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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS Draft Meeting Agenda Week of February 10, 2025 —February 16, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: htt s: rantcount a.zoom.us 95605208617? wd=E1G PbRbuiuwY mZuvm'o cRa' I L.1 Event Number: 956 0520 8517 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8517 Password: 26229323 International Numbers: https://grantcountMa.z000m.us/ulaZU9yeNu MONDAY, FEBRUARY 10, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:15 a.m. Development Services Update • Permit Statistics • Host Compliance Integration Update • Update on Development Agreement for Quincy Valley Solar 9:15 a.m. — 9:45 a.m. Commissioner's Office Update • New Incident Claims Received • Review of Upcoming Public Hearings • Review of This Week's Meetings • Lean Consultant Meeting (CM) o Human Resources Updates • Tourism Advisory Committee Update (CM) 9:45 a.m. —10:00 a.m. Accounting Update Page 2of 6 Grant County Commissioners Agenda Week of February 10, 2025 10:00 a.m. —10:15 a.m. Juvenile Court and Youth Services Update • 2025 Juvenile Bills of Interest • Emergent Items 10:30 a.m. —10:45 a.m. Renew Update • Opioid Abatement Council Update • Consent Items for next week o Functional Exercise — Active Threat — 5/15/25 o Everbridge Contract 10:45 a.m. —11:00 a.m. Assessor's Office Update 11:00 a.m. —11:15 a.m. Auditor's Office Update 11:15 a.m. —11:30 a.m. Fairgrounds Update 11:30 a.m. —12:00 p.m. Tourism Advisory Committee Legal Discussion (Anticipated Executive Session RCW 42.30.110(1)(i) — Litigation) 1:00 p.m. — 2:00 p.m. Position Management Review Team (PMRT) 2:00 p.m. — 2:15 p.m. Treasurer's Office Update • Tax Calculation -assessments • LTIF issues Port options • PACs not responding to questions • Monthly investment Tracker reports now online • Treasurer's office workflow continuation 2:15 p.m. — 2:30 p.m. New Hope/Kids Hope Update • Federal funding — updates & planning • Consent Agenda item — NCA Grant • Sick leave donation request follow-up • Legislative District #9 and #13 visits in Olympia 2:30 p.m. = 2:45 p.m. Clerk's Office Update 3:00 p.m. — 3:15 p.m. Superior Court Update 3:15 p.m. — 3:30 p.m. District Court Update • Current position being reviewed by PMRT • Security Grant Page 3 of 6 Grant County Commissioners Agenda Week of February 10, 2025 3:30 p.m. — 3:45 p.m. Public Defense Update 3:45 p.m. — 4:00 p.m. Prosecuting Attorney's Office Update TU ESDAY, FEBRUARY 5, 2025 8:30 a.m. — 9:00 a.m. Consent Agenda Review / Work Session • Items to be moved to Board Discussion/Decisions 9:00 a.m. — 9:30 a.m. Public Works Update • PW Accomplishments Updates — Brissey • Budget for (5) Positions Approved by PMRT — Brissey • Consent Items o Amendment 27 — Parametrix o CRP 25-02, Stratfor Bridge 110 Repair 9:30 a.m. —10:00 a.m. Sheriff's Office / Jail / Emergency Management Update 10:00 a.m. —10:15 a.m. Facilities and Maintenance Update 10:30 a.m. —10:45 a.m. Technology Services Update 10:45 a.m. —11:00 a.m. Commissioner Work Session • Pending Decisions Spreadsheet • Commissioner District Updates 11:00 a.m. —11:15 a.m. Coroner's Office Update 11:15 a.m. —11:30 a.m. Veteran Services Update 11:30 a.m. —11:45 a.m. Mailroom Update 1:00 p.m. —1:55 p.m. Human Resources Update • Labor Relations — RCW 42.30.140(4)(a) • Employee Evaluation — RCW 42.30.110(1)(g) • Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits Page 4 of 6 Grant County Commissioners Agenda Week of February 10, 2025 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable — Miscellaneous Discussion o Legislative Update • Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item maybe removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve invoicesfrom Coulee Creative in the amount of $17,340.00. Certified Folder to be paid at a later date. 3. Approve invoice from Washington Counties Risk Group Invoice #INV-01484 in the amount of $10,000.00 for the deductible in the Ross Claim #W1567. 4. Approve Ordinance amending Ch. 2.04 of the Grant County Code titled "Board of County Commissioners" to amend the time of their weekly meeting to 1:00 p.m. 5. Approve Commissioner's Minutes from the week of January 6, 2025. 6. Approve Commissioner's Minutes from the week of January 13, 2025. 7. Approve Commissioner's Minutes from the week of January 20, 2025. 8. Approve application for a Special Occasion Liquor License from the Royal Golf Club Association for an event taking place at Haven Event Center located at 2587 Road 10 SW, Royal City on March 15, 2025 from 6:00 p.m. to 10:00 p.m. 9. Approve recommendation of reappointment for the Mosquito Control District #1. 10. Approve recommendation of reappointment for the Current Use Advisory Committee. 11. Approve recommendation of reappointment for the Current Use Advisory Committee. 12. Approve extension request from Grant County Port District No. 4, Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 until July 31, 2025. 13. Approve request for Budget Extension Public Hearing on the Washington State Department of Agriculture (WSDA) Grant No. K5556, Food to Farm Program. Amount is $75,054.29, with a term of December 2024through June 2025. 14. Approve reimbursement request from Renew on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $23,017.56 for November/December 2024. 15. Approve reimbursement request from Grant County Port District No. 4, Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in the amount of $263,455.12. Page 5 of 6 Grant County Commissioners Agenda Week of February 10, 2025 DEVELOPMENT SERVICES 16. Approve refund of $240.00 for issued permit BF.22-156. Permit was cancelled/voided. The refund is 80% of paid fees minus plan review per fee schedule. EMERGENCY MANAGEMENT 17. Approve Community Wildfire Defense Grant for $155,000.00 from Department of Natural Resources to update Grant County's Community Wildfire Prevention Plan. Grant term is December 4, 2024 to December 4, 2029. NFW HnPF 18. Approve request for Suzi Fode, Director, to DocuSign a Cooperative Agreement with National Children's Alliance for the period of January 1, 2025 through December 31, 2025 in the amount of $50,000.00 to provide core services at Kids Hope. PUBLIC DEFENSE 19. Approve request to purchase a new copier in the amount of $10,567.00. Pt I RI IC\A/nRKS 20. Approve Exhibit A —Amendment Twenty -Seven, Grant County FY 2025 Ephrata Landfill Engineering and Environmental Services with Parametrix. 21. Approve Resolution initiating County Road Project Designated as CRP No. 25-02, Stratford Bridge #110 Repair. RENEW 22. Approve request to close Renew offices on May 14, 2025 for Active Threat exercise. Crisis Services will still be available during that time. 23. Approve request to purchase new equipment from CDW-G to replace Webex room kits in Ephrata and Grand Coulee. Total cost is $12,772.77 to be paid from Fund 108.150. 24. Approve Out -of -State Travel request for Megan Cloyd to travel to Palm Springs, CA to attend the West Coast Symposium of Addictive Disorders. Dates of travel are May 28, 2025 through June 1, 2025. Estimated cost is $2,706.83 to be paid from Fund 108.150 (SUD). 25. Approve Quote #Q-206127 from Everbridge Inc. for Renew to implement Everbridge 360 Core for all employees. 36-month term. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 5:00 p.m. — 6:00 p.m. Quincy Valley Regional Parks Meeting (C Carter) Page 6 of 6 Grant County Commissioners Agenda Week of February 10, 2025 Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissionersgrantcountywa.gov or by phone at (509) 754-2011 ext. 2901. W EDN ESDAY, FEBRUARY 12, 2025 • Ephrata Landfill and Recovering Cleanup Costs (K Burgess) • LEOFF-1 Disability Board* • PCC Rail Authority Executive Meeting • Hearings Examiner* • Regional Diversion Facility Workgroup (C Carter) • Veterans Advisory Board Meeting* • Roundabout (RAB) Public Outreach Meeting* • Grant County Health Board Meeting (C Carter and K Burgess) TH U RSDAY, FEBRUARY 13, 2025 • Multi -Agency Communications Center (MACC) Meeting (R Jones) • Columbia Basin Sustainable Water Coalition (CBSWC) Board Meeting (R Jones) • Coordinated Community Response (STOP Meeting) • Area Aging/Council of Governments Meeting (C Carter) • Fair Advisory Committee Meeting (Huck Fuller Building, Fairgrounds) FRIDAY, FEBRUARY 14, 2025 • Washington State Association of Counties (WSAC) Legislative Session Update (K Burgess) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.