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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: osizoizozs PHONE:2931 ° A . ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB r pr Commissioner's Minu- • the week of -•2025. 11 If necessary, was this document reviewed by accounting? ❑ YES LEGAL kEvitw: If this document requires legal review, route to leaal for review priW, If necessary, was this document reviewed by legal? ❑ YES ❑ NO ❑NO ON/A DATE OF ACTION: -3•'�� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: r� D2: D3: 4/23/24 WITHDRAWN: 0 N/A Grant County i Board of Commissioners,�'Ine 5 L j Er 4-Q,, Meeting Minutes � Week of February 17, 2025 - February 23, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Recordings of meetings can be found on the YouTube channel Grant County, WA: BOCC CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, February 18, 2025, at 8:15 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:15 a.m. - 8:30 a.m. Legislative Update Staff Present: Zak Kennedy, Potts & Associates The following topics were presented and discussed during the Legislative Update: • Policy Questions • State Budget • Road Usage Charge 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Deputy Clerk of the Board; Decorah Anderson -Cook, Human Resources (Zoom) The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Consent Agenda Review • Pending Decisions Spreadsheet o Travel Policies o Small and Attractive Items Policy • Health Insurance Incentive 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Interim Director, John Brissey, Road Supervisor; Jonathan Hartman, Human Resources The following topics were presented and discussed during the Public Works Update: • PWAccomplishments Updates • Consent Items o Request for Reimbursable Work -City of M attawa o Request for Out -of -State Travel- NAHMMA, Joan RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job beginning at 9:01 a.m. to go until 9:11 a.m. In attendance were Applicant/Evaluation Commissioners Jones, Carter and Burgess, Andy Booth, John Brissey, and Jonathan Hartman. Commissioner Jones closed the session at 9:11 a.m. 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Sheriff Joe Kriete; Gina Saldana, Human Resources The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • 24Hour Medical Care atJail • In -Jail Death Update • Chelan County Air Support -Consent Agenda 10:00 a.m. -10:15 a.m. Facilities and Maintenance Update Staff Present: Tom Gaines and Kevin Schmidt The following Topics were presented and discussed during the Facilities and Maintenance Update: • Staffing Update • Architecture Request for Qualifications • Work Release Appraisal Real Estate- Commissioner Jones called an Executive Session to order Acquisition beginning at 10:13 a.m. to go until 10:15 a.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines and Kevin Schmidt. Commissioner Jones closed the session at 10:15 a.m. 10:30 a.m. -10:45 a.m. Technology Services Update Staff Present: Tom Gaines, Admin Director of Central Services, Joe Carter and Keith Conley, Technology Services; SuhaRPalacios, Juvenile Court Page 2 of 8 BOCC Minutes Week of February 17, 2025 The following Topics were presented and discussed during the Technology Services Update: • Consent Agenda Item Correction • SB 1514 - Cyber Security • Handel Software/Rite Track- Budget Extension • Multi Agency Communication Center (MACC) -Cell Tower 10:45 a.m. -11:00 a.m. Commissioner Work Session (Cancelled) 11:00 a.m. -11:15 a.m. Clerk of the Board Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell, Deputy Clerk; Blair Kok, Risk& Safety Coordinator The following Topics were presented and discussed during the Clerk of the Board Update: • Pending Decisions Spreadsheet • New Incident Claims Received o One claim with the Sheriff's Office • BOCC Appointments of members to boards/committees (CM) • Review of Upcoming Public Hearings o Today -SIP Budget Extension • Review of This Week's Meetings • Mailroom Clerk Position • BOCC Budget- Risk Coordinator 11:15 a.m. -11:30 a.m. Risk & Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Risk Coordinator Update: • Payroll and Expenses to be paid from Human Resources • Trainings • Closure of front steps -Authorization • Policies & Procedures • ADA Coordinator Page 3 of 8 BOCC Minutes Week of February 17, 2025 1:00 P.M. -1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook and Gina Saldana The following topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Sheriff's Office - MOU for third party services • PARs Signed: o Darrin Hein -Assessor's Office o Amy Paynter - District Court • Sick Leave Donation Request -Approved • Risk & Safety Coordinator - Budget • Assessor's Office- Position Reclassification • Department Head Job Description • Policy Update - Lexipol Demonstration • Mailroom Position - Hours and Duties • RenewDirector- Salary COMMISSIONER'S MEETING 2:00p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total Limit. No Public Comment was provided. C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Amendment to Senate Bill 5154 Page 4 of 8 BOCC Minutes Week of February 17, 2025 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $224,405.46 and $6,021,560.31) CENTRAL SERVICES 2. Approve request for yearly purchase of pesticide/chemicals for weed control on the grounds from Wilbur -Ellis company in the amount of $21,112.27. Purchased on DES contract number 02917. To be paid from Fairgrounds budget FM-FG 3105 Chemicals. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes from the week of January 27, 2025. 4. Approve Letter of Recommendation of Patrick Boss for Governor's Data Center Workgroup. 5. Approve Consultant Agreement between Chelan, Okanogan, Douglas and Grant Counties and Leah Beckne[L (Consultant) to render services and advice to Counties for the facilitation of North Central Diversion Workgroup. The term is 18 months from the effective date. 6. Approve InterLocaL Agreement and Resolution No. 25-016-CC between Chelan, Okanogan, Douglas and Grant Counties for their work on the assembled Regional Diversion Workgroup and pay for the Facilitation Consultant. The term is 4 years from execution, unless terminated earlier. 7. Approve Lodging Tax Advisory Committee (LTAC) Grant Agreement 2025-39 with the Soap Lake Police Department for the Soap Lake Soap Box Race in the amount of $10,000.00. Late signing due to staffing changes in the Soap Lake Police Department. 8. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) for the months of November 2024 in the amount of $12,566.24 and December 2024 in the amount of $10,199.09. 9. Approve reimbursement request from Housing Authority of Grant Co.unty on the Consolidated Housing Grant (CHG) in the amount of $96,644.24 for December 2024. Page 5 of 8 BOCC Minutes Week of February 17,2025 10. Approve reimbursement request from New Hope on the Consolidated Housing Grant (CHG) 24-46108-10 in the amount of $15,590.82 for December 2024 services. PUBLIC DEFENSE 11. Approve renewal of the DPD WestLaw, legal research package, ID No. Q-09472997, for 36 months at a cost of $1,955.00 per month. This is an item that is anticipated and budgeted. PUBLIC WORKS 12. Approve request for reimbursable work for the City of Mattawa completed no Later than April 30, 2025 for a maximum of $1,450.00 for 120 tons 5/8 minus top course & 100 tons 1-1/4 base course. 13. Approve Out of State Travel Request for Joan Sieverkropp to travel to Troutdale, OR for the Annual Conference for the NW Chapter of North American Hazardous Materials Management Association. Dates of travel are April 8, 2025 through April 11, 2025. Estimated cost is $950.00. RENEW 14. Approve request to partner with City of Moses Lake to publish a Request for Proposals (RFP) for use of opioid abatement funds. 15. Approve Out of State Travel Request for Dayana Ruiz to travel to Baltimore, MD for the Quest of Excellence Conference. Dates of travel are March 29, 2025 through April 2, 2025. Estimated cost is $3,218.00 to be paid out of Fund 108.150. SHERIFF'S OFFICE 16. Approve request to purchase equipment from Reassurance Solutions for each temporary holding cell in the amount of $25,000.00 to be paid out of Fund 112.154 — Jail Concession. 17. Approve Letter of Support for the Chelan County Sheriff's Office Air Support Unit. SUPERIOR COURT 18. Approve Services Agreement with Jose Castillo, dba Acento Interpreting, LLC for provided interpreter services/interpreter coordinating to Superior Court. Term is March 1, 2025 through February 28, 2026. This is an annual agreement, reviewed and approved by Prosecuting Attorney's Office. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE ITEMS 1 THROUGH 18 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None Page 6 of 8 BOCC Minutes Week of February 17, 2025 I. Adjournment The Commissioner's Meeting adjourned at 2:20 p.m. 3:00 p.m. - 3:15 p.m. OPEN RECORD PUBLIC HEARING: Strategic Infrastructure Program (SIP) Budget Extension Request Staff Present: Karrie Stockton, Grant Admin Specialist Public: See Sign -In Sheet This being the date set, and proper notices having been posted Approved via and published in accordance with local and state Laws, Resolution No. Commissioner Jones opened the public hearing at 3:00 p.m. to 25-017-CC consider the following budget extension request on the Economic Enhancement Fund 113.155 for Strategic Infrastructure Program (SIP) in the total amount of $473,470.00. These funds will be used for SIP Projects 2024-06 (Port District No. 8, Port of Warden - Port of Warden Truck Access and Bypass Road Project 1 and 2 in the amount of $100,000) and 2024-07 (Hospital District No. 1, McKay Healthcare - Phase 1 Master Planning in the amount of $373,470. Public Comment was held about the following topics. No public comment was received. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE BUDGET EXTENSION REQUESTS AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:03 p.m. The Tuesday, February 18, 2025 session was closed at 3:03 p.m. Page 7 of 8 BOCC Minutes Week of February 17, 2025 Meeting Minutes for the week of February 17, 2025 were approved this day of 2025. Attest: i'Barbara J. Vasquez/. M'C qlirk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Wa-&.gton C"oh a i r Cindy CArter, Vice -Chair Kevin Burge,Member Page 8 of 8 BOCC Minutes Week of February 17, 2025