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HomeMy WebLinkAboutAgenda - BOCCCo GRANT COUNTY 'T BOARD OF COMMISSIONERS Drat Meeting Agenda = _ 1 1, saL kr AQ4' Week of March 10, 2025 — March 16, 2025 -: Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered ashybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https:// rantcountywa.zoom us/i/95605208617?pwd=E1GpPbRbuiuwYgmZuvmioycRaiplyL 1 Event Number: 956 0520 8517 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8517 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9vOeNu MONDAY, MARCH 10, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Tourism Advisory Committee Update (CM) • Review of Upcoming Public Hearings • Review of This Week's Meetings • 3/24/25 Rodeo Picture —Take During Lunch • LTAC Appointments and Bylaws —Update • Future Meetings Schedule —Confirm • Following week Bond Meetings (Tues &Fri) • Out of State Travel —New Form 9:45 a.m. —10:00 a.m. Accounting Update • Small &Attractive Items Policy/Asset Inventory 0 2026 Budget Meeting Schedule Page 2 of 8 Grant County Commissioners Agenda Week of March 10, 2025 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update • Claim Report Kit • Update on Sally Port Security Camera and Gate Repair • Daily Roster • Consent Agenda Items 10:15 a.m. —10:30 a.m. Grant County Historical Society Grant Funds Update 10:30 a.m. —10:45 a.m. Renew Update • Update on Opioid Abatement Council (OAC) meeting • Strategic Planning Presentation to BOCC scheduled for 4/22 10:45 a.m. —11:00 a.m. Assessor's Office Update 11:00 a.m. —11:15 a.m. Auditor's Office Update • Amendment to State Bill 5154 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —11:45 a.m. Risk &Safety Coordinator Update • WCRG —Contact Point • New Claims 0 1722: 2/18/25 —Auto vs. Gate —Youth Services at Juvenile Court &Youth Services 0 1725: 2/25/25 —Auto Accident —Youth Services at 517 South Pioneer Way, Moses Lake • Digitization of Claim files o Setting up folders and templates with Keith in TS • Process/Policy o Contracts/Certificates of Insurance o Events/Certificates of Insurance o Tort Claims o Insurance Requirements for contracts and Special Events 11:45 a.m. —12:00 p.m. Fire Marshal Update • Permit Statistics • Transient Rental Program Update • Expectations for Future • Questions 1:00 p.m. — 2:00 p.m. Moses Lake Sleep Center Tour (R Jones) 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) Page 3of8 Grant County Commissioners Agenda Week of March 10,, 2025 1:45p.m.-2:00p.m. Commissioner Work Session 2:00 p.m. —2:15 p.m. Treasurers Office Update 2:15p.m.-2:30p.m. New Hope/Kids Hope Update m Federal Funding — updates &planning m Kids Hope Policies and Procedures Approval m Kids Hope Child Abuse Prevention Month Event — April 9 m Schedule Board Orientation with Commissioner Burgess 2:30p.m.-2:45p.m. Clerk's Office Update 2:45 p.m. —3:OO p.m. Homeless Housing Task Force Update m Current Attendance ofHHTFMeetings m Appointments —Expired 3:00p.m.-3:15p.m. Superior Court Update 3:15p.m.-3:30p.m. District Court Update 3:30p.m.-3:45p.m. Public Defense Update 3/45p.m.-4/00p.nn. Prosecuting Attorneys Office Update m Un|icensed[ontractors/Suboontractona • BOCC Action Items — HR Meetings TUESNDAY,MARCH 11.2025 8:30a.m.-9:00a.mn. Consent Agenda Review / Work Session • Items tobemoved to Board Discussion/Decisions w S(MMapping Workshop Follow -Up w pWAccomp|ishmeniUodates—B ' m CitvofQuincy]urisdictionTransfers—Bren 0 5lOFuel Discussion —Booth m Consent Items 0 Upcoming Hearings Page 4 of 8 Grant County Commissioners Agenda Week of March 10, 2025 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail / Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:30 a.m. —10:45 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 11:00 a.m. —11:15 a.m. Coroner's Office Update 11:15 a.m. —11:30 a.m. Mailroom Update 11:30 a.m. —12:00 p.m. DA Davidson — Limited Tax General Obligation Bond Financing: Resolution Adoption • A copy of the Resolution to be adopted is available upon request from the Commissioner's Office. 1:00 p.m. —1:55 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Legislative Update • Consent Agenda — (Items 1 through 38) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. Page 5 of 8 Grant County Commissioners Agenda Week of March 10, 2025 AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve invoices from Coulee Creative in the amount of $18,250.00. 3. Held from 0212512025 Consent: Approve Ordinance amending Chapter 2.04 of the Grant County Code titled "Board of County Commissioners" to amend the time of their weekly meeting to 1:00 P.M. 4. Approve Notice of Approval to Hear Property Tax Appeals to the Grant County Legislative Authority, from the Grant County Board of Equalization, for the purpose of hearing appeals filed for the current year. 5. Approve request from Ricardo Gutierrez to use the Courthouse property for Basin Summer Showdown 2025 on June 21, 2025. Time of the event is 7:30 a.m. to 3:00 p.m. 6. Deny Cannabis License Application for the Goat Smoke Farm, LLC located at 11249 State Route 28 W., Quincy, WA 98848. Development Services has reviewed this application. 7. Approve New Liquor License Application for Riverside General Store, LLC located at 771 Chukar Place SW, Quincy, WA 98848. 8. Approve New Liquor License Application for Riverside Restaurant and Bar located at 771 Chukar PI SW Ste B, Quincy, WA 98848. 9. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $10,185.81 for services rendered under Suicide Prevention category for the month of January 2025. 10. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Housing Grant (CHG) #24-46108-10 in the amount of $129,323.72 for January 2025 expenses. 11. Approve reimbursement request from Opportunities Industrialization Center of Washington State (OIC) on the Community Development Block Grant (CDBG) #20-6221C-111 for the month of December 2024 in the amount of $329.07. 12. Approve reimbursement request from Opportunities Industrialization Center of Washington State (OIC) on the Community Development Block Grant (CDBG) #20-6221C-111 for the month of January 2025 in the amount of $6,516.87. 13. Approve recommendation of reappointment to the Veterans Advisory Board. 14. Approve recommendation of reappointment to the Veterans Advisory Board. 15. Approve recommendation of reappointment to the Veterans Advisory Board. 16. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 17. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 18. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 19. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 20. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 21. Approve recommendation of reappointment to the Lodging Tax Advisory Committee. 22. Approve recommendation of appointment to the Tourism Advisory Committee. 23. Approve recommendation of reappointment to the Fair Advisory Committee. Page 6 of 8 Grant County Commissioners Agenda Week of March 10, 2025 JUVENILE COURT & YOUTH SERVICES 24. Approve Resolution for a Request to Declare Surplus a Motorola CB car radio, Model No. CDM1250, Asset Tag #104535, Serial #103TPGB468. This was removed from car 612 and is no longer needed for the replacement car. Upon approval, this will be disposed of in the designated waste container. 25. Approve Resolution and request to DocuSign for Amendment 1 for Interlocal Grant Agreement No. ICA25330with the Washington State Administrative Office of the Courts for the support of Family and Juvenile Court Improvement Plan (FJCIP). NEW HOPE/KIDS HOPE 26. Approve and Adopt the Kids Hope Policies and Procedures, updated and minimally revised to meet the accreditation standards and requirements. PROSECUTING ATTORNEY'S OFFICE 27. Approve Out of State Travel Request for Sawyer VanGuilder, Legal Tech Assistant, to travel to St. Louis, MO to attend the Karpel Solutions National User Group Meeting. Dates of travel are April 7 through April 11, 2025. Estimated cost of travel is $2,065.00. PHRi icy wnRKC, 28. Approve Resolution Notice of Hearing to consider an Ordinance establishing Chapter 10.50 of the Grant County Code Titled: "Walkway Surface Maintenance Along County Roads". Hearing Date is March 25, 2025 at 3:00 p.m. 29. Authorize purchase of Washington State Department of Transportation Stockpile site for $17, 600.00 . 30. Approve request to purchase Row for Maple and Grape Drive Reconstruction Project Parcel #10. 31. Approve request for a Public Hearing to declare certain County -Owned Property surplus and the sale thereof on www.publicsurplus.com and/or www.govdeals.com. RENEW 32. Approve Out of State Travel Request for Jessica Alcaraz, Maria Valla Plazola and Enrique Hernandez (Quincy Coalition) to travel to Big Sky, MT for the Montana Summer Institute. Dates of travel are June 17 through June 20, 2025. Estimated cost is $14,059.00 to be paid out of Fund 108.150. 33. Approve Amendment No. 27 to Carelon Facility Agreement between Carelon Behavioral Health and Grant County dba Renew. Effective January 1, 2025 through June 30, 2025. SHERIFF'S OFFICE 34. Approve Medical Contract Renewal with Remedy Inmate Medical Services. Term of the contract is March 1, 2025 through March 1, 2028. Page 7 of 8 Grant County Commissioners Agenda Week of March 10, 2025 35. Approve Out of State Travel Request for Chief Deputy Phillip Coats, Lieutenant Derek Jay and Lieutenant Josh Erickson to travel to Fort Worth, TX to attend the American Jail Association Conference and Jail Expo. Dates of travel are May 16 through May 22, 2025. Estimated cost is $9,.700.00. 36. Approve Out of State Travel Request for David Borden to travel to Hayden, ID to attend Advance Sniper Skills training. Dates of travel are June 22 through June 27, 2025. Estimated cost is $ 2, 500.00. 37. Approve Out of State Travel Request for Carissa Craghead to travel to Louisville, KY to attend the National Correctional Health Conference. Dates of travel are April 4 through April 9, 2025. Estimated cost is $3,200.00. TECHNOLOGY SERVICES 38. Approve request for a Public Hearing to surplus miscellaneous equipment from the asset inventory system. Technology Services (TS) will be discarding these assets through recycling or direct disposal. The company previously used for recycling is no longer in business and TS is seeking a new recycler. 39. Approve Purchase Order No. 1020 to Karpel Solutions for annual PBK software maintenance used by the Prosecuting Attorneys Office in the amount of $35,,371.00 to be paid out of Fund 501.179. Term is March 2025 through February 2026. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:15 p.m. Open Record Public Hearing, Royal Soil, LLC Franchise Application An Open Record Public Hearing will be held to consider a Franchise Application from Royal Soil, LLC to construct, operate and maintain six (6) foot pipeline under, along and across certain County roads in Grant County Washington lying within the following described portion of the County, to wit: • CROSS: Road 11, NWC, Sec 35, T17 R24; SWC of Sec 26, T17 R24 • ALONG: Road 11, North side in Westerly direction, Sec 26, T17 R24; Sou side of Sec 27, T17 R24 to West end of Sec 27. 3:30 p.m.-3:45 p.m. Open Record Public Hearing, Budget Extension Request for Washington State Department of Agriculture (WSDA) Grant An Open Record Public Hearing will be held to consider a budget extension request for the Washington State Department of Agriculture (WSDA) Grant received in the amount of $75,,054.29 for the Food to Farm Program. Page 8 of 8 Grant County Commissioners Agenda Week of March 10, 2025 3:45 p.m. — 4:00 p.m. Open Record Public Hearing, Road Name Change for Baseline.5-SE An Open Record Public Hearing will be held to consider a petition from the Desert Hills Homeowners Association for a road name change. The request is for Road Baseline.5-SE to rename to Desert Hills Loop SE. 4:00 p.m. — 4:30 p.m. Tourism Master Plan Workshop Scheduling (R Jones) 5:00 p.m. — 6:00 p.m. Quincy Valley Regional Parks Meeting (C Carter) Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. WEDNESDAY MARCH 12, 2025 • PCC Rail Authority Executive Meeting (K Burgess) • Regional Diversion Facility Workgroup (C Carter) • Veterans Advisory Board Meeting* • Grant County Health Board Meeting (C Carter and K Burgess) TH U RSDAY, MARCH 13, 2025 • Ephrata Landfill Grant County — Restorical Research (K Burgess) • Multi -Agency Communications Center (MACC) Meeting (R Jones) • Coordinated Entry Software Presentation* (R Jones) • Job Corps March Luncheon (R Jones and K Burgess) • Area Aging/Council of Governments Meeting (C Carter) • Fair Advisory Committee Meeting FRI DAY, MARCH 14, 2025 • Washington State Association of Counties (WSAC) Legislative Session Update (K Burgess) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.