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HomeMy WebLinkAboutGrant Related - BOCC (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrl@ Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal'1"I@ Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/1 9/2025 PHONE:2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) # 24-46108-10 in the amount of $29,177.68 for January 2025 expenses. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: �-o���%S-- DEFERRED OR CONTINUED TO- WITHDRAWN - APPROVE: DENIED ABSTAIN D 1: ,1( D2: DECEIVED D3: FEB 19 2025 4l23/24 GRANT COUNTY COMMISSIONERS CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total Invoice Month/Year January 1-31, 2025 GC New Hope Grantee Name List Sub Grantee Names Shelter Hotel Voucher I RRH Total Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $13,048.00 $13,048.00 Local DRF Support 2025 $0.00 EHF Admin $0.00 EHF Facility $15,659.23 EHF Operations $15,659.23 t $470.45 EHF Rent Assistance $470.451 _ _ -k _ _ _ _ - . - A -% r% r% n n ,�15,b5y.L5 1+/v."+J- Invoice Total: $29J77.68 EHF Voucher Detail Code Invoice Documentation: Salaries Staff Name SuziFode 565501100 Elsa Borrego 565501100 Martha Galicia 565501100 Tara Dieng 565501100 Alyce Barrientoz 565501100 Ana Rivera 565501100 Sandra Cruz 565501100 565501202 565501202 Total Invoice Documentation: Benefits SuziFode 565502*** Elsa Borrego 565502* * * Martha Galicia 565502*** Tara Dieng 565502*** Alyce Barrientoz 565502*** Ana Rivera 565502*** Sandra Cruz 565502*** Total Vendor: Devries Record Mgmt Lindsay Water GC Human Resources ATT Business Phone Century Link Mario Padilla US Linen Done Right Service ATT First Net EriK Kornblit Quality Inn Best Western Rama Inn VYVE Mario Padilla Kelley Connect Kelley Connect Office Depot City of ML GC PUD Morrison Mobile Vet (Visa) Walmart (Visa) Walmart (Visa) Walmart (Visa) Staples (Visa) Vivint (Visa) Loc Citizen (Visa) Amazon (Visa) Amazon (Visa) Amount charged Salaries Calculation to the grant 10104.52 22% $ 2,222.99 Shelter Ops 4721.61 54% $ 2,549.67 Shelter Ops 4411.66 10% $ 441.17 Shelter Ops 5539.04 18% $ 997.03 Shelter Ops 5414.85 22% $ 11191.27 Shelter Ops 4699.97 5% $ 235.00 Shelter Ops 4022.54 10% $ 402.25 Shelter Ops 0% $ - 0% $ - $ 8,039.38 2726.42 2221.84 1818.18 2111.23 2348.7 1856.07 2350.38 Code Description 565503100 Document Shredding 565503100 Office Supplies 565501124 HR Service Fee 565504201 Office Phone 565504201 Office Phone 591657001 Office Lease 565504107 Janitorial 565504107 Janitorial 565504202 On Call Phone 591657001 Shelter Lease 565504502 Emer.Shelter 565504502 Emer.Shelter 565504260 Shelter Internet 565504700 Office Utilities 591657000 Copier Lease 565504100 Copier Maintenance 565503100 Office Supplies 565504760 Shelter Utilities 565504760 Shelter Utilities 565504100 Facility Dog Vet Srvc 565503100 Office Supplies 565503160 Shelter Supplies 565503180 Shelter Groceries 565503100 Office Supplies 565504100 Shelter Security 565504100 Shelter Security 565503100 Office Supplies 565504107 Resiliency Supplies 22% $ 599.81 Shelter Ops 54% $ 11199.79 Shelter Ops 10% $ 181.82 Shelter Ops 18% $ 380.02 Shelter Ops 22% $ 516.71 Shelter Ops 5% $ 92.80 Shelter Ops 10% $ 235.04 Shelter Ops $ 3,206.00 Total Amt Total Amt Billed Billed to EHF Program Billed $ 7.45 $ 0.53 Shelter Ops $ 153.88 $ 15.46 Shelter Ops $ 2,709.34 $ 193.16 Shelter Ops $ 52.91 $ 3.03 Shelter Ops $ 217.97 $ 114.73 Shelter Ops $ 8,059.26 $ 461.78 Shelter Ops $ 192.64 $ 11.04 Shelter Ops $ 875.00 $ 50.14 Shelter Ops $ 1,307.13 $ 89.65 Shelter Ops $ 2,250.00 $ 2,250.00 Shelter Ops $ 371.28 $ 371.28 Rent -Hotel Vouchers $ 99.17 $ 99.17 Rent -Hotel Vouchers $ 217.59 $ 217.59 Shelter Ops $ 1,404.44 $ 80.47 Shelter Ops $ 163.33 $ 9.36 Shelter Ops $ 660.38 $ 47.08 Shelter Ops $ 161.90 $ 11.30 Shelter Ops $ 184.25 $ 184.25 Shelter Ops $ 131.63 $ 131.63 Shelter Ops $ 217.21 $ 101.82 Shelter Ops $ 13.56 $ 0.95 Shelter Ops $ 72.13 $ 72.13 Shelter Ops $ 28.24 $ 28.24 Shelter Ops $ 74.84 $ 5.22 Shelter Ops $ 56.47 $ 56.47 Shelter Ops $ 26.61 $ 26.61 Shelter Ops $ 201.75 $ 22.99 Shelter Ops $ 1,629.49 $ 228.22 Shelter Ops Total $ 21,539.85 $ 4,884.30 TOTAL EHF Billing: $ 16,129.68 Local DRF Breakdown Vendor: Miguel Saucedo Barajas GWL Incorporated Kenneth Kessler John A Gereighty Lakeland Pointe Apartments Royal Crest Associeates Ruby Red Rentals Warden Vista Park Total Amount charged to the Code Salaries Calculation grant Code Description 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent 565504580 Client EFA - Rent Total Amt Billed $ 3,000.00 $ 950.00 $ 1,000.00 $ 1,400.00 $ 1,521.00 $ 1,850.00 $ 1,500.00 $ 1,827.00 Total Amt Billed to DRF $ 3,000.00 $ 950.00 $ 1.1000.00 $ 1,400.00 $ 1,521.00 $ 1,850.00 $ 1,500.00 $ 1,827.00 $ 13,048.00 $ TOTAL EHF Billing: $ 13,048.00 13,048.00 STATE Of WAIWNGTON DEPARTMENT OF COERCE fOf I ftoft Strkeel S* PCI Box 42525 * € 4111 8, WaShiMforl 504.2 * ) f 00 Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 415127 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA 98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstocktonCa7arantcountywwa_.gov> (Vendor Contact Emai1 l) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton (Kstockton2) 2/18/2025 1:08:06 PM 01 /01 /25 - 01 /31 /25 (SUBMITTED BY) (SUBMIT DATE) (REPORT PERIOD) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,815.15 $.00 $864.85 Rent - Unassigned $2107275.00 $.00 $185,955.30 $.00 $24,319.70 Facility Support - Unassigned $27,902.27 $.00 $231400.00 $.00 $4,502.27 Operations - Unassigned $189,417.73 $.00 $1811229.27 $.00 $8,188.46 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $1987629.76 $.00 $257715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $371116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $4,870.14 $.00 $129.86 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $587958.00 $.00 $114,387.00 HEN Operations 2025 - Unassigned $50,000.00 $.00 $23,096.79 $.00 $26,903.21 Eviction Prevention Admin - $10,000.00 $.00 $.00 $.00 $10,000.00 Unassigned Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $601,823.49 $.00 $530,831.51 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $210,550.55 $.00 $139,449.45 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $66,964.02 $.00 $66,963.98 Local DRF Support 2024 - Unassigned $71,609.00 $.00 $671784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $13,048.00 $29,170.18 $.00 $263,453.82 CHG FY 2025 Supplemental - Unassigned $2637243.00 $.00 $84,657.30 $.00 $1787585.70 EHF FY 25 Admin - Unassigned $1247537.76 $.00 $477950.07 $.00 $76,587.69 EHF FY 25 Facility - Unassigned $2887936.00 $.00 $162,599.51 $.00 $126,336.49 EHF FY 25 Operations - Unassigned $736,772.24 $15,659.23 $306,468.72 $.00 $4307303.52 EHF FY 25 Rent Assistance - Unassigned $307000.00 $470.45 $67376.90 $.00 $23,623.10 Non - Match Total: $4,521,198.00 $29,177.68 $21437,081.98 $.00 $2,084,116.02 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. - VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO, ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX I SUB OBJ SUB SUB I OBJ MG I MS GL ACCT SUB SID AMOUNT I PROGRAM INDEX 46A70111 NZ 46155 465C1211 NZ 46114 465DO250 NZ 46108 46A20212 NZ 46151 46A20111 NZ 46151 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 2/18/2025 1:03:11 PM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 415127 COMMERCE 0 All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Tvpe Amount Type Subcontractor Total Sub Subcontractor Total