HomeMy WebLinkAboutAgreements/Contracts - Central ServicesGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Central Services
REQUEST SUBMITTED BY: Tom Gaines
CONTACT PERSON ATTENDING ROUNDTABLE: Tom Gaines
CONFIDENTIAL INFORMATION: ❑YES *NO
DATE: 3/10/2025
PHONE: 3276
...
*Agreement / Contract
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Cost amendment to an existing contract to perform AHRAE level two audits at specified
County buildings. NET cost to County is $0.00 as we received two grants to cover the cost.
Custom Energy Consultant is the vendor. This is regarding the Clean Buildings Act.
If necessary, was this document reviewed by accounting? ❑ YES
documentLEGAL REVIEW:
It, this requires
a legal
• review,
a route to legal
• review
If necessary, was this document reviewed by legal? ❑ YES ❑ NO
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
❑NO ON/A
DEFERRED OR CONTINUED TO:
0 N/A
RECEIVED
MAR 10 2025
4/23/24 GRANT COUNTY COMMISSIONERS
AMENDMENT 1: K24-010
GRANT COUNTY WA
CONSULTING AGREEMENT — ENERGY MODELING, USE, AND BENCHMARKING
THIS CONSULTING AMENDMENT ("Amendment") is made as of March 11, 2025 (the "Effective Date") by
and between Grant County, duly organized and operating under and by virtue of the Constitution and the laws of the State
of Washington ("County") and H.E. Solutions, LLC, a Washington limited liability County d/b/a Custom Energy
Consultants ("Consultant"). The County and Consultant are each sometimes referred to as a "party" and collectively as the
" ap roes "
All terms and conditions of Agreement K24-010 remain in full effect and force.
1. Fees. As consideration for the Services to be provided by Consultant, the County shall pay to Consultant
an amount not to exceed the amounts listed in the cost tables listed below during the term of this Agreement for Services
rendered and upon the County's receipt of Consultant's invoice. County will pay Consultant's invoice within 30 calendar
days of receipt. Labor will be billed at the rates listed below. Any Services requiring a fee more than the fee set forth herein
shall require additional written approval by the County.
CEC does not guarantee compliance with the Clean Buildings Act, but we will work towards that end on behalf of Grant
County. CEC does not guarantee receipt of the $0.50/square foot Tier 1 Early Adopter Incentive or the WSAC Energy Audit
Grant, but we will support Grant County in pursuing those funds.
Table 1: Work Eligible to be Reimbursed by WA Commerce
ASHE 2 Energy
uldling Name
Square Feet
Audt
Forms D and F
FeBudng
Cost/SF
Law a nd J u sti c e
61*766
$26,995.00
$3,o673.00
30, 0 00
$0.4965
Table 2: Work not Eligible for Reimbursement
Bultding Name
Square Feet
EMP and O&M
Forms A-C
F e u d ng
Cost/SF
Law and Justice
61,766
$6t615.00
$2�804.00
$9,419.00
$0.15
courthouse and Annex
50*808
J $7,833.00.
$2,570.00
$10,403.00
$0.20
Table 3: Total Cost and Net Cost
Calculation
___-_____ ------- ------Cost- --
CECof Turnkey Condftionat ,�.
,.I ------------------
ASHRAE 2. $0.50/SF WA Commerce a
�� "**
Energy Audift Grant
Net Cost to Grant Coun
g
Table 4: Optional Annual Update Fees
BuiEding Name 2025
2026
2027
2028
2029
Law and Justice $700
$735
$772
$810
$851
Courthouse and Annex $700
$735
$772
$810
$851
Totals:
$1A00
$1,470
$1*544
$11,620
$14702
----Signature Page Follows---
Dated the of March 2025.
CONSULTANT:
H.E. Solutions, LLC
(dba) Custom Energy Consultants
2818 N. Sullivan Rd. Suite 100
Spokane Valley, WA 99216
By:
Michael James, Manager
UBI No. 605 285 836
Dated the i of March 2025.
BOARD OF COUNTY COMMISSIONERS
````��`�i��t►►i►►rri,,,,�i� GRANT COUNTY, WASHINGTON
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�'••••... ��� Cindy r Vice -Chair
Kevin Burgess, tuber
ATTEST -
''Barbara J. Vasquez Clerk of the Board
Approved as to form:
By
Barbara Duerbeck
Deputy Prosecuting Attorney
Date:
-2-
EXHIBIT A
DESCRIPTION OF CONSULTING SERVICES
Services shall include:
This agreement is made to help the County achieve compliance with Washington States, "Clean Buildings Act" (CBA) and
includes the services listed below. The scope of work in this Amendment does not include implementation of an "Optimized
Bundle". The ASHRAE 2 Energy Audit will determine if any measures are deemed life cycle cost effective, and therefore
would need to be implemented by the County as part of the "Optimized Bundle" for the building.
1. Services to be completed in 2025
a. Access owner portal.
b. Ensure all building data is correct including parcel numbers, square footage, etc.
2. Complete energy benchmark in Energy Star Portfolio Manager.
3. Connect Portal with Energy Star Portfolio Manager.
4. Conduct an ASHRAE 2 Energy Audit in accordance with ASHRAE and CBA requirements for the Law and Justice
Building.
5. Complete Compliance Forms.
a. Law and Justice Building: Forms A, B, C, D, and F
b. Courthouse and Annex: Forms A, B, and C
6. Complete an Energy Management Plan and EMP Reporting Tool in accordance with the CBA.
a. Law and Justice Building.
b. Courthouse and Annex.
7. Complete an Operations and Maintenance Plan and O&M Plan Reporting Tool in accordance with the CBA.
a. .Law and Justice Building.
b. Courthouse and Annex.
8. Sign all compliance documents as the qualified person and load them into the portal.
9. Coordinate with owner and Commerce as needed.
10. Support as needed with Commerce incentive application (RFA).
11. Support as needed with WSAC Energy Audit grant application.
12. Provide raw files to the owner.
13. Successfully submit Clean Buildings applications for both buildings.
14. Optional: Services to be completed and invoiced in future years.
a. Update Energy Star Portfolio Manager with revised data, review wnEUI in Energy Star Portfolio Manager,
verify building compliance, review energy related topics with ownership as required in the Clean Buildings
Act, and update the EMP and O&M Plans as required.
Assumptions
The owner will:
1. Provide additional information as needed including record drawings,
commissioning reports, TAB reports, etc.
2. Provide access to stakeholders as needed to complete the work and
present findings.
3. Provide parcel numbers, access to the energy consuming equipment in
the building, and other information as needed to complete this scope of
work.
Exclusions
1.
Design
2.
Permitting
3.
Construction
4.
Implementation of the
Optimized Bundle.
5.
Any services not listed.
-3-