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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:OOpm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY: B VaSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: g VaSCjU@Z CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/24/25 PHONE:2g28 TYPE(S) OF DOCUMENTS SUBMITTED: ICHECK ALL THAT APPLY) ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations [:]Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners 2/3/25 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: Z� APPROVE: DENIED ABSTAIN D 1:m D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 DNS cps M Grant County ,{ Board of Commissioners DE SOL Et 4 `_.. Meeting Minutes Week of February 3, 2025 - February 9, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, and Burgess in attendance. Commissioner Carter was out and excused. 8:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Admin Director The following Topics were presented and discussed during the Central Services Update: • Central Services Updates/Calendar Meetings • Technology Services - NACo Leadership Academy • TS Update -AV needs, cybersecurity • Facilities & Maintenance - Staffing, heating in the jail, Fairgrounds projects • CS Building out to bid • Coroner's Office building update 9:00 a.m.-9:15 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Assistant Director The following Topics were presented and discussed during the Development Services Update: • Silicon Valley Ranch Solar- Mechanical Permit Application o Developer's Agreement Discussions • Upcoming Trainings • Shrubsteppe Mitigation/Bank 9:15 a.m.-9:45 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell, Deputy Clerk; Karrie Stockton, Grants Admin The following Topics were presented and discussed during the Commissioner's Office Update: • Review of BOCC Office Updates • New Incident Claims Received o Tort Claim payment 0 2025 WC RG bill • Review of Upcoming Public Hearings • Review of this week's meetings • BOCC Expectations • Upcoming Trainings/Out of Office • Laserfiche LEAN Process • Grants Admin Update: o Temporary Restraining Order- Pausing of Grants o CDBG Grant Issues o ARPAQuarterlyReport o Public Hearing- 2/18/2025 Budget Extension 9:45 a.m. -10:00 a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer The following Topics were presented and discussed during the Accounting Update: • Follow-up items from Finance Committee Meeting • Insurance overages by individual employees • 2025 WC RG Invoice • Tyler Tech 10:00 a.m. -10:15 a.m. New Hope/Kid's Hope Update Staff Present: Suzi Fode, Director The following Topics were presented and discussed during the New Hope/Kid's Hope Update: • BOCC Expectations o Request how to meet those expectations o How best to prepare agenda o Monday holidays Page 2 of 14 BOCC Minutes Week of February 3, 2025 • Issues on Fire o Federal funding freeze - implications and planning o FLSA status change o Sick Leave donation request o Senate BiLL 5362 • Plan and goals for the week o Attend Boys & Girls Club retreat (Sun-Tues) - Postponed o Olympia (Monday/Tuesday) • Grant Funds awarded -to be on consent next week. 10:30 a.m. - 10:45 a.m. Renew Update Staff Present: Dell Anderson (via Zoom), Director The following Topics were presented and discussed during the Renew Update: • Emergency Planning -Active Attack Training - 5/14/25 o Office to be closed - Consent, Press release, public notice • Update on Plans for Workspabe • Consent Agenda Item review • City of Moses Lake asked about a combined RFP on Opioid Abatement Fund - BOCC decision needed. o Meeting next week to be about this. o Extra meeting to be scheduled • XMR Charts for strategic priorities 10:45a.m.-11:00a.m. Assessor's Office Update Staff Present: Matt Hope, Chief Deputy Appraiser; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Assessor's Office Update: • Change of Value Notices -Dead Line to appeal was 1/31/2025 • LTIF - Information needed by the Treasurer Page 3 of 14 BOCC Minutes Week of February 3, 2025 11:00a.m.-11:15a.m. Auditor's Office Update Staff Present: Michele JaderLund, Auditor The following Topics were presented and discussed during the Auditor's Office Update: • Current Election Update • Software for finance • Dumping of old records 11:15a.m.-11:30a.m. Fairgrounds Update Staff Present: Jim McKiernan, Director The following Topics were presented and discussed during the Fairgrounds Update: • Fairgrounds projects update • Sponsorships • 'Contracts for consent • Tyler Tech -Accounting • Podcast Update 12:00 p.m. - 1:00 perno Elected Officials/Department Head Quarterly Luncheon Staff Present: Sign -in Sheet The following Topics were presented and discussed during the Elected Officials/Department Head Luncheon: • Commissioner's Office Meeting Schedule • NACo High Performance Leadership Course 1:00 P.M. - 2:00 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina SaIdana, Jonathan Hartman, Human Resources; Felycite Guerra, Mandy Kim, Accounting; John Brissey, Public Works; Judge Gwinn, Desiree Ochocinski, District Court The following Topics were presented and discussed during the Position Management Review Team Meeting: 0 Position Coordination Review • Public Works • District Court 9 Dept. Head Presentations of requests Page 4 of 14 BOCC Minutes Week of February 3, 2025 RCW42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job beginning at 1:33 p.m. to go until 1:43 p.m. In attendance were Applicant/Evaluation Commissioners Jones and Burgess, Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman, Felycite Guerra, Mandy Kim, Judge Brian Gwinn and Desiree Ochocinski. The session was continued to 1:46 p.m. Commissioner Jones closed the session at 1:46 p.m. 2:00 p.m. — 2:15 p.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Tax Calculation Delays • LTIF problems • PACs not responding to questions • PACs Current Use programming does not comply with State Law • Treasurer's Office workflow 2:15 p.m. — 2:30 p.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Review of staff responsibilities 2:30 p.m.-2:45 p.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Staffing Update • Software program — filing Page 5 of 14 BOCC Minutes Week of February 3, 2025 3:00 p.m.-3:15 p.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • New judge • Staffing Update • Criminal Caseloads 3:15 p.m. - 3:30 p.m. District Court Update Staff Present: Desiree Ochocinski and Judge Brian Gwinn The following Topics were presented and discussed during the District Court Update: • Current position being reviewed by PMRT o Grant Funding • Security Grant o Single Point Entry 3:30 p.m. - 3:45 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Caseloads • Staff ng 3:45 p.m. - 4:00 p.m. Prosecuting Attorney's Office Update Staff Present: Kevin McCrae, Rebekah Kaylor and Barbara Deurbeck The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • WSAC Bill • Good Faith Issue - Litigation against a Dept. Head • Consent Contract Review Page 6 of 14 BOCC Minutes Week of February 3, 2025 MISCELLANEOUS ITEM • The Chair of the Board was authorized to sign the following Final Plat Submission and Review: Erlandsen and Associates -Dave Dormier (Barnhill Estates Plat) File P24-0313 (preliminary P 23-0230) The Monday, February3, 2025 session was closed at4:17 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, February 4, 2025, at 8:16 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused. 8:15 a.m. - 8:30 a.m. Legislative Update Staff Present: Zak Kennedy; Kevin McCrae, Prosecuting Attorney's Office The following topics were presented and discussed during the Legislative Update: • Multiple House Bills 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Dave Bren and John Brissey, Public Works; Sam Dart, Grant PUD; Caitlin Manell, Deputy Clerk of the Board The following topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Walk-on Item: Request to Purchase from Coulee Creative • ARPA Allocation for Public Works • Ephrata Landfill • Westshore Drive 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Dave Bren, John Brissey The following topics were presented and discussed during the Public Works Update: • PWAccomplishmentUpdates Page 7 of 14 BOCC Minutes Week of February 3, 2025 • Gorge Project- Future planning • Bridge 247 - Non -Grant Eligible Work • Claim for Canal Bridge work • Consent Items o Rescind Bridge 350 - Resolution o CRP 25-01 Drumheller Phase 3 9:30 a.m. -10:00 a.m. Sheriff's Office/Jail/Emergency Management Update Staff Present: Josh Sainsbury, Phil Coates, Gary Mansford The following Topics were presented and discussed during the Sheriff's Office/Jail/Emergency Management Update: • Sand Dunes • Jaillncident • Homeless Encampments • 2025 Abatement projects • Bluebridge Alliance Partnership • ATVs on the roadway 10:00 a.m. -10:15 a.m. Facilities and Maintenance Update Staff Present: Tom Gaines and Kevin Schmidt The following Topics were presented and discussed during the Facilities and Maintenance Update: • Commissioner's Meetings/Calendar • Projects update • Staffing/compensation • Limble requests/reports • Vietnam Veterans of America - Moses Lake office 10:30 a.m. -10:45 a.m. Technology Services Update Staff Present: Tom Gaines and Joe Carter The following Topics were presented and discussed during the Technology Services Update: • Technology Services review • Helpdesk tickets • Asset tracking • Public Records Requests • Tyler Tech • County Trainings Page 8of14 BOCC Minutes Week of February 3, 2025 I 10:45 a.m. -11:00 a.m. Commissioner Work Session (Cancelled) 1:00 P.M. - 1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz The following topics were presented and discussed during the Human Resources Update: Topic i Request . Action 01. Personnel Disciplinary Personnel Matter - RCW 42-30.110 Disciplinary Discussion/Direct Directed (1)(f) Matter 02. Public Works a) SW Operations Foreman Tabled - BOCC b) SW Operations Manager Position would Like to c) SW Environmental Tech. Direct discuss positions d) Road District Foreman's Management with Department e) Road Operations & Head. Maintenance Manager 03. FSLA Budget & Discussion/Direct Directed Finance 04. District Court - Community Court Position Direct Tabled Coordinator Management 05. PAR - Bilingual Stipend Budget & Humberto Mendez, Sign Signed Facilities and Maintenance Finance 06. PAR - Superior Court Budget & Sign Signed Crystal Burns Finance No action 07. Sick Leave Donation Administrative FYI 08. Policy Administrative FYI No Action Position 09. Risk & Safety Coordinator FYI No Action management RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 1:00 p.m. to go until 1:10 p.m. In attendance were Matters Commissioners Jones and Burgess, Decorah Anderson -Cook, Gina SaLdana and Dan Seitz. Commissioner Jones closed the session at 1: 10 p.m. Page 9 of 14 BOCC Minutes Week of February 3, 2025 MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES FOR HUMAN RESOURCES TO MOVE FORWARD WITH DISCUSSED PROCESS. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. One person provided public comment regarding the following topic: • Consent items -Washington State Liquor and Cannabis Board C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Announce end time for meetings • Annexation petition to City of Ephrata • Tourism - Magazine ad analytics F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $9399764-81) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes from the week of December 30, 2024. Page 10 of 14 BOCC Minutes Week of February 3, 2025 3. Approve application for a Special Occasion Liquor License for the FFA Alumni -Moses Lake for an event taking place at the Chuck Yarbro Auctioneers located at 2566 N Frontage Road W, Moses Lake, WA. The date of the event is February 22, 2025 from 5:00 p.m. to 11:00 p.m. 4. Denial of Cannabis Producer Tier 2and Cannabis Processor License Application for Filucy Bay Farms Inc located at 8509 Neppel Rd NE, Moses Lake, WA 98837. This has been reviewed by Development Services. 5.' Denial of Cannabis Producer Tier 3and Cannabis Processor License Application for Insulation Master, Inc. located at 4896 McConihe Rd NE, Site A, Moses Lake, WA 98837. This has been reviewed by Development Services. 6. Approve Resolution No. 25-012-CC and Interlocal Investment Services Agreement between Grant County Treasurer and Coulee City to invest monies provided by the Local Government into the County Pool on its behalf. 7. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Grant County Animal Outreach in the amount of $100,000.00. Term is March 3, 2021 through September 30, 2026. 8. Approve 2025 Recording Fee Surcharge Distribution Agreement, RCW 36.22.250(3)(b) with New Hope and Housing Authority of Grant County. City of Moses Lake are still in discussion. 9. Approve 2025 Recording Fee Surcharge Distribution Agreement, RCW 36.22.250(c) with New Hope and Housing Authority of Grant County. 10. Approve recommendation of reappointment for the Current Use Advisory Committee. (Travis Herring was reappointed for another one-year term, beginning February4, 2025 through February 3, 2026) 11. Approve recommendation of reappointment for the Current Use Advisory Committee. (Stephen Phipps was reappointed for another one-year term, beginning February4, 2025 through February 3, 2026) 12. Approve request from Coulee Creative to purchase advertisements with Scenic Washington State, Scenic365 LLC in the amount of $7,590.00. 13. Approve signing authorization for Coulee Creative to sign on behalf of Grant County for the Certified Folder Distribution Service Agreement in the amount of $14,912.83. 14. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $23,802.33 for December 2024 services. 15. Approve reimbursement request from Community Services of Moses Lake (Moses Lake Food Bank) on the United States Department of Agriculture (USDA) Grant No. K5556 in the amount of $34,182.00 for November expenses. Page 11 of 14 BOCC Minutes Week of February 3, 2025 16. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) #20-6221 C-111 for the months of May 2024 through November 2024 in the amount of $10,430.47. 17. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) #20-6221 C-111 for the month of January 2024 through April 2024 in the amount of $43,478.90. JUVENILE COURT &YOUTH SERVICES 18. Approve Handel IT 2025 Software Hosting Agreement and Upgrade Quote. The upgrade quote was approved on October 15, 2024. The estimated total cost is $33,750.00, which will be covered by Technology Services. PROSECUTING ATTORN EY'S OFFICE 19. Approve request for Axon Premier accounts for the Prosecutor's Office and the PRA officers. The estimated total is $219,649.50. PUBLIC WORKS 20. Approve Resolution No. 25-013-CC Initiating County Road Project designated as CRP No. 25-01, Drumheller Rd — Phase 3 Rock Clearing and Grading (Center Section). 21. Approve Resolution No. 25-014-CC rescinding the transfer of jurisdiction to Grant County PUD by rescinding Resolution No. 24-129- CC for Bridge 350 on R-NW. RENEW 22. Approve Out -of -State Travel Request for Dale Weaver to attend the ASAM AnnuaL Conference in Denver, CO. Dates of travel are April24 through 27, 2025. Estimated cost is $3,193.54 to be paid from Fund 108.150. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE ITEMS 1 THROUGH 22 ON THE CONSENT AGENDA. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE G. Board Discussion/Decision Items Walk-on item: Request from Coulee Creative to purchase an advertisement in the Washington State Visitors' -Guide with SagaCity Media not to exceed the amount of $11 000.00 before tax. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. Page 12 of 14 BOCC Minutes Week of February 3, 2025 I. Adjournment The Commissioner's Meeting adjourned at 2:25 p.m. 3:00 p.m. -4:00 p.m. Anticipated Executive Session (RCW 42.30.110(1)(i)- Litigation) Staff Present: Rebekah Kaylor, Barbara Deurbeck, Prosecuting Attorney's Office; Darryl Pheasant, Treasurer RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:01 p.m. to go until 3:16 p.m. In attendance were Commissioners Jones and Burgess, Rebekah Kaylor, Barbara Duerbeck and Darryl Pheasant. Commissioner Jones closed the session at 3:16 p.m. 4:00 p.m. - 4:30 p.m. Department Head Review Staff Present: Tom Gaines, Admin Director of Central Services RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job beginning at 4:00 p.m. to go until4:15 p.m. In attendance were Applicant/Evaluation Commissioners Jones and Burgess and Tom Gaines. The session continued to4:20 p.m. Commissioner Jones closed the session at 4:20 p.m. MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews: Rocky Ridge Farms LLC - Kolby Schafer (Rocky Ridge Farms Short Plat) File P24- 0376 (preliminary P 24-0207). Page 13 of 14 BOCC Minutes Week of February 3, 2025