department of Ecology Grant was extended through 2025 to complete the Final Cleanup Action Plan. I am respectfully requesting the Board authorize the Chair Commissioner to sign and approve Amendment 17. D,ate-d this day of_ --, 2023, Board of County. Commlssito�ners Grant Cou-nt y� Washiqgton Approved Eilsapprove Abstain Dist #1 Dist #I 'Deist #1 %n1%rV%A - hAAMN Dist #2 Dist #2 DistnM% #2 %1U1WWV% - %rV% Dist #3 Dist* #3 Dist #3— "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." Information .........................................................(509) 754-6082 Rob Harris, Assistant Engineer .................. ............. Ext. 3517 John Brissey, Supervisor -Dist. No. i ............................ Ext, 3539 FAX— .......... * ........ * ...... * ... * ...... o(509) 754-6087 Bob Bersanti, Construction Engineer ...................... Ext. 3503 Mike DeTrallo, Supervisor -Dist. No. 2..............(509) 765.4172 Sam Castro, Public Works Director ... .......................... Ext.-3504 Karen Maedke, Admin. Support Manager .............. Ext. 3551 Rusty Soelter, Supervisor -Dist. No''3 ............... (509) 787.2321 Andy Booth, Assistant Public Works Director ............ Ext. 3519 Rod Follett, Foreman -Sign Shop .............................. Ext, 3579 John Spiess, Supervisor -Central ShoP ............. (509) 754.6086 Dave Bren, PE, County Road Engineer ........................ Ext. 3502 Jason Collings, Solid Waste ............................ (509) 754-43:19 Tim Massey, Bridge Supervisor .................................... Ext. 3535 DocuSign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E K23-194 SEVENTEENTH AMENDMENT TO SUBCONTRACT AGREEMENT FOR Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Clean Up Action Plan (CAP) This is Amendment No. 17 ("Amendment") to the Subcontract Agreement dated as of the 6'hday of August, 2007 ("Subcontract"), made effective as of the 1P day of July, 2023 ("the Effective Date"), by and between Grant County ("COUNTY"), with offices at 124 Enterprise Street SE, Ephrata, WA 98823, Mott MacDonald, LLC (successor in interest to Pacific Groundwater Group), having a principal office at 1601 5th Avenue, Suite 850, Seattle, WA 98101 ("CONSULTANT"). COUNTY and CONSULTANT are collectively referred to herein as the "Parties" and individually as a "Party." WHEREAS, the Parties entered into the Subcontract and sixteen (16) amendments to date; and WHEREAS, the Parties desire to amend the Subcontract to memorialize certain scope, fee and/or schedule changes and/or modifications to certain services to be provided by SUBCONTRACTOR tinder the Subcontract. NOW, THEREFORE, in consideration of the representations set forth above, the Parties agree as follows: (1} All capitalized terms hereunder shall have the same meaning as those set forth in the Subcontract unless specifically defined hereunder. (2) SUBCONTRACTOR's scope of work is modified as follows: Scope is unmodified, from Amendment 416 Any additional items required can be added by mutual agreement through contract amendment, (3) SUBCONTRACTOR'S fee for the change(s) to its Services shall be as follows: No change to total authorization. Original Subcontract fee: $707,984 Most recent amendment (416): $ 5 4 6,8 61 This Amendment increase/decrease: $0 (no change) Total Authorization: $4,449,976 See Exhibit A for revised hourly billing rates. Seventeenth Subcontract Amendment from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project 11 Docu$ign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E (4) SUBCONTRACTOR's schedule for performing its Services shall be as follows: Current contract expiration: July 31, 2023 This Amendment time increase: 519 calendar days Revised subcontract term date: December 31, 2024 (5) The changes to the Services to be performed hereunder, and fees for such Services, shall be in accordance with all of the terms and conditions of the Subcontract, except as specifically modified in this Amendment. (6) The Subcontract shall remain in full force and effect except as specifically modified by this Amendment. (7) By executing this Amendment, the Parties agree to modify the Subcontract scope of work, price and term date as stated above. Upon execution, this Amendment becomes part of the Subcontract. (8) Each party signing below represents and warrants that the individual signing on its behalf has full authority to bind the party to the terms of this Amendment. IN WITNESS WHEREOF, the Parties to this Seventeenth Amendment have executed same as of the Effective Date. GRANT COUNTY BY: Name: Title: Rob Jones, Chair MOTT MACDONALD, LLC DacuSignedby. BY:ff-MA-MAAA A ^A .Mn AA Name: Janet Knox Title: senior vice President Seventeenth Subcontract Amendment from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project 2 DocuSign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E EXHIBIT A BILLING RATES M1 Illk M,,,AC.DONALr.% Billing Rates Table —Grant County 2023 Classification Ming '.RateL hr Principal (Technical Director) $310.00 Sr. Project Manager $195.00 Sr. Technical $180.00 Staff Technical $140.00 Administrative $110.00 Seventeenth Subcontract Amendment from Grant County, Wasbington to Mott MacDonald, LLC for the Ephrata Landfill Project 3