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HomeMy WebLinkAboutAgenda - BOCCt1� �0 GRANT COUNTY BOARD OF COMMI I N S SS 0 ER Draft Meeting Agenda - SOL- Week of January 27, 2025 — February 2, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/95605208617?pwd=ElGpPbRbuiuwYgmZuvmiovcRaiplyL.1 Event Number: 956 0520 8517 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8517 Password: 26229323 International Numbers: https://grantcountVwa.zoom.us/u/aZU9y0eNu MON DAY, JAN UARY 27, 2025 8:30 a.m. — 8:45 a.m. Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Update 9:00 a.m. — 9:25 a.m. Commissioner's Work Session (Anticipated Executive Session) 9:30 a.m. —10:25 a.m. Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received • Boards and Committees Update (CM) • Review of Upcoming Public Hearings • Review of this week's meetings • Calendars in Hearing Room 10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Meeting • Tyler Tech Program Manager Update 12:00 p.m. —12:55 p.m. Position Management Review Team Meeting (R Jones) Page 2of5 Grant County Commissioners Agenda Week of January 27, 2025 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Potts &Associates Legislative Update • Review of Consent Agenda Items o Consent Items to be moved to Board Discussion/Decision • Commissioner District Updates 2:00 p.m.-2:55 p.m. Public Works Update • Planning and Development Review (Bren) • Accomplishments Update (Brissey) • Consent Items o Wheeler Excavation Contract for Westshore Drive o ILA w/the City of Ephrata o Authorization to Call for Bids, Asphalt Materials 2025 o Request for Out -of -State Travel 3:00 p.m. — 3:30 p.m. Juvenile Court Discussion (R Jones) TU ESDAY, JAN UARY 28, 2025 8:30 a.m.--10:00 a.m. Gallup Presentation — PUD Leadership Team 10:00 a.m. —10:25 a.m. Public Defense Update 10:30 a.m. —10:55 a.m. Tourism Process Discussion 11:00 a.m. —11:55 a.m. Jail and Morgue Monthly Update 12:00 p.m. —12:25 p.m. Homeless Housing Task Force Discussion (R Jones) 1:00 p.m. —1:55 p.m. Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 27) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. Page 3of5 Grant County Commissioners Agenda Week of January 27, 2025 ACCOUNTING 1. Approve request to create a new fund (107 — Eshare) for Sheriff's Office, to be used until further notice. This fund is needed for tracking restricted funds from the Department of Justice. 2. Approve request to create new fund (143 —Historical Preservation) for Auditor's Office, to be used until further notice. This fund is needed for tracking restricted fund from Recording Fees for Historical Preservation. 3. Approve request to create new fund (654 —Quincy Valley Regional Parks) for Treasurer's Office, to be used until further notice. This fund is needed for the establishment of a new Special Purpose District. AUDITOR'S OFFICE 4. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 5. Approve Addendum No. X to Purchase and Sale Agreement. This is an extension to the closing date on the property sale to the PUD. Condition of closing is the short plat which has not yet been completed. COMMISSIONER'S OFFICE 6. Approve application for Special Occasion Liquor License for an event taking place at the Sagebrush Senior Center, located at 23 Desert Aire Dr. SW, Mattawa, Washington. Date of the event is February 14, 2025 from 7:00 p.m. to 11:00 p.m. 7. Approve budget extension request on the Strategic Infrastructure Program (SIP) 2024-06: Port District 8 Warden, Truck Access Phase 1 & 2, $100,,000.00. 2024-07: McKay Healthcare, Ph1 Master Planning Cont'd, $373,.470.00. Total amount of $473.,470.00. 8. Approve Associate Development Organization Certification/Designation Form from State of Washington Department of Commerce, designating Economic Development Council (EDC) as the ADO to coordinate economic development services for the county. 9. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Coulee City Senior Citizens in the amount of $20,000.00. Term is March 3, 2021 through September 30, 2026. 10. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County Boys and Girls Club of the Columbia Basin in the amount of $56,000.00. Term is March 3, 2021 through September 30, 2026. 11. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $250.00 for December 2024 services. 12. Approve reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $55,997.41 for services in December 2024. 13. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $33,296,10 for December 2024. Page 4 of 5 Grant County Commissioners Agenda Week of January 27, 2025 14. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $945.00. 15. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $1,345.50. 16. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $11,.804.59. 17. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2024-05 in the amount of $64,330.40. EMERGENCY MANAGEMENT 18. Approve request to rescind original request and approve request to purchase for the 23-35 Spill Prevention, Preparedness, and Response Equipment Grant from the Washington State Department of Ecology Grant in the amount of $109,292.75 before tax. PUBLIC DEFENSE 19. Approve Professional Services Agreement with STW LAW, PLLC — Josh Decker for Indigent Defense Services from February 1, 2025 through December 31, 2026, half time caseload. The cost is anticipated and budgeted. PUBLIC WORKS 20. Approve contract between Grant County and Wheeler Excavation, LLC for the Westshore Drive Reconstruction Project CRP 21-08, for the approved amount of $3,,562,617.00. 21. Approve Interlocal Agreement and Resolution between the City of Ephrata and Grant County dated January 28, 2025. 22. Approve Authorization to Call for Bids, Asphalt Materials. 2025. Bid opening is Tuesday, February 25, 2025 at 9:00 a.m. in the Public Works Meeting Room. 23. Approve Out -of -State Travel Request for Booth, Massey and Hurst to attend the Annual Bridge Convention is Seaside, Oregon. Dates of travel are April 1, 2025 through April 3, 2025. Estimated cost is $827.50 per person. SHERIFF'S OFFICE 24. Approve Subrecipient Grant Agreement with Washington State Parks & Recreation Commission Federal Financial Assistance Grant for Marine Law Enforcement Program, Agreement No. MLE 325-199. Total project funding for 2025 is $24.,472.85. Total required match for 2025 is $3,,618.21. 25. Approve Equitable Sharing and Certification to be submitted to the federal government by INET. 26. Approve Out -of -State Travel Request for Fulbright to attend the FBI LEEDA Training in Portland, Oregon. Dates of travel are February 2, 2025 to return February 7, 2025. Estimated cost is $2.,200.00. Page 5 of 5 Grant County Commissioners Agenda Week of January 27, 2025 TECHNOLOGY SERVICES 27. Approve Purchase Order No. 1017 to Kelley Create for scheduled QUAD replacement of copier used by the Clerk's office in the amount of $13,996.99. To be paid out of Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. Port of Moses Lake Update 3:30 p.m. — 4:00 p.m. Prosecuting Attorney Update 4:00 p.m. — 4:55 p.m. Department Head Review with Human Resources 5:00 p.m. — 6:30 p.m. City of Moses Lake —New City Manager Meet and Greet (K Burgess, R Jones) Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. WEDNESDAY, JANUARY 29, 2025 • Insurance Program Orientation (K Burgess) TH U RSDAY, JANUARY 30, 2025 • 2025-2030 Local Homeless Housing Plan — TA Quarterly Meeting (R Jones) • Hawthorne Renewable Energy (HWNRE) Appledale Energy Center Open House (C Carter) • Association of Grant County Cities &Towns (AGCCT) Meeting (R Jones) FRIDAY, JANUARY 31, 2025 • Washington State Association of Counties (WSAC) Legislative Session Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.