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Home My WebLink AboutAgenda - BOCCt� C0 GRANT CO U NTY BOARD OF COMMISSIONERS -7 Draft Meeting Agenda Week of January 13, 2025— January 19 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 988231 re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa-zoom.us/i/95605208617?pwd=ElGpPbRbuiuwYgmZuvmioycRAjplyL 1 Event Number: 956 0520 8517 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8517 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u aZU9y0eNu MON DAY, JAN UARY 13, 2025 8:30 a.m. — 8:55 a.m. Superior Court Update 9:00 a.m. — 9:25 a.m. Organizational Services Update 9:30 a.m. —10:25 a.m. Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received • Tourism Advisory Committee Update (CM) • Review of Upcoming Public Hearings • Review of this week's meetings • Resolution of Appointments to Boards/Committees • Regional Diversion — Interlocal Agreement w/ Becknell • Juvenile Detention Facilities 10:30 a.m. —12:00 p.m. Commissioners, Jail Tour 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting Page 2of5 Grant County Commissioners Agenda Week of January 1% 2025 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Potts & Associates Legislative Update • Review of Consent Agenda Items • Commissioner District Updates 2:00 p.m. — 2:55 p.m. Public Works Update • $17,.600 Purchase of WSDOT Property • ARPA —Drumheller Road • Sand Dunes Clean Up w/ Sheriff's Office • GCPUD ILA, Currently w/ Legal • Consent Items 3:00 p.m. — 3:25 p.m. Commissioner's Work Session (Anticipated Executive Session) TU ESDAY, JAN UARY 14, 2025 8:30 a.m. — 8:55 a.m. Prosecuting Attorney Update 9:00 a.m. — 9:55 a.m. Real Estate Acquisition Discussion (Anticipated Executive Session) 10:00 a.m. —10:30 a.m. J Nelson, D.A. Davidson -Grant County Limited Tax General Obligation Bonds for the Jail and Morgue Discussion 11:00 a.m. —12:00 p.m. A Booth with R Jones, Landfill/Solid Waste Update 1:00 p.m. —1:55 p.m. Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 3 of 5 Grant County Commissioners Agenda Week of January 13, 2025 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901 as recorded on a listing, and made available to the Board. 2. Approve Delegation of County Legislative Authority and Designation to the Canvassing Board by the Chair of the Board. COMMISSIONER'S OFFICE 3. Approve request to pay invoice to Washington Association of County Officials in the amount of $19,299.00 for the 2025 Annual Assessment. 4. Approve invoices from Coulee Creative in the amount of $25,952.00. 5. Approve Resolution for the 2025 Appointments of Commissioners to Boards and Committees. 6. Approve request for Rachelle Baughman, Coulee Creative to sign on behalf of Grant County for the Eastern Sky, LLC (formerly Maven Media) Social Media Management Contract. Term is January 1, 2025 through December 31, 2025. Contract amount is a monthly fee of $3,.650.00 to be paid out of Fund 114.156 Prof Serv. 7. Approve Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector Consultant with Jody Kane. Amount is $45.00/hr and term is January 1, 2025 through December 31, 2026. 8. Approve recommendation of Reappointment for the Mosquito Control District #2. 9. Approve reimbursement request from Port of Royal Slope on the Strategic Infrastructure Program (SIP) 2019-10 Water Line Extension in the amount of $26,000 for the year of 2025, 1 payment remaining. 10. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2024-05 in the amount of $30,.900.70'. 11. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2023-01 in the amount of $7,,292.21. 12. Approve reimbursement request from Port District No. 4 Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in the amount of $1,,823.31 for expenses in August 2024. 13. Approve reimbursement request from Port District No. 4 Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in the amount of $93,244.80 for expenses in November and December 2024. 14. Approve request for Special Occasion Liquor License for the Moses Lake Chamber of Commerce. Date of the event is March 4, 2025 from 3:00 p.m. to 8:00 p.m. to be held at the Grant County Fairgrounds —Commercial 4H Building — 3953 Airway Drive NE., Moses Lake, WA 98837. DEVELOPMENT SERVICES 15. Approve Professional Services Agreement between Grant County and the Ardurra Group to create a comprehensive analysis and land inventory of Agricultural Resource Lands within Unincorporated Grant County. Page 4 of 5 Grant County Commissioners Agenda Week of January 13, 2025 NFW HnPF 16. Approve request for Suzi Fode, Director, to DocuSign New Hope's STOP Violence Against Women Formula Grant with Department of Commerce — Office of Crime Victim's Advocacy. The period of the grant is January 1, 2025 through December 31, 2025 in the amount of $34,,449.00 to improve the community response to violence against women in Grant and Adams County. 17. Approve update to New Hope Policy and Procedure Manual. PUBLIC DEFENSE 18. Approve Professional Services Agreement for Attorney Jeremy O'Neil to provide indigent defense for District Court. Term is January 16, 2025 to December 31, 2026. 50% caseload at $5,660.00 per month. This is a budgeted and expected expense. P11R1 IC \A/nRKq 19. Approve Authorization for Road W-NW Abandoned Railway Row Gift, Cape Cod Moors. 20. Approve posting of Request for Proposals from Consulting Firms with Expertise in Civil Engineering and Roadway Structural Design. Must be received at Public Works by 5:00 p.m. on February 17, 2025. 21. Approve recommendation to award Chipspreader to Modern Machinery Co. for $458,854 FOB Ephrata, WA. RENEW 22. Approve request of Designated Crisis Responder designation. 23. Approve request for Dell Anderson, Director, to DocuSign with Enterprise Fleet Management. Total monthly payment for seven (7) RAV4s is $4,619.58. Total initial charge is $6,958.00 to be paid out of Fund 108.150 Long Term Lease Vehicles. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1015 to Avidex for annual 360 Degree Service Agreement renewal in the amount of $35,,180.14. Term dates are February 6, 2025 through February 5, 2026. To be paid out of budgeted software maintenance funds 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Page 5 of 5 Grant County Commissioners Agenda Week of January 13, 2025 Below, you will find a list of meetings that may be held in the Commissioner's Hearing Room (*) or that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. WEDNESDAY, JANUARY 15, 2025 • Grant County Economic Development Council Board Meeting (R Jones) THURSDAY, JANUARY 16, 2025 • QUADCO (C Carter) Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting Grant Transit Authority Board Meeting (C Carter) FRI DAY, JANUARY 17, 2025 No Meetings Scheduled NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.