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HomeMy WebLinkAboutGrant Related - BOCC (004)/7 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrl@ Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kafi"I@ Stockton CONFIDENTIAL INFORMATION: ❑YES BNO SATE: 3/14/2024 PHONE:2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County Ell -eases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant El Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 for February 2025 in the amount of $28,727.67. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A it miib mus urneut ru uireb ie ai review, route to ie ai Tor review 1grior to suQmIsslon. If necessary, was this document reviewed by legal? 0 YES F-1 N 0 W N/A DATE OF ACTION: -3 APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED T0: WITHDRAWN: 4/23/24 CDC"' R-TN EN T OF COU ERCE Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 417456 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA 98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstockton@grantcountywa.gov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton (Kstockton2) 3/14/2025 3:45:39 PM 02/01 /25 - 02/28/25 (SUBMITTED BY) (SUBMIT DATE) (REPORT PERIOD) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,815.15 $.00 $864.85 Rent - Unassigned $210,275.00 $.00 $204,232.06 $.00 $6,042.94 Facility Support - Unassigned $27,902.27 $.00 $23,400.00 $.00 $4,502.27 Operations - Unassigned $189,417.73 $.00 $181,229.27 $.00 $8,188.46 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - $224,345.00 $.00 $198,629.76 $.00 $25,715.24 Unassigned HEN Operations 2024 - Unassigned $42,000.00 $.00 $371116.30 $.00 $41883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $4,870.14 $.00 $129.86 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $66,073.00 $.00 $107,272.00 HEN Operations 2025 - Unassigned $50,000.00 $.00 $27,106.43 $.00 $22,893.57 Eviction Prevention Admin - $10,000.00 $.00 $.00 $.00 $10,000.00 Unassigned Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $655,928.99 $.00 $4761726.01 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $220,878.03 $.00 $1291121.97 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $78,124.69 $.00 $55,803.31 Local DRF Support 2024 - $71,609.00 $.00 $67,784.49 $.00 $3,824.51 Unassigned Local DRF Support 2025 - Unassigned $292,624.00 $121850.57 $44,465.05 $.00 $248,158.95 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $108,985.97 $.00 $154,257.03 EHF FY 25 Admin - Unassigned $124,537.76 $.00 $55,793.24 $.00 $68,744.52 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $207,180.76 $.00 $817755.24 EHF FY 25 Operations - Unassigned $736,772.24 $15,504.32 $386,727.78 $.00 $350,044.46 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $372.78 $72874.72 $.00 $22,125.28 Non - Match Total: $4,521,198.00 $28,727.67 $2,715,881.87 $.00 $1,805,316.13 PROGRAM APPROVAL - (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX SUB OBJ SUB SUB OBJ MG MS GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 1 46155 465DO250 NZ 46108 465C1211 NZ 46114 46A20212 NZ 46151 465C2212 NZ 46114 46A20111 NZ 46151 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 3/14/2025 3:43:34 PM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 417456 COMMERCE 0 All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Tota I Invoice Month/Year February 1-28, 2025 GC New Hope Grantee Name Shelter Hotel Voucher I RRH List Sub Grantee Names Total $0.00 Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $12,850.57,,"'*$12,850.57 r EHF Admin $0.00 EHF Facility $0.00 EHF Operations $15,504.32 $15,504.32 EHF Rent Assistance $372.7 1 $372.7 $15,504.32 $372.78 $12,850.57 50.00 U.UU U.UU �u.uu EHF Total $15,877.10 DRF Total $12,850.57 Invoice Total: $28..727.67 00 EHF Voucher Detail Code Invoice Documentation: Salaries Staff Name SuziFode 565501100 Elsa Borrego 565501100 Martha Galicia 565501100 Tara Dieng 565501100 Alyce Barrientoz 565501100 Ana Rivera 565501100 Sandra Cruz 565501100 565501202 565501202 Total Invoice Documentation: Benefits SuziFode 565502*** Elsa Borrego 565502*** Martha Galicia 565502*** Tara Dieng 565502*** Alyce Barrientoz 565502*** Ana Rivera 565502*** Sandra Cruz 565502*** Total Amount charged Salaries Calculation to the grant 10104.52 20% $ 2,020.90 Shelter Ops 4721.62 55% $ 2,596.89 Shelter Ops 4412.92 5% $ 220.65 Shelter Ops 5539.04 20% $ 11107.81 Shelter Ops 5414.84 20% $ 1,082.97 Shelter Ops 4800.06 11% $ 528.01 Shelter Ops 4083.26 11% $ 449.16 Shelter Ops 0% $ - 0% $ - $ 8,006.38 2770.38 2556.02 1839.06 2148.67 2381.02 1921.08 2424.13 Vendor: Code Description Devries Record Mgmt 565503100 Document Shredding $ Lindsay Water 565503100 Office Supplies $ GC Tech Services - Docking Static 565503100 Office Supplies $ NH Petty Cash - Ace Hardware 565503100 Office Keys $ Office Depot 565503100 Office Supplies $ NH Revolving Fund - Walmart 565503180 Shelter Food $ US Linen 565504107 Janitorial $ Done Right Service 565504107 Janitorial $ ATT Business Phone 565504201 Office Phone $ Century Link 565504201 Office Phone $ ATT First Net 565504202 On Call Phone $ GC Tech Services - Verizon 565504202 On Call Phone $ Quality Inn 565504502 Emer.Shelter $ Mario Padilla 565504700 Office Utilities $ Cascade Natural Gas 565504760 Shelter Utilities $ City of ML 565504760 Shelter Utilities $ GC PUD 565504760 Shelter Utilities $ EriK Kornblit 591657001 Shelter Lease $ Mario Padilla 591657001 Office Lease $ Morrison Mobile Vet (Visa) 565504100 Facility Dog Vet Srvc $ Animal Crackers (Visa) 565504100 Facility Dog Grooming $ Lowe's (Visa) 565503100 Office supplies $ Moo Print (Visa) 565503100 Facility Dog Supplies $ Walmart (Visa) 565503160 Shelter Supplies $ Vivint (Visa) 565504100 Shelter Security $ Lowe's (Visa) 566550310( Office Supplies $ Walmart (Visa) 565503100 Office Supplies $ Amazon (Visa) 565503100 Office Supplies $ Amazon (Visa) 565503100 Office supply Return $ Amazon (Visa) 565504107 Janitorial Supply $ 20% $ 554.08 Shelter Ops 55% $ 11405.81 Shelter Ops 5% $ 91.95 Shelter Ops 20% $ 429.73 Shelter Ops OL 20% $ 476.20 Shelter Ops 11% $ 211.32 Shelter Ops 11% $ 266.65 Shelter Ops $ 3,435.75 Total Amt Total Amt Billed Billed to EHF Program Billed 14.90 $ 1.06 Shelter Ops �,.. 173.40 $ 16.98 Shelter Ops 307.04 $ 43.00 Shelter Ops 25.97 $ 1.85 Shelter Ops 108.81 $ 7.76 Shelter Ops 112.62 $ 112.62 Shelter Ops 288.96 $ 16.56 Shelter Ops 875.00 $ 50.14 Shelter Ops 57.64 $ 3.30 Shelter Ops 202.47 $ 101.64 Shelter Ops 649.26 $ 44.46 Shelter Ops 498.16 $ 36.02 Shelter Ops 372.78 $ 372.78 Rent -Hotel Vou hers 1,565.55 $ 89.70 Shelter Ops 24.02 $ 24.02 Shelter Ops 186.80 $ 186.80 Shelter Ops 137.27 $ 137.27 Shelter Ops 2,250.00 $ 2,250.00 Shelter Ops 8,059.26 $ 461.78 Shelter Ops 547.74 $ 256.75 Shelter Ops 95.00 $ 44.53 Shelter Ops 50.96 $ 3.63 Shelter Ops 108.23 $ 50.73 Shelter Ops 25.54 $ 25.54 Shelter Ops 56.47 $ 56.47 Shelter Ops 88.73 $ 6.33 Shelter Ops 8.14 $ 0.58 Shelter Ops 441.37 $ 39.52 Shelter Ops (47.68) $ (13.74) Shelter Ops 49.23 $ 6.89 Shelter Ops Total $ 17,333.64 $ 4,434.97 TOTAL EHF Billing: $ 15,877.10 PV--0?444 Local DRF Breakdown Vendor: Dani Archer Gary Mann Real Estate H & M Corporation Chad Lindstrom Lake Forest LLC The Lakes (Visa) Eilers & Knox LLC (Visa) Total Amount charged to the Code Salaries Calculation grant Total Amt Total Amt Billed Code Description Billed to DRF 565504580 Client EFA - Rent $ 3,300.00 $ 3,300.00 565504580 Client EFA - Rent $ 2,150.00 $ 2.1150.00 565504580 Client EFA - Rent $ 1,470.00 $ 1,470.00 565504580 Client EFA - Rent $ 1,400.00 $ 1,400.00 565504580 Client EFA - Rent $ 1,400.00 $ 1,400.00 565504580 Client EFA - Rent $ 1,482.73 $ 1,482.73 565504580 Client EFA - Rent $ 1,647.84 $ 1,647.84 $ 12,850.57 $ TOTAL EHF Billing: $ 121850.57 12,850.57