HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners OffIC@
REQUEST SUBMITTED BY: B VaSCjU2Z
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 2/24/25
PHONE:292$
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑ Computer Related
[:]County Code
❑ Emergency Purchase
❑ Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
® Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
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❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
Commissioners 2/10/25 Minutes for approval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑YES ❑ NO
DATE OF ACTION: ZeS— DEFERRED OR CONTINUED TO-
WITHDRAWN -
APPROVE: DENIED ABSTAIN
D2:
D3:
Fm_1 N/A
4/23/24
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Meeting Minutes
Week of February 10, 2025 - February 16, 2025
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Jones, Carter and Burgess in attendance.
8:30 a.m. - 9:00 a.m. Central Services Update
Staff Present: Tom Gaines, Admin Director, Kevin Schmidt, Maintenance;
Decorah Anderson -Cook, Director of Human Resources
The following Topics were presented and discussed during the
Central Services Update:
• Commissioner's Weekly Meetings
• Public Works Avidex - Technology Services
• HR CS Building Walkthrough
• RAB Outreach Meeting
• NACo Leadership Conference
• Risk Safety Coordinator
RCW42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job beginning at 8:39 a.m. to go until 8:50 a.m. In attendance were
Applicant/Evaluation Commissioners Jones, Carter and Burgess, Tom Gaines, Kevin
Schmidt, Decorah Anderson -Cook. Commissioner Jones
closed the session at 8:50 a.m.
9:00 a.m.-9:15 a.m. Development Services Update
Staff Present: Fire Marshal Nathan Poplawski
The following Topics were presented and discussed during the
Development Services Update:
• Permit Statistics
• Host Compliance Integration Update
• Update on Development Agreement for Quincy Valley
Solar
• Fire Marshal's duties -Fire Code
• Transient Rentals
• Post -Compliance Software
9:15 a.m.-9:45 a.m. Commissioner's Office Update
Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell,
Deputy Clerk; Karrie Stockton, Grants Admin
The following Topics were presented and discussed during the
Commissioner's Office Update:
• New Incident Claims Received
• Review of Upcoming Public Hearings
o Budget Extension -SIP Grants 02/08/2025
o Franchise - 03/11 /2025
• Review of This Week's Meetings
• Lean Consultant Meeting (CM)
o Human Resources Update
o Public Comment to be added to HR Updates
• Tourism Advisory Committee Update (CM)
• Employees out of office
• Vietnam Veterans of America -Wheeler Building Keys
• New Employee - Setup
• BOCC Expectations for Staff
9:45 a.m. -10:00 a.m. Accounting Update
Staff Present: Mandy Kim, Chief Financial Officer
The following Topics were presented and discussed during the
Accounting Update:
• Tyler Tech - Chart of Accounts
• NACo Leadership Training
• Grants Admin Fund
• WCRG Invoice/Budget
10:00 a.m. -10:15 a.m. Juvenile Court and Youth Services Update
Staff Present: Suhail Palacios, Director
The following Topics were presented and discussed during the
Juvenil Court and Youth Services Update:
• 2025 Juvenile Bills of Interest
• Emergent Items
Page 2 of 13
BOCC Minutes Week of February 3, 2025
10:30 a.m. -10:45 a.m. Renew Update (Commissioner Jones did not attend)
Staff Present: Dell Anderson (via Zoom), Director
The following Topics were presented and discussed during the
Renew Update:
• Opioid Abatement Council Update
• Consent Items for next week
o Functional Exercise -Active Threat- 5/15/2025
o Everbridge Contract
10:45 a.m. -11:00 a.m. Assessor's Office Update (Commissioner Jones joined at
10:54 a.m.)
Staff Present: Melissa McKnight, County Assessor; Darryl Pheasant,
Treasurer
The following Topics were presented and discussed during the
Assessor's Office Update:
• PACs Software
• Some Other Stuff
11:00 a.m. -11:15 a.m. Auditor's Office Update (Cancelled)
11:15a.m.-11:30a.m. Fairgrounds Update
Staff Present: Jim McKiernan (via Zoom), Director
The following Topics were presented and discussed during the
Fairgrounds Update:
• Poultry Showings at Fair -Avian Flu
• Fairgrounds Capital Projects
• Upcoming Contract Review
• Sponsorships
• Tourism Promotion Strategist Meeting
• Fairgrounds Podcast
• Surplus Equipment
11:30 a.m. -12:00 p.m. Tourism Advisory Committee Legal Discussion (Anticipated
Executive Session)
Staff Present: Shawn Cardwell, Tourism Chair, Pam Thorsen (via Zoom),
Tourism Vice -Chair; RachelLe Baughman, Coulee Creative;
Page 3 of 13
BOCC Minutes Week of February 3, 2025
Rebekah Kaylor and Kevin McCrae, Prosecuting Attorney's
Office; Caitlin Manell, Deputy Clerk of the Board
The following Topics were presented and discussed during the
Fairgrounds Update:
RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order
Litigation beginning at 11:31 a.m. to go until 11:45 a.m. In attendance
Were Commissioners Jones, Carter and Burgess, Shawn
Cardwell, Pam Thorsen (Zoom), Rachelle Baughman, Rebekah
Kaylor, Kevin McCrae, Caitlin Manell. The session continued to
11:55 a.m. Commissioner Jones closed the session at 11:55
a.m.
1:00 P.M. — 2:00 p.m. Position Management Review Team (PMRT)
Staff Present: Decorah Anderson -Cook, Gina Saldana, Human
Resources; Felycite Guerra, Mandy Kim, Accounting
The following Topics were presented and discussed during the
Position Management Review Team Meeting:
• Position Management Request Form
• Department Request presentations
• Risk Coordinator
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job beginning at 1:10 p.m. to go until 1:30 p.m. In attendance were
Applicant/Evaluation Commissioners Jones, Carter and Burgess, Decorah
Anderson -Cook and Gina Saldana. Commissioner Jones
closed the session at 1:30 p.m.
2:00 p.m.-2:15 p.m. Treasurer's Office Update
Staff Present: Darryl Pheasant, Treasurer; Rebekah Kaylor, Prosecuting
Attorney's Office
The following Topics were presented and discussed during the
Treasurer's Office Update:
• Tax Calculation -Assessments
• LTI F issues Port options
• PACs not responding to questions
• Monthly investment Tracker reports now online
• Treasurer's office workflow continuation
Page 4 of 13
BOCC Minutes Week of February 3, 2025
2:15 p.m. - 2:30 p.m. New Hope/Kids Hope Update
Staff Present: Suzi Fode, Director; Rebekah Kaylor, Prosecuting
Attorney's Office
The following Topics were presented and discussed during the
New Hope/Kids Hope Update:
• Federal funding- updates & planning
• Consent Agenda item - NCAGrant
o Legal review
• Request about additional ARPA Funds
• Legislative District #9 and #13 visits in Olympia
2:30 p.m. - 2:45 p.m. Clerk's Office Update
Staff Present: Kim Allen, County Clerk
The following Topics were presented and discussed during the
Clerk's Office Update:
• E-Filing for General Public
3:00 p.m.-3:15 p.m. Superior Court Update
Staff Present: Judge Anna Gigliotti
The following Topics were presented and discussed during the
Superior Court Update:
• Legislature
3:15 p.m.-3:30 p.m. District Court Update
Staff Present: Desiree Ochocinski and Judge Brian Gwinn; Jonathan
Hartman, Human Resources
The following Topics were presented and discussed during the
District Court Update:.
• Current position being reviewed by PMRT
• Security Grant
• Hiring request
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job beginning at 3:18 p.m. to go until 3:23 p.m. In attendance were
Applicant/Evaluation Commissioners Jones, Carter and Burgess, Jonathan
Hartman, Desiree Ochocinski and Judge Brian Gwinn.
Commissioner Jones closed the session at3:23 p.m.
Page 5 of 13
BOCC Minutes Week of February 3, 2025
3:30 p.m. - 3:45 p.m. Public Defense Update
Staff Present: Brett Hill, Director
The following Topics were presented and discussed during the
Public Defense Update:
• Rurallnterns
• Caseload Limit Recommendations
3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update
Staff Present: Kevin McCrae, Prosecuting Attorney and Rebekah Kaylor,
Chief Civil Deputy Prosecuting Attorney
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update:
• Defense Council Caseloads
• Remote Attorneys Request
MISCELLANEOUS ITEM
The Commissioners approved and signed an Emergency AP Batch for New Hope/Kids Hope
in the amount of $1,,400.00.
The Monday, February 10, 2025 session was closed at 3:57 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, February 11, 2025, at 8:30 a.m. with
Commissioners Jones, Carter and Burgess in attendance.
8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session
Staff Present: Dave Bren and John Brissey, Public Works; Sam Dart, Grant
PUD; Caitlin Manell, Deputy Clerk of the Board
The following topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
• OPMA-Guidelines for Action
• P Boss Letter of Support
• Komaki City Visit (CC)
• Student Exchange
Page 6 of 13
BOCC Minutes Week of February 3, 2025
9:00 a.m. - 9:30 a.m. Public Works Update
Staff Present: Andy Booth, John Brissey, Decorah Anderson -Cook and Jon
Hartman, Human Resources
The following topics were presented and discussed during the
Public Works Update:
• PW Accomplishments Updates
• Budget for (5) Positions Approved by PMRT
• Consent Items
o Amendment 27 - Parametrix
o CRP 25-02, Stratford Bridge 110 Repair
9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update
Staff Present: Sheriff Joe Kriete, Undersheriff John McMillan, Mireya
Garcia, Emergency Management Specialist
The following Topics were presented and discussed during the
Sheriff's Office/Jail/Emergency Management Update:
• Consent Item Review
• Grants/House Bills
• Gallop Presentation
10:00 a.m. -10:15 a.m. Facilities and Maintenance Update
Staff Present: Tom Gaines and Kevin Schmidt
The foLlowingTopics were presented and discussed during the
Facilities and Maintenance Update:
• Program Purchase - Metasys
• Energy testing in buildings
• Space concerns -upcoming policy recommendation
• Hiring
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job beginning at 10:11 a.m. to go until 10:14 a.m. In attendance
Applicant/Evaluation were Commissioners Jones, Carter and Burgess, Tom Gaines
and Kevin Schmidt. Commissioner Jones closed the session at
10:14 a.m.
10:30 a.m. -10:45 a.m. Technology Services Update
Staff Present: Tom Gaines, Joe Carter, Keith Conley
Page 7 of 13
BOCC Minutes Week of February 3, 2025
The following Topics were presented and discussed during the
Technology Services Update:
• Mobile Services
10:45 a.m.-11:00 a.m. Commissioner Work Session
The following topics were presented and discussed during the
Commissioner Work Session:
• Pending Decisions Spreadsheet
• Commissioner District Updates
• Office Space
RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order
Job beginning at 10:55 a.m. to go until 10:59 a.m. In attendance
Applicant/Evaluation were Commissioners. Jones, Carter and Burgess.
Commissioner Jones closed the session at 10:59 a.m.
11:00 a.m. —11:15 a.m. Coroner's Office Update
Staff Present: Jerry Jasman (via Zoom), Chief Investigator
The following Topics were presented and discussed during the
Coroner's Office Update:
• New Position
• 2024 Case Review
11:15 a.m. —11:30 a.m. Veteran Services Update
Staff Present: Anthony Garcia, Veterans services Officer, Jerry Gingrich,
Chair of the Veterans Advisory Board
The following Topics were presented and discussed during the
Veterans Services Update:
• Veterans Advisory Board Meeting
• Vietnam Veterans, Veterans Services Officer— Duties
• Office space needed
11:30 a.m. —11:45 a.m. Mailroom Update
Staff Present: Josh Keyser
Page 8 of 13
BOCC Minutes Week of February 3, 2025
The following Topics were presented and discussed during the
Mailroom Update:
• Hours for employe
1:00 P.M. - 1:55 p.m.
Human Resources Update
Staff Present:
Decorah Anderson -Cook, Gina SaIdana and Jonathan
Hartman
The following topics were presented and discussed during the
Human Resources Update:
• APPROVED AND SIGNED: Personnel Action Request
(PAR) for Heidi Kriete, Janice Horn, and Jim Anderson -
Cook, Development Services
• APPROVED AND SIGNED: Working Agreement
between Sheriff's Office and Deputy Sheriff's
Association. Term is January 1, 2024 - December 31,
2025.
RCW 42.30.110 (4)(a)
Commissioner Jones called an Executive Session to order
Negotiations
beginning at 1:04 p.m. to go until 1:14 p.m. In attendance were
Commissioners Jones, Carter and Burgess, Decorah
Anderson -Cook, Gina SaLdana and Jonathan Hartman.
Commissioner Jones closed the session at 1:14 p.m.
RCW 42.30.110 (1)(g)
Commissioner Jones called an Executive Session to order
Job
beginning at 1:14 p.m. to go untiL 1:24 p.m. In attendance were
Applicant/Evaluation
Commissioners Jones, Carter and Burgess, Decorah
Anderson -Cook, Gina SaLdana and Jonathan Hartman.
Commissioner Jones closed the session at 1:24 p.m.
COMMISSIONER'S MEETING
2:00 p.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-minute
Limit per person and a 15-minute total Limit. One person provided
public comments regarding the following topic:
• Hard to hear Burgess at meetings
• Public Works Organizational Chart
• Human Resources Public Comment
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
Page 9 of 13
BOCC Minutes Week of February 3, 2025
D. Board Correspondence
• Letters of Support
• Homeless Housing Strategic Consultant
E. Commissioner's Roundtable - Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable - Misc. Discussion:
• MaMedia Contract
• Burgess meeting with Columbia Basin Herald
• Ordinance to amend Commissioners Meetings
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions listed above. All items are
enacted by one motion. If separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on a
Listing, and made available to the Board. (In the amount of
$790369347.07)
COMMISSIONER'S OFFICE
2. Approve invoices from Coulee Creative in the amount of $17,340.00.
Certified Folder to be paid at a later date.
3. Approve invoice from Washington Counties Risk Group Invoice #INV-
01484 in the amount of $10,000.00 for the deductible in the Ross
Claim #W1567.
4. Approve Ordinance amending Ch. 2.04 of the Grant County Code
titled "Board of County Commissioners" to amend the time of their
weekly meeting to 1:00 p.m. (Item held to the 2/25/2025 Consent)
5. Approve Commissioner's Minutes from the week of January6, 2025.
6. Approve Commissioner's Minutes from the week of January13,
2025.
7. Approve Commissioner's Minutes from the week of January 20,
2025.
8. Approve application for a Special Occasion Liquor License from the
Royal Golf Club Association for an event taking place at Haven Event
Center located at 2587 Road 10 SW, Royal City on March 15, 2025
from 6:00 p.m. to 10:00 p.m.
9. Approve recommendation of reappointment for the Mosquito
Control District #1. (Marilyn Meseberg was reappointed for another
two-year term, beginning February 119 2025 through February 109
2027.)
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BOCC Minutes Week of February 3, 2025
10. Approve recommendation of reappointment for the Current Use
Advisory Committee. (Kent Kartstetter was reappointed for another
one-year term, beginning February 11, 2025 through February 10,
2026.)
11. Approve recommendation of reappointment for the Current Use
Advisory Committee. (JasonThaemertwas reappointed for another
one-year term, beginning February 11, 2025 through February 10,
2026.)
12. Approve extension request from Grant County Port District No. 4,
Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 until
July 31, 2025.
13. Approve request for Budget Extension Public Hearing on the
Washington State Department of Agriculture (WSDA) Grant No. K5556,
Food to Farm Program. Amount is $75,054.29, with a term of
December 2024 through June 2025. (The Public Hearing was
scheduled for March 11, 2025 at 3:30 p.m.)
14. Approve reimbursement request from Renew on the Community
Development Block Grant (CDBG) No. 20-6221 C-1 11 in the amount of
$23,017.56 for November/December 2024.
15. Approve reimbursement request from Grant County Port District No.
4, Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in
the amount of $263,455.12.
DEVELOPMENT SERVICES
16. Approve refund of $240.00 for issued permit BF 22-156. Permit was
cancelled/voided. The refund is 80% of paid fees minus plan review
per fee schedule.
EMERGENCY MANAGEMENT
17. Approve Community Wildfire Defense Grant No. 25-DG-1 1062752-
005 for $155,000.00 from Department of Natural Resources to update
Grant County's Community Wildfire Prevention Plan. Grant term is
December 4, 2024 to December 4, 2029.
NEW HOPE
18. Approve request for Suzi Fode, Director, to DocuSign a Cooperative
Agreement No. MOSE-WA-CORE25 with National Children's Alliance
for the period of January 1, 2025 through December 31, 2025 in the
amount of $50,000.00 to provide core services at Kids Hope.
PUBLIC DEFENSE
19. Approve request to purchase a new copier in the amount of
$10,567.00.
Page 11 of 13
BOCC Minutes Week of February 3,2025
PUBLIC WORKS
20. Approve Exhibit A —Amendment Twenty -Seven, Grant County FY
2025 Ephrata Landfill Engineering and Environmental Services with
Parametrix.
21. Approve Resolution No. 25-015-CC initiating County Road Project
Designated as CRP No. 25-02, Stratford Bridge #110 Repair.
RENEW
22. Approve request to close Renew offices on May 14, 2025 for Active
Threat exercise. Crisis Services will still be available during that time.
23. Approve request to purchase new equipment from CDW-Gto
replace Webex room kits in Ephrata and Grand Coulee. Total cost is
$12,772.77 to be paid from Fund 108.150.
24, Approve Out -of -State Travel request for Megan Cloyd to travel to
Palm Springs, CA to attend the West Coast Symposium of Addictive
Disorders. Dates of travel are May 28, 2025 through June 1, 2025.
Estimated cost is $2,706.83 to be paid from Fund 108.150 (SUD).
25. Approve Quote #Q-206127 from Everbridge Inc. for Renew to
implement Everbridge 360 Core for all employees. 36-month term.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE ITEMS 1 THROUGH 25 ON THE CONSENT AGENDA, HOLDING ITEM 4 FOR
LEGAL REVIEW FOR 2 WEEKS UNTIL 2/25/25. MOTION PASSED UNANIMOUSLY.
G. Board Discussion/Decision Items
I. Adjournment
The Commissioner's Meeting adjourned at 2:25 p.m.
MISCELLANEOUS ITEM
The Commissioners approved and signed the February 5, 2025 Public Works Payroll Salary
Fund.
The Tuesday, February 11, 2025 session was closed at 2:25 p.m.
Page 12 of 13
BOCC Minutes Week of February 3, 2025
Meeting Minutes for the week of February 10, 2025 were approved this day of
/4&Udt _ . 2025.
Attest:
_lclry Barbara J. Vasquez, CIVIC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Rob' hair
C)c %&W
Cindy Carter, Vice -Chair
Kevin Burgess, Wember
Page 13 of 13
BOCC Minutes Week of February 3, 2025