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HomeMy WebLinkAboutAgreements/Contracts - Public Works (003)ON GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: JOHN BRISSEY CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 03/27/25 PHONE: 509-754-6082 ' MIER .� I -- -------- ®Agreement / Contract ❑AP Vouchers - ---------- .. - ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB FO HE ANNUAL CRAB CERTIFICATION REQUEST FOR SIGNATURE DONE ONLINE BY BOCC CHAIR, DUE APRIL 1ST, 2025 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm-1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: 7""1- ?-- DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN lk D1: 1�4 6 D2: D3: RECEIVED MAR 2 7 2025 4/23/24 GRANT COUNTY COMMISSIONERS 3/27/25, 9:07 AM Annual CRAB Certifications - Request for BOCC Chair Online Signatures - Agenda for 4.1.2025 - Shilo Nellis - Outlook Outlook Annual CRAB Certifications - Request for BOCC Chair Online Signatures - Agenda for 4.1.2025 From Dave Bren <dbren@grantcountywa.gov> Date Wed 3/26/2025 9:08 AM To Shilo Nellis <snellis@grantcountywa.gov> Cc Andy Booth <abooth @grantcountywa.gov>; John Brissey <jbrissey@grantcountywa.gov> 0 1 attachment (1 MB) 2024 ANNUAL CERTIFICATION - ONLINE BOCC CHAIR SIGNATURES - EXAMPLE DOCS.pdf, Hi Shilo, County Annual Certifications are due by April 1st. The certifications are done "Online" by the BOCC Chair, so we do not have the forms for signature. However, I have attached the example documents that are being signed for (see attached). Thank You, Dave Bren, FEE, MSDE Interim Count y Road Engineer g Weer r (// / L (Part-Time) Office : 509.754.6082 Email: dbren@grantcounty .gov wwwg ra n tc o u n tywa . g ov 124 Enterprise Street SE Ephrata, WA 98823 NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. about:blank 1/1 M ff-Tit an main Signature Certification — Forms Due April 1 st (Grant - 2024) 1 Of I M >01 • Please conviete the mandatory questions below. a OESO If you wish to wnmunicate with staff regarding your applicatkA use the Wes tab foca*-ed within the left side menu Primary Contact: Dave Brea ReponOpeaftte: 02i01/2025 Final Report Due Date., 04/01/2,025 butial Report Due Date: 0410112025 Report year. 2024 eSign Information --- ------------ * ----- - - - - - ------ ------------- Please enter the fiA naaw and amitess of ft cosigFw,, s, Chair/Executive Full Rob Jones Audkor Full Name: EM Sheriff Full Name: I Joe, Kriete � M ,� v Digital Submittal Certification for Forms Due April 1 st Chair/Executive Email I Oonesogranicountywa,gov Address: J. 12 RAP Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement for the report year Required signatures - SOCC or Council Chair/Cototy Executive, County Sheriff, and County Auditor or CFO Auditor Emad: I_.rtn aderlund(;grantcountywa.gov Sheriff Email: �ttgrantccau�a;�cv�������. I hereby certify t1W the above report is Uve, and accurate and that I have reviewed and approved the report for submission to the County Road Administratim Board in accordane't W-M WAC 136 12 Certification of Road Fund Expenditures for Fish Passage Barrier Removal for the report year a Annual Certification for the report year Required signatures - SOCC or Council Chair County Executive and County Fpgineer I hereby certify that the fish Passage Removal and Annual Certiftations are true and accurate and OW I have reviewed and approved the report for submission to the County Road Administration Board in cordance with WA C 1136. L -ALtlil ""A 1LKKA%.64l.lV it Grant County 2024 General 1 During the reporting year the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030 Yes Explanation: 2 At any time during the reporting year was there a vacancy/change in the position of County Engineer`? If so, were the No procedures in WAC 136-12 followed? Explanation: 3 The processing of County Road Accident Reports during the reporting year complied with WAC 136-28 Yes Explanation: 4 Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the Yes reporting year per WAC 136-14-020. Explanation: 5 Projects to which expenditures were charged were all on the originally adopted Annual Construction Program of the reporting Yes year and expenditures for maintenance and road equipment purchases and planned major repairs were consistant with originally adopted Annual Road Program or as amended per WAC 136-16-042 Explanation: 6 Attached Amendments 7 The county's construction by county forces limit for the reporting year computed by CRAB in accordance with RCW $1,307,338.00 36.77.065 8 The actual expenditure for construction by county forces as reported in the reporting year Annual Construction Report $1,258,430.00 9 Date of which a written Bridge and Inspection Report for the reporting year was furnished to the Legislative Authority as 2024-05-16 required by WAC 136-20-060 10 Uploaded Engineer's Stamped Cover/Title Page for the Bridge and Inspection Report 2024 GC_ ANNUAL_ BRIDGE_ REPORT_ SIGNED COVER _ONLY. pdf Policies and Documents Policy WAC Date of Current Version Re: Organization WAC 136-50-050(1) Yes Re: Complaint Handling WAC 136-50-050(2) No Re: Work for Others WAC 136-50-050(3) No Re: County Road Standards WAC 136-50-050(4) No Survey Monument Preservation WAC 136-50-050(5) Yes Priority Programming WAC 136-14-030 Yes ER & R Policy WAC 136-600-070 Yes ER & R Policy (Adopted Records) WAC 136-600-070 N/A ER & R Policy (Adopting Resolution) WAC 136-600-070 N/A Document Six -Year Program Annual Construction Program & Report CAPP Program & Accomplishments Report Uploaded Resolution GCPW 2024 ORG CHART - BOCC AUTHORIZED. pdf 2010-08-17 1977-03-14 2009-03- I 1 PW23-01 MONUMENT_PRESERVATION_- _DRAFT_POLICY 4-10-2023.pdf 2025-2030_GC_TIP_RESOLUTION_24-059-CC.pdf 2024_GC_ERR_POLICY_Resolution_24-130-CC.pdf N/A 2025 GC_EQUIP_RATES_SCHEDULE.pdf N/A 2025_GC_EQUIP_RATES_RESOLUTION_24-098-CC_10-08- 2024.pdf WAC Due Date Date Of Adoption Date Sent to CRAB 136-15-050 2023-12-31 2023-12-21 136-16-040 & 136-300-090 2023-12-31 2023-03-28 136-300-060 & 136-300-090 2023-12-31 2023-03-17 Maintenance Management Work Plan & Budget 136-11-040 2023-12-31 2023-12-22 Road Levy Certification 136-150-021 2024-02-01 2024-02-22 Certification of Diversion and Road Fund Exp. For Traffic Law Enforcement 136-150-022 2024-04-01 2024-03-25 Engineer's Certification of Fish Barrier Removal Costs 136-150-023 2024-04-01 2024-03-25 Certification of Road Fund Exp. for Marine Navigation and Moorage 136-150-025 2024-04-01 Annual Construction Report 136-16-050 2024-04-01 2024-05-10 CAPP Report 136-300-090 2024-04-01 2024-07-11 Maintenance Management Certification 136-11-050 2024-04-01 2024-03-25 Annual Certification 136-04-030 2024-04-01 2024-03-25 Road Log Update 136-60-030 2024-04-01 PMS Certification for CAPA Eligibility 136-07-070 2024-12-31 2024-12-18 ER & R Submittals: Adopted Rates 136-600-070 2024-12-31 03/18/2025 12:26 PM ER & R Submittals: Adopting Resolution 136-600-070 2024-12-31 03/18/2025 12:26 PM \.��✓i t.11l�Kt.lV11 1.01 1J1 V vi ►JiV11 "AA%A 1iV"tA .Z' t1.11%A Z'J11�Jv11u1t.K1 �1J for Traffic Law Enforcement WAC 13 6-15 0-022 Grant 2024 Total Road Levy_ Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021): Actual Road Levy revenue produced: $10,865,904.27 $10,853,824.22 Road Levy Diversion Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021): $0.00 Actual amount of Diverted Road Levy: $0.00 Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040): Yes Traffic Law Enforcement Paid by Road Fund Expenditures Budgeted cost reimbursements and/or operating transfers from the Road Fund: $150,000.00 Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $150,000.00 Total Road Portion Traffic Law Enforcement Expenditures: $150,000.00 Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS): $955,565.89 --------------- RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive fiends from the Rural Arterial Trust Account. This form must be reviewed and certified (on the "April Engineer Certification") by: • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Char, Board of County Council/Commissioners OR County Executive .l AURA 1 S•600"S%/ t�%/A %IAAA%IKILIA"KA WAC 136-150-023 Grant 2024 Fish Passage Barrier Removal Projects Project Name Total Project Cost Cost Outside of ROW % of Total Cost (25% Allowed by WAC) Total Expenditures for Fish Passage Barrier Removal Outside County Rights -of -Way_ Total Annual Road Construction Budget: x 0.005 1/2% of Total Annual Road (Limit of "Outside of Right -of -Way" expense) $0.00 Total Expenditure for Fish Passage Barrier Removal Outside County Right -of -Way $0.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account.