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HomeMy WebLinkAboutGrant Related - BOCC (003)M GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST suBnniTrED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal"t"I@ Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/1 2/2025 PH0NE:2937 • • • ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from New Hope on the Consolidated Housing Grant (CHG) 24-46108-10 in the amount of $15,590.82 for December 2024 services. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm_1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO Fm_1 N/A DATE OF ACTION: � �S— DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: d D3: WITHDRAWN: 4/23/24 STATE Of W SHING-10 DEPARTMENT O COM E .CE 101 f RUM Sfft SE I PO Ba5 11 01WrtM, 9 04-252 5 * 13601 �,i-4-04) Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 414619 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton -- - = of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstockton�grantcountywa.gov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Kerrie Stockton (Kstockton2) 2/12/2025 11:38:39 AM 12/01 /24 - 12/31 /24 (SUBMITTED BY) (SUBMIT DATE) (REPORT PERIOD) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,815.15 $.00 $864.85 Rent - Unassigned $210,275.00 $.00 $1817741.80 $.00 $28,533.20 Facility Support - Unassigned $27,902.27 $.00 $23,400.00 $.00 $4,502.27 Operations - Unassigned $189,417.73 $.00 $1811229.27 $.00 $8,188.46 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - Unassigned $2241345.00 $.00 $198,629.76 $.00 $251715.24 HEN Operations 2024 - Unassigned $427000.00 $.00 $375116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $2,642.19 $.00 $2,357.81 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $49,535.50 $.00 $123,809.50 HEN Operations 2025 - Unassigned $50,000.00 $.00 $191740.23 $.00 $30,259.77 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 $10,000.00 Eviction Prevention Rent - Unassigned $1,1327655.00 $.00 $581,015.61 $.00 $551,639.39 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $196,797.14 $.00 $153,202.86 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $1101242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $1337928.00 $.00 $55,803.35 $.00 $78,124.65 Local DRF Support 2024 - Unassigned $711609.00 $.00 $677784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $2,246.87 $29,170.18 $.00 $263,453.82 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $52,955.56 $.00 $210,287.44 EHF FY 25 Admin - Unassigned $124,537.76 $181.03 $47,950.07 $.00 $76,587.69 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $162,599.51 $.00 $126,336.49 EHF FY 25 Operations - Unassigned $736,772.24 $12,135.55 $306,468.72 $.00 $430,303.52 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $1,027.37 $6,376.90 $.00 $23,623.10 Non - Match Total: $4,521,198.00 $15,590.82 $2,340,437.77 $.00 $2,1801760.23 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date .DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT. NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX SUB t7BJ SUB SUB OBJ MG MS GL ACCT SUB SID AMOUNT - PROGRAM INDEX 46770111 NZ 46155 465C1211 NZ 46114 465DO250 NZ 46108 46A20212 NZ 46151 46A20111 NZ 46151 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 2/12/2025 11:36:17 AM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 414619 COMMERCE CI All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total Invoice Month/Year December 1-31, 2024 GC New Hope Grantee Name Shelter Hotel Voucher I RRH List Sub Grantee Names Total $0.00 Admin Rent $0.00 Facility Support $0.00 Operations CHG FY 2025 Supplemental PSH CHF Rent/Fac Support $0.00 $0.00 $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $2,246.87 $21246.8 EHF Admin $181.03 $181.03 EHF Facility $0.00 EHF Operations $12,135.55 $12,135.55 EHF Rent Assistance $1,027.37 1 $11027.37 512,316.58 51,U21.3 / �2124b.6 / >U.UU >U.UU u.uu ?u.uu Invoice Total: $15,590.82 Amount charged EHF Voucher Detail Code Salaries Calculation to the grant Invoice Documentation: Salaries Staff Name Suzi Fode 565501100 9851.72 22% $ 21167.38 Shelter Ops Elsa Borrego 565501100 4673.81 52% $ 21430.38 Shelter Ops Tara Dieng 565501100 5404.64 21% $ 11134.97 Shelter Ops Alyce Barrientoz 565501100 5280.44 21% $ 11108.89 Shelter Ops Ana Rivera 565501100 4582.46 5% $ 229.12 Shelter Ops Sandra Cruz 565501100 3864.58 10% $ 386.46 Shelter Ops Tara Dieng Overtime 565501202 25.34 21% $ 5.32 Shelter Admin-0 Alyce Barrientoz Overtime 565501202 396 21% $ 83.16 Shelter Admin s Tota 1 $ 7,545.69 Invoice Documentation: Benefits Suzi Fode 565502*** 2650.73 22% $ 583.16 Shelter Ops Elsa Borrego 565502*** 1925.67 52% $ 11001.35 Shelter Ops Tara Dieng 565502*** 2062.36 21% $ 433.10 Shelter Ops Alyce Barrientoz 565502*** 2368.29 21% $ 497.34 Shelter Ops Ana Rivera 565502*** 1850.95 5% $ 92.55 Shelter Admin-o' Sandra Cruz 565502*** 2278.15 10% $ 227.82 Shelter Ops Tota 1 $ 21835.31 Total Amt Total Amt Billed Vendor: Code Description Billed to EHF Program Billed Devries Record Mgmt 565503100 Document Shredding $ 14.90 $ 1.04.. Shelter Ops-00"' Lindsay Water 565503100 Office Supplies $ 144.13 $ 12.73 Shelter Opsr" Tatum Lawn Care 565504100 Shelter Lawn Care $ 53.17 $ 53.17 Shelter Ops-*** ATT Business Phone 565504201 Office Phone $ 127.53 $ 7.31 Shelter Ops./r Century Link 565504201 Office Phone $ 202.77 $ 101.61 Shelter Ops,0' Mario Padilla 565504100 Electrical Repair $ 162.30 $ 9.30 Shelter Ops''` Mario Padilla 591657001 Office Lease $ 8,059.26 $ 461.78 Shelter Ops .0' US Linen 565504107 Janitorial $ 192.64 $ 11.04 Shelter Ops / Done Right Service 565504107 Janitorial $ 875.00 $ 50.14 Shelter Ops 1000 ATT First Net 565504202 On Call Phone $ 740.80 $ 48.69 Shelter Opse" GC Tech Service 565504202 On Call Phone $ 212.32 $ 14.84 Shelter Ops-oloo""'� Quality Inn 565504502 Emer.Shelter $ 928.20 $ 928.20 , Rent -Hotel Vouchers 000 Best Western Rama Inn 565504502 Emer.Shelter $ 99.17 $ 99.17 Rent -Hotel Vouchers VYVE 565504260 Shelter Internet $ 210.03 $ 210.03 Shelter Ops -," Mario Padilla 565504700 Office Utilities $ 848.81 $ 48.63 Shelter Ops.-00 Kelley Connect 591657000 Copier Lease $ 163.32 $ 9.36 Shelter Ops woo* Office Depot 565503100 Office Supplies $ 180.70 $ 12.61 Shelter Ops..00 UPS Store 565503100 Outreach Supplies $ 11313.07 $ 91.65 Shelter Ops Animal Crackers (visa) 565504100 Facility Dog Grooming $ 95.00 $ 44.53 Shelter Ops Leprekon (Visa) 565503180 Shelter Groceries $ 12.78 $ 12.78 Shelter Ops Walmart (Visa) 565503160 Shelter Supplies $ 105.15 $ 105.15 Shelter Ops--'' Walmart (Visa) 565503180 Shelter Groceries $ 457.11 $ 457.11 Shelter Ops/ Dollar General (Visa) 565503160 Shelter Supplies $ 5.97 $ 5.97 Shelter Opsr--" Mi Casa Market (Visa) 565503180 Shelter Groceries $ 20.28 $ 20.28 Shelter Ops Walmart (Visa) 565503100 Outreach Supplies $ 47.01 $ 22.04 Shelter Ops Vivint (Visa) 565504100 Shelter Security $ 56.47 $ 56.47 Shelter Ops✓ Loc Citizen (Visa) 565504100 Shelter Security $ 26.61 $ 26.61 Shelter Ops�' Amazon (Visa) 565503100 Office Supplies $ 207.73 $ 14.50 Shelter Opswo� Amazon (Visa) 565504107 Janitorial Supplies $ 187.12 $ 26.21 Shelter Ops,I' Total $ 15,749.35 $ 2,962.95 TOTAL EHF Billing: $ 13,343.95 Amount charged to the Local DRF Breakdown Code Salaries Calculation grant Total Amt Total Amt Billed Vendor: Code Description Billed to DRF Capehart Wherry 565504580 Client EFA -Rent $ 712.00 $ 712.00 Catholic Charities 565504580 Client EFA - Rent $ 1,534.87 $ 1,534.87 Total $ 2,.246.87 $ 2, 246.87 TOTAL EHF Billing: $ 2,246.87