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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES 8 NO SATE: 02/13/2025 PHONE:2931 ka" al oil ❑Agreement / Contract DAP Vouchers ❑AppointmME ent / Reappointment DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related El County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants - Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB sm: - - - ----- ------- Commissioner's Minutes for the week of January 27, 2025 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION: - ��o��S DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN F D1: K/2. D2'. A'-� e A D3: WITHDRAWN: 4/2 3/24 GyA'T CO Grant County Board of Commissioners Meeting Minutes ,,... Week of January 27, 2025 - February 2, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, and Burgess in attendance. Commissioner Carter attended via Zoom, and joined in person at 8:39 a.m. 8:30 a.m. - 8:45 a.m. Central Services Update Staff Present: Tom Gaines, Admin Director of Central Services The following Topics were presented and discussed during the Central Services Update: • Consent items • Bid opening • Tyler Te c h • Law & Justice Building maintenance 8:45 a.m. - 9:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Assistant Director The following Topics were presented and discussed during the Development Services Update: • Climate Action Team • Stru bsteppe Mitigation 9:00 a.m. - 9:25 a.m. Commissioner's Work Session The following Topics were presented and discussed during the Commissioner's Work Session: 0 Youth Exchange - Payment of Wages RCW42.30.110(i)(g) Commissioner Jones called an Executive Session to order Job beginning at 9:05 a.m. to go until 9:20 a.m. In attendance were Applicant/Evaluation Commissioners Jones, Carter and Burgess. Commissioner Jones closed the session at 9:20 a.m. 9:30 a.m. - 10:25 a.m. Clerk of the Board Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin ManeLL, Deputy Clerk The following Topics were presented and discussed during the Clerk of the Board Update: • Pending Decisions Spreadsheet o Coordinated Entry, 5-Year Plan • New Incident Claims Received • Boards and Committees Update (CM) o Press Releases for LEOFF-1 and LTAC • Review of Upcoming Public Hearings • Review of this week's meetings • Calendars in the Hearing Room • MondayLuncheon o Meeting Schedule • LEAN Project- Laserf iche Licenses • VBA Building 10:30 a.m. - 11:25 a.m. Budget and Finance Update AND Finance Committee Meeting Staff Present: Darryl Pheasant, Treasurer; Carrie Heston, Mandy Kim, Chief Financial Officer; Michele Jaderlund, Auditor; Gina Saldana and Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Update: • Tyler Tech Program Manager Update • Finance Committee Update • BOCC Revenue Review Page 2 of 10 BOCC Minutes Week of January 27, 2025 1:00 p.m.-1:55 p.m. Commissioners RoundTable- Miscellaneous Discussion The following Topics were presented and discussed during the Commissioners Round Table: • Potts & Associates Legislative Update • Review of Consent Agenda Items o Consent Items to be moved to Board Discussion/Decision • Commissioner District Updates • One walk-on item from Central Services 2:00 p.m. - 2:55 p.m. Public Works Update Staff Present: Andy Booth, Interim Director, Dave Bren, County Engineer ineer and John Brissey, Road Supervisor The following Topics were presented and discussed during the Public Works Update: • Planning and Development Review • Accomplishments Update • Consent Items • Speed limit changes The Monday, January27, 2025 session was closed at2:55 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, January28, 2025, at 10:06 a.m. with Commissioners Jones, Carter and Burgess in attendance. 10:00 a.m. -10:25 a.m. Public Defense Update Staff Present: Brett Hill, Director The following topics were presented and discussed during the Public Defense Update: • Staffing/Recruitment • Budget Review • WDA Board Page 3 of 10 BOCC Minutes Week of January 27, 2025 10:30 a.m. -10:55 a.m. Tourism Process Discussion Staff Present: Shawn Cardwell, Chair of the Tourism Advisory , Committee• Caitlin E. ManeR, Deputy Clerk; Rebekah Kaylorand Barbara Deurbeck, Prosecuting Attorneys Office The following topics were presented and discussed during the Tourism Process Discussion: • Contract Approval Process • Invoice Approval • Meeting processes • Policy & Procedure Manual 11:00a.m.-11:55 a.m. Jail and Morgue Monthly Update Staff Present. Tom Gaines, Admin Director of Central Services; Darryl Y Pheasant, Treasurer; Phil Coates, Sheriff's Office The following topics were presented and discussed during the Jail and Morgue Monthly Update: • PowerPoint presentation -"January 2025 Jail/Coroner/CS-HR update" • Funds 311/117 discussed • Round -about 1:00 P.M. -1:55 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Gina Saldana Human Resources-, Judges Tyson Hill, Melissa Chlarson and Anna Gigliotti, Superior Court The following topics were presented and discussed during the Human Resources Update: Topic Category Request A , .. q coon 01. 2025 Position Control SC Administrator - Reclassification Ste Position Directed and p ControlDirect Placement Approved 02. Sick Leave Donation Request Compensation Direct Approved 03. PMRTYear-end report Administrative FYI No action 04. Employee Evaluation Employee ' RCW 42.30.110(1)(g)1 Evaluation Discussion No action Page 4 of 10 BOCC Minutes Week of January 27, 2025 RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant / beginning at 1:26 p.m. to go until 1:36 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook via Zoom and Gina Saldana. The session continued to 1:46 p.m. The session continued again to 1:56 p.m. Commissioner Jones closed the session at 1:56 p.m. COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. One person provided public comment regarding the following topics: • Item 20 on Consent Agenda from Public Works C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Lodging Tax Advisory Committee (LTAC) applications E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • No topics were presented for discussion F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. ACCOUNTING 1. Approve request and Resolution No. 25-008-CC to create a new fund (107 - Eshare) for Sheriff's Office, to be used until further notice. This fund is needed for tracking restricted funds from the Department of Justice. 2. Approve request and Resolution No. 25-009-CC to create new fund (143 - Historical Preservation) for Auditor's Office, to be used until further notice. This fund is needed for tracking restricted fund from Recording Fees for Historical Preservation. 3. Approve request and Resolution No. 25-010-CC to create new fund (654 - Quincy Valley Regional Parks) for Treasurer's Office, to be used Page 5 of 10 BOCC Minutes Week of January 27, 2025 until further notice. This fund is needed for the establishment of anew Special Purpose District. AUDITOR'S OFFICE 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $9949636.88) CENTRAL SERVICES 5. Approve Addendum No. Xto Purchase and Sale Agreement. This is an extension to the closing date on the property sale to the PUD. Condition of closing is the short plat which has not yet been completed. COMMISSIONER'S OFFICE 6. Approve application for Special Occasion Liquor License for an event taking place at the Sagebrush Senior Center, located at 23 Desert Aire Dr. SW, Mattawa, Washington. Date of the event is February 14, 2025 from 7:00 p.m. to 11:00 p.m. 7. Approve budget extension request on the Strategic Infrastructure Program (SIP) 2024-06: Port District 8 Warden, Truck Access Phase 1 & 21 $100,000-00. 2024-07: McKay Healthcare, Ph1 Master Planning Cont'd, $373,470-00. Total amount of $473,470.00. The Public Hearing was scheduled for February18, 2025 at3:00 p.m. 8. Approve Associate Development Organization Certification/Designation Form from State of Washington Department of Commerce, designating Economic Development Council (EDC) as the ADO to coordinate economic development services for the county. 9. Approve American Rescue Plan Act (ARPA) BeneficiaryAgreement between Grant County and Coulee City Senior Citizens in the amount of $20,000-00. Term is March 3, 2021 through September 30, 2026. 10. Approve American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County Boys and Girls Club of the Columbia Basin in the amount of $56,000-00. Term is March 3, 2021 through September 30, 2026. 11. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $250.00 for December 2024 services. 12. Approve reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $55,997-41 for services in December 2024. 13. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $33,296.10 for December 2024. Page 6 of 10 BOCC Minutes Week of January 27, 2025 14. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $945.009 15. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $1,345.50. 16. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2023-01 in the amount of $11,804.59. 17. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) #2024-05 in the amount of $64,330.40. EMERGENCY MANAGEMENT 18. Approve request to rescind original request and approve request to purchase for the 23-35 Spill Prevention, Preparedness, and Response Equipment Grant from the Washington State Department of Ecology Grant in the amount of $109,292.75 before tax. PUBLIC DEFENSE 19. Approve Professional Services Agreement with STW LAW, PLLC- Josh Decker for Indigent Defense Services from February 1, 2025 through December 31, 2026, half time caseload. The cost is anticipated and budgeted. PUBLIC WORKS 20. Approve contract between Grant County and Wheeler Excavation, LLC for the Westshore Drive Reconstruction Project CRP 21-08, for the approved amount of$3,562,617.00. 21. Approve Interlocal Agreement and Resolution No. 25-011-CC between the City of Ephrata and Grant County dated January 28, 2025. The agreement is for the coordination and usage of equipment and resources of both entities. 22. Approve Authorization to Call for Bids, Asphalt Materials 2025. Bid opening is Tuesday, February 25, 2025 at 9:00 a.m. in the Public Works Meeting Room. 23. Approve Out -of -State Travel Request for Booth, Massey and Hurst to attend the Annual Bridge Convention is Seaside, Oregon. Dates of travel are April 1, 2025 through April 3, 2025. Estimated cost is $827-50 per person. SHERIFF'S OFFICE 24. Approve Subrecipient Grant Agreement with Washington State Parks & Recreation Commission Federal Financial Assistance Grant for Marine Law Enforcement Program, Agreement No. MLE 325-499. Total project funding for 2025 is $24,472.85. Total required match for 2025 is $31618.21. Page 7 of 10 BOCC Minutes Week of January 27, 2025 25. Approve Equitable Sharing and Certification to be submitted to the federal government by IN ET. 26. Approve Out -of -State Travel Request for FuLbright to attend the FBI LEEDA Training in Portland, Oregon. Dates of travel are February 2, 2025 to return February 7, 2025. Estimated cost is $2,200.00. TECHNOLOGY SERVICES 27. Approve Purchase Order No. 1017to Kelley Create for scheduled QUAD replacement of copier used by the Clerk's office in the amount of $13,996.99. To be paid out of Fund 501.179. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE ITEMS 1 THROUGH 27 ON THE CONSENT AGENDA. MOTION PASSED UNANIMOUSLY G. Board Discussion/Decision Items Walk-on item: Approval'of a request to purchase JC1 maintenance controller for the Law & Justice buildings HVAC System. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 2:25 p.m. 3:00 p.m. - 3:30 p.m. Port of Moses Lake Update Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, Admin Director of Central Services; Port of Moses Lake Daren Jackson, Richard Hanover and Dan Roach The following Topics were presented and discussed during the Port of Moses Lake Update: • The Hangar- Value for the Port 3:30 p.m. - 4:00 p.m. Prosecuting Attorney Update Staff Present: Kevin McCrae, Rebekah KayLor and Barbara Deurbeck RCW42-30.110(l)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:40 p.m. to go until 3:50 p.m. In attendance were Commissioners Jones and Burgess, Commissioner Carter via Zoom, Kevin McCrae, Rebekah KayLor and Barbara Deurbeck. The session continued to 4:00 p.m. Commissioner Jones closed the session at 4:00 p.m. Page 8 of 10 BOCC Minutes Week of January 27, 2025 AFTER THE EXECUTIVE SESSION, MOTION WAS MADE BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO DIRECT BOCC STAFF TO SCHEDULE AN EXECUTIVE SESSION MEETING WITH THE PROSECUTING ATTORNEY, TREASURER, AND COMMISSIONERS TO DISCUSS POTENTIAL LITIGATION. MOTION PASSED UNANIMOUSLY. 4:00 p.m. — 4:55 p.m. Department Head Review with Human Resources Staff Present: Decorah Anderson -Cook RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job beginning at4:06 p.m. to go untiL4:26 p.m. In attendance were Applicant/Evaluation Commissioners Jones and Burgess, Commissioner Carter via Zoom and Decorah Anderson -Cook. The session continued to 4:31 p.m. Commissioner Jones closed the session at 4:31 p.m. MISCELLANEOUS ITEMS: • The Chair of the Board was authorized to sign the Mark Fanning and Robert Holloway Trust (HollowayTrust Short Plat) File # P 24-0312 (preliminary P 23-0257) Final. Plat Submission and Review. • The Commissioners approved and signed the Public Works Payroll Salary Fund for their January 24, 2025 payroll. The Tuesday, January 28, 2025 session was closed at 4:31 p.m. Page 9 of 10 BOCC Minutes Week of January 27, 2025 Meeting Minutes for the week of Janu ary 27, 2025 were approved this %G day of 2025. 0*1 Attest: rBarbara J. Vasquez, CMC � Clerk of the Board BOAR® OF COU NTY COM M ISSION ERS Grant County, Washin Cindy Ca Kevin Burgess, ember Page 10 of 10 BOCC Minutes Week of January 27, 2025