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Home My WebLink AboutGrant Related - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal'1'12 Stockton CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 2/26/2025 PHONE:2937 TYPE(S) OF DOCUMENTS SUBMITTED: (CHECK ALL THAT I APPLY)_'; ❑Agreement / Contract DAP Vouchers ❑Appointment / Reappointment DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related []Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ,SUGGESTED WORDING FOR AGENDA: �h `flat, When, Why,Term, cost, etc. Signature--•-• for Consolidated Homeless Grant (CHG) 25-46108-10 application for the term of July 2025 -June 2026. This is Part 1 of 2 of the application process. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: 31A711-2zS--- APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 FORM A - Applicant Information Name of Organization/Department Grant Count Mailing Address PO Box 37 Physical Address (if different than mailing address) 35 C Street SW City Ephrata Zip Code 98823 Statewide Vendor Number (SWV) 0002426-03 Unified Business Number (UBI) 132001884 County(ies) Served Grant Contact Information Contact person for application: Name/title Karrie Stockton Phone (509) 754-2011 Ext. 2937 Email KstocktonCa�,qrantcountywa. ov Executive Person with signature authority who will sign grant agreement via DocuSign with Commerce. Program Manager Person who is the primary grant contact with Commerce. Fiscal Person we will contact with questions about invoices. Data Manager Person we will contact with questions about data. Other If another person needs to be included in grant correspondence with the primary contact. Name Rob Jones Karrie Stockton Karrie Stockton Karrie Stockton Title Chair Grant Admin Specialist Grant Admin Grant Admin Specialist Phone 509-754-2011 (509)754-2011 Ext 2937 (509)754-2011 Ext (509) 754-2011 Ext Email Rjones(aD-grantcounfiywa.a Kstockton(ab-grantcoun yww Kstockton(a�grantcoun Kstockton(a)-grantcount DocuSign Information The Executive contact will be the DocuSign end signer, but if anyone else needs to be a recipient in the DocuSign routing process, please enter their name/title and email below in order of who needs to review/approve first. Program Manager and Other contact will be cc only unless included below. Name/Title Rob Jones, County Commissioner Chair Email Rjones(cD-grantcount)wa.gov Name/Title Karrie Stockton, Grant Admin Specialist Email KstocktonCa�-grantcountywa.gov Name/Title 3 Email Name/Title 4 Email Name/Title 5 Email Notes for DocuSign or please let us know if your organization cannot sign throuqh Docusign: Crisis Response System 1. Describe your organization's participation in the local continuum of care, local homeless planning group or local homeless provider network. Homeless Housing Task Force are working with local organizations to update the 5 year plan, meeting on a monthly basis, effective Street Outreach Services, HMIS is used, along with Coordinated Entry. The county is also looking at a computer program to use with all local 2. Describe the goals and strategies your county is using to respond to the disproportionality in access to services for marginalized populations? What data have you examined and where are you looking for information? Preventing episodes of homelessness, empowering community and community partners,and implementing effective homeless response systems like Street Outreach programs. Data examined is from HMIS, CE, Homeless System Performance, PIT Counts, and communication from giffi,.; Subgranting Part 2 of the CHG application will collect subgrantee information and projects funded 3. Describe how you will ensure all CHG subgrantees will receive training on the CHG guidelines including low barrier housing projects, allowable housing interventions, progressive engagement, allowable expenses, training requirements, etc. Notify of all trainings, request forms used for determining low barrier projects, housing interventions, engagement, allowable expense and request Desk Monitoring/Materials. 4. Describe how your organization will conduct a risk assessment and develop monitoring plans for each subgrantee within six months of the subgrant start date. (Updated July 1, 2025 CHG guidelines will require subgrantees must be monitored for program and fiscal compliance at least one time within the grant period.) A risk assessment wlll be completed for each grant subrecipient within 6 months of receiving a grant award. This will include reasons for the risk rating and oversight plan. The plan will be followed to complete oversight of grant funds. SAM.gov will be view to verify no disbarment or suspensions, retreive subrecipient annual audit from the Federal Clearing house, WA state Auditor or private auditing firm annually. Grant 1Low Barrier Part 2 of the CHG application will collect low barrier projects and associated bed counts funded by CHG. 5. Describe your organizationas process for determining no less than 80% of all CHG funded projects (programs and facilities) are low barrier. Housing Authority is our subrecipient and has been a long time organization to receive CHG funds, and understands the process with no past issues. Organizational Capacity 6. Explain any organizational restructuring that occurred within the last 12 months that affect Commerce contracts. Provide details of the restructuring, the timeframe for which this has/is occurring and the status of the change. Make sure to discuss the following: Organizational changes None Programmatic changes None Business system changes (financial, human resources etc.) None Other 7. Describe turnover in key positions during the past 12 months in those areas of the organization that administer or support homeless housing projects for the following categories. Describe your plan and timeframe for filling, training, or covering the duties of any vacant positions. Include the number of positions/FTEs for each category. Executive management None Fiscal staff None Audit Information 8. What is the last fiscal year your organization was audited for? 2024 Type of audit: X A-133 Financial Statement Audit Financial Review X Were there Findings or a Management Letter as a result of the last audit? No X Yes, please detail: Employee turnover in 2023, therefore risk assessments where not up to date, this has been corrected. Local Government 9. Explain the role of county commissioners/city council in the following: Reviewing homeless crisis response system and homeless housing program outcomes Commissioner Jones sits on the Homeless Housing Task Force Board, the Board meets with subs regularly to discuss issues, receives up to date reports on all housing programs. All Commissioners are actively involved in homelessness, behavioral health and domestic violence issues. Monitoring grant financial and program compliance Receives updates monthly from Grant Specialist unless there is an issue that needs attention. Reviews and approves expenditures on grants. Evaluating or assessing the performance of homeless housing management staff The Board works closely with staff on an on going basis.