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HomeMy WebLinkAboutAgreements/Contracts - Sheriff & JailGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Si12t"IfFS Office REQUEST SUBMITTED BY:Phillip C. Coats once 03/11 /25 PHONE: eXt 2021 CONTACT PERSON ATTENDING ROUNDTABLE: PII1IIIp C. Coats, Derek Jay CONFIDENTIAL INFORMATION: OYES *NO TYPEIS)OF DOCUMENTS SUBMITTED-.- (CHECK,A l l r r k;�q. *Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related [:]Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU [:]Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB W; SGGTED 111�`ORCING FOR REND '111Cho, What, When, Wh Term, cost, etc .)� Phillip Coats is requesting to sign MOU with SkillSource to provide additional Workforce developement programming inside the jail If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? A YES ❑ NO ❑ N/A DATE OF ACTION: 31t,6 ZS_ DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D2: D3: WITHDRAWN: RECEIVED MAR 11 2025 4/23/24 GRANT COUNTY COMMISSIONERS Replace with Letterhead here WHEREAS, the SkillSource Regional Workforce Board, Washington state designated Workforce Development Area 8 ("SkillSource") and Grant County Jail have come together to make this agreement; and WHEREAS, the parties identified above have agreed to enter into this agreement in which SkillSource and Grant County Jail agree to further development of partnership to provide workforce development programming inside the Grant County Jail; and WHEREAS, the parties agree to commence the implementation of this MOU upon the approval of this MOU by the Grant County Jail and by SkillSource; WHEREAS, the parties agree to commence the implementation of the Pathway Home 6 (FOA- ETA-25-29) grant that will provide pre-release and post -release workforce services to justice involved individuals in the Grant County Jail upon the approval of this MOU by the Grant County Jail and by SkillSource; NOW, THEREFORE, it is hereby agreed by and between Grant County Jail and SkillSource as follows: I) Project Overview In an effort to expand workforce development services to justice -involved individuals, SkillSource and the WorkSource system will expand program offerings through the Pathways Home Grant 6 to individuals incarcerated within Grant County Jail, located at [address]. The goal for this expansion of services is to support incarcerated individuals in preparing for employment upon their release from incarceration, providing additional services upon release to assist in employment placement and sustainment, and to navigate individuals to additional social, health, housing, and community resources to further support long term employment sustainment. Pre-release services will assist incarcerated individuals who enter the program within 20 to 270 days from their scheduled release date to prepare for returning to their communities. There are currently 120 persons incarcerated at the Grant County Jail. About 2500 people were released into the proposed target community from the Grant County Jail in 2024. The Grant County Jail is not currently participating in the DOL Pathway Home program. As a county institution, our facility is defined under Revised Code of Washington (RCW) 70.48.400, which states: Persons sentenced to felony terms or a combination of terms of more than three hundred sixty-five days of incarceration shall be committed to state institutions under the authority of the department of corrections. Persons serving sentences of three hundred sixty-five consecutive days or less may be sentenced to a jail as defined in RCW Replace With Letterhead here 70.48.020. All persons convicted of felonies or misdemeanors and sentenced to jail shall be the financial responsibility of the city or county. To align with existing activities within the Grant County Jail, SkillSource and WorkSource system service providers will collaborate with service providers, subcontracting entities, and correctional facility staff as identified by Grant County Jail to ensure participants navigate to appropriate resources as needed to support successful transition to employment upon release from incarceration. II) Roles and Responsibilities SkillSource and WorkSource service providers will provide the following: • Determine eligibility for enrollment into workforce programming for inmates identified by Grant County Jail as available to receive workforce services while incarcerated; • Provide needs -based individualized case management, employment preparation, and training services to enrolled inmates (Participants) within the Grant County Jail facilities; • Provide any enrollment, training, or other services materials, including folders, handouts, writing utensil, laptops (if possible) etc. in compliance with any restrictions on materials allowed within the facility; • Collaborate with Grant County Jail designated service providers, staff, and entities within Grant County Jail to provide services and streamline service delivery to Participants; • Coordinate with designated service providers, staff, and entities within Grant County Jail to identify employment challenges and provide reasonable services to remove employment challenges wherever possible; • Collaborate on spaces and times for service providers to meet with Participants within Grant County Jail; • Adhere to access requirements for entry into Grant County Jail, including but not necessarily limited to background checks, required escort, and entry protocol; • Understanding that Participants may be unable to meet with employment service providers in the event of behavioral infraction, transfer to another facility, or other extenuating circumstance of the individual participant and/or facility such as COVID- 19 restrictions; • Regularly communicate with Grant County Jail staff assigned as overseeing SkillSource and WorkSource activities within the Grant County Jail facility; • Navigate participants to SkillSource and/or WorkSource Wenatchee Valley upon release from incarceration to access any additional employment resources including virtual services, if necessary; • Standing invitation to attend the Operational Partner Meeting for the Pathways Home Grant, which some program activities outlined in this agreement fall under- through Replace with Letterhead here the duration of the grant or until such time as this agreement has lapsed, whichever comes first. The Grant County Jail will provide the following: • Designate service providers staff, and entities within Grant County Jail to support programmatic efforts in relation to employment preparation services; • Provide information on procedure and processes for access requirements into Grant County Jail facilities; • Provide information on any eligibility, training, or case management materials prohibited within the facility; • Coordinate with SkillSource and WorkSource staff and designated service providers to identify potential participants for employment services; • Provide requested information as able on participants in support of removing employment barriers, such as proof of incarceration or other information that would streamline service delivery; • Collaborate on spaces and times for service providers cleared for access to jail facilities to meet with Participants within Grant County Jail; • If possible, approval for participant's (with limited internet access) and/or Pathways Home Staff to use laptops within the facility; • Support necessary information gathering on participant information, including employment history, age, demographics, educational levels, barriers to employment, or other relevant information for providing employment services. • Collaborate with SkillSource and WorkSource service providers to enhance and streamline the services outlined within the agreement, including further exploration and expansion of service delivery models. • Provide alternatives to in -person service delivery in the event of access restrictions due to extenuating circumstance of the individual participant and/or facility such as COVID-19 restrictions. III) Timeline • The roles and responsibilities described above are contingent on SkillSource receiving funds requested for the project. • Expected start date of agreement — Upon receipt of funding and a fully executed MOU • Expected completion date of agreement — Upon completion of the project performance period under the funding received for the project. IV) Modifications No modifications will be made to this MOU except as agreed to by both parties and documented in writing. Email correspondence for such agreed modifications shall be acceptable. Replace with Letterhead here V) Indemnification Each Party agrees to indemnify, defend and hold the Parties officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, damages, demands, losses, actions and liabilities (including costs and attorneys' fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of Parties, their employees or agents. Nothing herein shall be construed as a waiver of any governmental immunity by the County or its employees as provided by statute or court decisions. Signed on [date] Lisa Romine [Name] Chief Executive Officer [Title] SkillSource Regional Workforce Board [Jail] Sheriff Joe Kriete i eiepnone bU9-tb4-2011 ext. 2001 3/18/25 To Whom It May Concern, John McMillan Undersheriff Office 509-754-2011 ocumenon Pathway Sub ect: FacilityDocumentation for PathHome 6(FOA-ETA-25-29) ext. 2017 jmcmillan@grantcountywa.gov Gary Mansford This letter confirms that The Grant County Jail is a county jail under Chief Deputy Investigations [State/Locat Lave Reference], operating under the Grant County Sheriff's office. Office 509-754-2011 ext. 2026 At the time of enrollment, participants will be housed in this legally recognized gmansford@grantcountywa.gov facility, adhering to all regulations. Beau Lamens Chief Deputy Field Operations The Grant Count Jail hdid compliance with y ensures secure, humane detention an Office 509-754-2011 ext. 2018 blamens@grantcountywa.gov state and local laws. Sentencing follows [State/Local Lave Reference] with Josh Sainsbury long-term sentences committed to state institutions and shorter terms to local Chief Deputy Emergency Operations jails. Financial responsibility rests with the city or county. Office 509-754-2011 ext. 4522 jsainsbury@grantcountywa.gov Our facility offers evidence -based inmate programming, including mental Phillip Coats health treatment, job training, and reentry support to reduce recidivism. Chief Deputy Corrections Office 509-754-2011 For verification, contact [Facility Contact Information]. ext. 2021 pcoats@grantcountywa.gov Sincerely, Sheena Ohl Administrative Assistant Office 509-754-2011 ext. 2012 sohl@grantcountywa.gov [Authorized Representative Name] [Title] [Facility Name] [Phone Number] [Email Address] [E-signature Accepted] ACC?R" CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDmmr) 03/06/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Kimberly Paine NAME: Martin -Morris Agency PHONE Ext : (509) 663-1331 FAX No : (509) 787-1618 518 N Wenatchee Ave E-MAIL k aine martinmorris.com ADDRESS: p INSURER(S) AFFORDING COVERAGE NAIC # Wenatchee WA 98801 INSURER A: Travelers ---St Paul Ins. Co 36137 INSURED INSURER B : Pacific Int. Underwriters Skillsource INSURER C : Travelers Indemnity 25658 240 N Mission St INSURER D : Philadelphia Insurance Co INSURER E : Wenatchee WA 98801 INSURER F COVERAGES CERTIFICATE NUMBER: 24/25 REVISION NUMBER - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ® OCCUR EACH OCCURRENCE $ 1,000,000 DAMAGE T RENTED PREMISES PREMISES Ea occurrence 300,000 $ MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,000 A Y 66053171-1146 08/01/2024 08/01/2025 GEN'LAGGREGATE LIMITAPPLIES PER: F_� PRO - POLICY JECT LOC GENERAL AGGREGATE $ 2,0001000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident)$ 1,000,000 BODILY INJURY (Per person) $ ANYAUTO B OWNED %e SCHEDULED AUTOS ONLY /% AUTOS 71APR428401 08/01/2024 08/01/2025 BODILY INJURY (Per accident) $ HIRED X NON -OWNED AUTOS ONLY /�AUTOS ONLY PROPERTY DAMAGE Per accident $ I UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 2,000,000 X AGGREGATE $ 2,000,000 C EXCESS LIAB CLAIMS -MADE EX3E613426 08/01/2024 08/01/2025 DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y/N STATUTE ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE F—] OFFICER/MEMBER EXCLUDED? N/A E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DIRECTORS & OFFICERS LIABILITY D PHSD1810688 08/19/2024 08/19/2025 AGGREGATE LIMIT 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Grant County Sheriffs Department PO Box 37 Ephrata WA 98823 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD