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HomeMy WebLinkAboutGrant Related - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED aY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kaffl@ Stockton CONFIDENTIAL INFORMATION: DYES ® NO DATE: 2/1 1 /2025 PHONE:2937 ❑Agreement /Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 0- 01960 Reimbursement request from Housing Authority of Grant County on the Consolidated Housing Grant (CHG) in the amount of $96,644.21 for December 2024. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: � l� �I�— DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D 1: r r D2- +F WITHDRAWN - 4/23/24 STATE. C-4' A HING4 � D PA.R T h, 1EN7 OF CONI ERC ww", commerce. Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 414473 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (VendorContact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstocktonC@grantcountywa clov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 1 07/01 /23 - 06/30/25 (Contract Period) Kerrie Stockton (Kstockton2) 2/11 /2025 10:48:26 AM 12/01 /24 - 12/31 /24 (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,815.15 $.00 $864.85 Rent - Unassigned $210,275.00 $47213.50 $181,741.80 $.00 $28,533.20 Facility Support - Unassigned $27,902.27 $.00 $23,400.00 $.00 $4,502.27 Operations - Unassigned $189,417.73 $.00 $181,229.27 $.00 $8,188.46 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $ 575 96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $1987629.76 $.00 $25,715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $372116.30 $.00 4 883.7 $ 0 HEN Admin 2025 - Unassigned $5,000.00 $2,227.95 $2,642.19 $.00 2 357.81 $ , HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $91422.50 $49,535.50 $.00 $123,809.50 HEN Operations 2025 - Unassigned $501000.00 $3,356.56 $191740.23 $.00 30 259.77 $ , Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 10 000 $ .00 Eviction Prevention Rent - Unassigned $1,132,655.00 $20,807.88 $581,015.61 $.00 $551,639.39 Eviction Prevention Operations - Unassigned $350,000.00 $131753.41 $196,797.14 $.00 $153,202.86 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $113160.67 $55,803.35 $ .00 78 124. $ 65 Local DRF Support 2024 - Unassigned $71,609.00 $.00 $67,784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $.00 $291170.18 $.00 $263,453.82 CHG FY 2025 Supplemental - Unassigned $263,243.00 $31,701.74 $52,955.56 $.00 $ 210 287.44 EHF FY 25 Admin - Unassigned $124,537.76 $.00 $47,950.07 $.00 $76 587.69 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $162,599.51 $.00 $126 336.49 EHF FY 25 Operations - Unassigned $736,772.24 $.00 $306,468.72 $.00 $430 303.52 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $.00 $6,376.90 $.00 $23,623.10 Non - Match Total: $4,521,198.00 $96,644.21 $2,340,437.77 $.00 $2,180,760.23 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. -ASD NUMBER 45705 VENDOR MESSAGE TRANS . CODE REV CODE MASTER INDEX - SUB OBJ SUB SUB OBJ MG IBIS GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465C1211 NZ 46114 465DO250 NZ 46108 46A20212 NZ 46151 46A20111 NZ 46151 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 2/11/2025 10:41:13 AM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 414473 COMMERCE 0 All Expenses under $1,000 Paid by UBI Paid b Y Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total Housing Authority Grant County 1139 Larson Boulevard Moses Lake, WA 98837 January 20, 2025 Grant County Board of Commissioners PO Box 37/35 C Street Ephrata, WA 98823 Please consider this letter and attached documentation the Housing Authority's claim for December 2024, for the Consolidated Homeless Grant. I certify that: The information on the A-19 and supporting documentation for the Consolidated Homeless Grant (CHG), contract # 24-46108-10, in the amount of $96,644.21 is a true and accurate report and that all reported expenditures are properly chargeable to the CHG grant. .Sincerely, Sheila K LaBelle Financial Director CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support Emergency Housing Funds 2025 7/1/2024- 6/30/2025 Total iCHG Voucher Detail Worksheet Invoice Month/Year Grantee Name December 2024 HAGC Admin $0.00 Rent $4, 213.50 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental Funds $311701.74 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $2,227.95 HEN Rent/Fac Support 2025 $91422.50 HEN Operations 2025 $31356.56 Eviction Prevention Admin $0.00 Eviction Prevention Rent $20,807.88 Eviction Prevention Operations $131753.4 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $111160.67 Local DRF Support 2024 $0.00 Local DRF Support 2025 $0.00 EHF Admin $0.00 EHF Facility $0.00 EHF Operations $0.00 EHF Rent Assistance $0.001 $96,644.21 P r Housing Authority of Grant County December 2024 Row Labels Category I Account Number Description Sum of Net 01 CHG Standard Admin 419018-7-01-- POSTAGE:CHG 34.93 459000-7-01 OTHER GEN EXPENSE:CHG-01 160.15 499999-7-01 Reclassification (195.08) Admin Total - Operations 401000-7-01 MGMT SALARIES:CHG 6,318.30 408200-7-01 MGMT FICA:CHG 454.08 408201-7-01 MGMT SUTA:CHG 85.77 408202-7-01 MGMT L&I:CHG 175.79 408205-7-01 MGMT MED/DENT/VIS/LI:CHG 1,032.33 411000-7-01 ADMIN SALARIES:CHG 1,468.07 411000-7-02 ADMIN SALARIES FACILITY SUPP & RA OPS-CH 11,888.38 418200-7-01 ADMIN FICA-CHG 104.90 418200-7-02 ADMIN FICA FACILITY SUPP & RA OPS-CHG 852.51 418201-7-01 ADMIN SUTA-CHG 19.63 418201-7-02 ADMIN SUTA FACILITY SUPP & RA OPS-CHG 160.17 418202-7-01 ADMIN L&I-CHG 41.28 418202-7-02 ADMIN L&I FACILITY SUPP & RA OPS-CHG 331.78 418204-7-01 ADMIN RETIREMENT:CHG 97.43 418204-7-02 ADMIN RETIREMENT FACILITY SUPP-CHG 917.68 418205-7-01 ADMIN MED/DENT/VIS/L:CHG 258.25 418205-7-02 ADMIN MED/DENT/VIS/L FACILITY SUPP-CHG 2,500.31 499999-7-01 Reclassification (26,706.66) Operations Total - Rent 471501-7-04 HAP PAYMENTS RENTS-CHG 3,348.50 471506-7-04 RENT DEPOSITS-CHG 865.00 Rent Total 4,213.50 CHG FY 2025 Supplemental Funds 471502-7-04 HAP PAYMNT PROJECT LEASE COSTS-CHG 4,800.00 499999-7-01 Reclassification 26,901.74 CHG FY 2025 Supplemental Funds Total 31,701.74V/ 01 CHG Standard Total 35,915.24 02 HEN SFY 2024 HEN Operations 2025 411000-7-08 ADMIN SALARIES-HEN-OPS-CHG 2,379.83 418200-7-08 ADMIN FICA-HEN-OPS-CHG 170.81 418201-7-08 ADMIN SUTA HEN-OPS-CHG 32.02 418202-7-08 ADMIN L&I HEN-OPS-CHG 66.19 418204-7-08 ADMIN RETIREMENT HEN-OPS-CHG 199.79 418205-7-08 ADMIN MED/DENT/VIS/L HEN-OPS-CHG 507.92 HEN Operations 2025 Total 3,356.56 HEN Admin 2025 411000-7-09 ADMIN SALRIES HEN-CHG 1,794.15 418200-7-09 ADMIN FICA HEN- CHG 128.43 418201-7-09 ADMIN SUTA HEN-CHG 23.91 418202-7-09 ADMIN L&I HEN-CHG 50.10 418205-7-09 ADMIN MED/DENT/VIS/L HEN-CHG 231.36 HEN Admin 2025 Total 2,227.95/ HEN Rent/Fac Support 2025 471501-7-09 HAP PAYMENTS RENT HEN-CHG 9,422.50 HEN Rent/Fac Support 2025 Total 9,422.50 r 02 HEN SFY 2024 Total 15,007.01 03 Eviction Prevention Eviction Prevention Operations 411000-7-06 ADMIN SALARIES EVICTION PREVENTION 10,234.66 418200-7-06 ADMIN FICA EVICTION PREVENTION 737.80 418201-7-06 ADMIN SUTA EVICTION PREVENTION 139.42 418202-7-06 ADMIN L&I EVICTION PREVENTION 282.61 418205-7-06 ADMIN MED/DENT EVICTION PREVENTION 2,358.92 Eviction Prevention Operations Total 13,753.41 Eviction Prevention Rent 471501-7-06 HAP PAYMENTS EVICTION PREVENTION 20,807.88 Eviction Prevention Rent Total 20,807.88 _ 03 Eviction Prevention Total 34,561.29 •Grand Total �: 85,483 54 General Ledger Detail Report Detail Postings for Period 12 Ending 12/31/2024 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Perio Date -1 Journal Comments Beg Balance Debit Credit Net Change End Balance 471501-7-04 HAP PAYMENTS RENTS-CHG 69,768.44 12 12/2/2024 AP-004672 300.00 0.00 70, 068.44 12 12/2/2024 AP-004672 1,000.00 0.00 71, 068.44 12 12/9/2024 AP-004678 1,034.00 0.00 72,102.44 12 12/10/2024 AP-004680 26.00 0.00 72,128.44 12 12/18/2024 AP-004685 763.50 0.00 72,891.94 12 12/18/2024 AP-004685 225.00 0.00 73,116.94 od 69, 768.44 3, 348.50 0.00 3,348.50 73,116.94 471501-7-06 HAP PAYMENTS EVICTION PREVE 487,177.90 12 12/2/2024 AP-004672 525.00 0.00 487, 702.90 12 12/2/2024 AP-004672 650.00 0.00 488, 352.90 12 12/2/2024 AP-004672 759.00 0.00 489,111.90 12 12/2/2024 AP-004672 717.00 0.00 489, 828.90 12 12/2/2024 AP-004672 825.00 0.00 490, 653.90 12 12/2/2024 AP-004672 1,319.00 0.00 491, 972.90 12 12/2/2024 AP-004672 600.00 0.00 492, 572.90 12 12/10/2024 AP-004680 778.00 0.00 493,350.90 12 12/10/2024 AP-004680 3,940.00 0.00 497,290.90 12 12/10/2024 AP-004680 2,413.60 0.00 499,704.50 12 12/10/2024 AP-004680 450.00 0.00 500,154.50 12 12/12/2024 AP-004682 5,111.28 0.00 505,265.78 12 12/12/2024 AP-004682 1,220.00 0.00 506,485.78 12 12/12/2024 AP-004682 1,500.00 0.00 507,985.78 487,177.90 20, 807.88 0.00 20, 807.88 507, 985.78 471501-7-09 HAP PAYMENTS RENT HEN-CHG 143,476.50 12 12/2/2024 AP-004672 550.00 0.00 144, 026.50 12 12/2/2024 AP-004672 813.00 0.00 144,839.50 12 12/2/2024 AP-004672 800.00 0.00 145,639.50 12 12/2/2024 AP-004672 400.00 0.00 146, 039.50 12 12/2/2024 AP-004672 641.00 0.00 146,680.50 12 12/2/2024 AP-004672 641.00 0.00 147,321.50 12 12/2/2024 AP-004672 825.00 0.00 148,146.50 12 12/2/2024 AP-004672 700.00 0.00 148, 846.50 12 12/2/2024 AP-004672 350.00 0.00 149,196.50 12 12/2/2024 AP-004672 500.00 0.00 149,696.50 12 12/2/2024 AP-004672 795.00 0.00 150,491.50 12 12/2/2024 AP-004672 800.00 0.00 151,291.50 12 12/2/2024 AP-004672 807.50 0.00 152, 099.00 12 12/4/2024 AP-004675 800.00 0.00 152,899.00 143,476.50 9,422.50 0.00 9,422.50 152,899.00 471502-7-04 HAP PAYMNT PROJECT LEASE CC 28,800.00 12 12/2/2024 AP-004672 000100235 /I N: 1004120224 750.00 0.00 29, 550.00 12 12/2/2024 AP-004672 000100235 /1 N: 1006120224 750.00 0.00 30, 300.00 12 12/2/2024 AP-004672 000100235 /1 N : 1008120224 900.00 0.00 31, 200.00 12 12/2/2024 AP-004672 000100235 /1N: 1010120224 900.00 0.00 32,100.00 12 12/2/2024 AP-004672 000100235 /1 N : 1102120224 750.00 0.00 32, 850.00 12 12/2/2024 AP-004672 000100235 /1 N: 1104120224 750.00 0.00 33, 600.00 28, 800.00 4,800.00 V 0.00 4,800.00 33, 600.00 Account Number/Description Perio Date Journal Comments Beg Balance Debit Credit Net Change End Balance 471504-7-05 HAP PAYMNTS UTILITIES CHG-05 450.00 471504-7-09 HAP PAYMNTS UTILITIE -CHG 471506-7-04 RENT DEPOSITS-CHG 12 12/10/2024 AP-004680 12 12/18/2024 AP-004685 471506-7-09 RENT DEPOSITS HEN-CHG 471508-7-04 MOTEL VOUCHERS -CHG 0.00 0.00 450.00 450.00 0.00 0.00 0.00 450.00 277.70 0.00 0.00 277.70 277.70 0.00 0.00 0.00 277.70 37, 464.50 115.00 0.00 37, 579.50 750.00 0.00 38, 329.50 371464.50 W 865.0 0.00 865.00 381329.50 300.00 0.00 0.00 300.00 300.00 0.00 0.00 0.00 300.00 41519.75 0.00 0.00 4)519.75 Report Total: 7727234.79 391243.88%,e' 0.00 391243.88 8111478.67 Run Date: 12/23/2024 1:01:23PM Page: 2 G/L Date: 12/23/2024 User Logon: SAB