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HomeMy WebLinkAboutAgreements/Contracts - Public Works�' RANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: DAVE BREN CONFIDENTIAL INFORMATION: ❑YES Al NO DATE: 02/06/25 PHONE: 509-754-6082 ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related []County Code ❑Emergency Purchase []Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes []Ordinances ❑Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB �- ��,.� •i /ems �� � � ��`'' ���"R. EXHIBIT A - AMENDMENT TWENTY-SEVEN, GRANT COUNTY FY 2025 EPHRATA LANDFILL ENGINEERING AND ENVIRONMENTAL SERVICES WITH PARAMETRIX If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fil N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: '�-s DEFERRED OR CONTINUED T0: APPROVE: DENIED ABSTAIN D 1: r- D2: y RECEIVED D3: FEB - b 2025 GRANT COUNTY COMMISSIONERS 4/23/24 Exhibit A - Amendment Twenty -Seven Grant County FY 2025 Ephrata Landfill Engineering and Environmental Services �/%ice %ram % duct* % Parametrix, Inc. (Parametrix), is currently providing engineering and environmental services for Grant County Public Works Department (County) at the Ephrata Landfill (Active Landfill) and Closed Landfill (Old Landfill). Parametrix is responsible for completion of the tasks below and will utilize Grant County (County) staff to perform specific services as needed. This scope and budget amendment is based on conversations with County staff, Parametrix experience at the site, and continued development of the Active Landfill. The County has requested Parametrix conduct additional tasks for the Active Landfill and Old Landfill through fiscal year (FY) 2025 as listed below. The budget is attached as Exhibit B. For tasks where effort is split between the two landfills, invoicing will be separated using alphabetical suffixes for the Old (A) and New (B) Landfills. Lodging and subsistence expenses will be billed at per diem rates per the Washington State Office of Financial Management for Grant County 31 1 % y� 0 2024 Ephrata j �� j � ���%� �� E ��� .ice ye/�% -n a yis /iii /tip�� �� /��/%i �i E n v r o n m e - tal�.,-, -- S ii c e s ■ Task 1 - Project Management ® Task 2 - Groundwater Compliance Monitoring ® Task 3 - Landfill Gas Operations, Monitoring, and Reporting ■ Task 4 - On -Call Engineering and Environmental Consulting Services ® Task 5 - Financial Assurance Reporting Assistance ■ Task 6 - Long -Term Disposal Planning ■ Task 7 -Phase 4 Development Construction Management ■ Task 8 - Phase 4 Development CQA Report Accordingly, this amendment increases the scope of work and budget to include the additional tasks. Approved for CLIENT By Title Rob Jones, Chair Date ��— / i ' 07� Grant County A-1 FY 2025 Ephrata Landfill Engineering and Environmental Services Accepted for PARAMETRIX, INC. is Title Date 555-3746-001 December 2024 y/� �� i A �� ��//�� ij Q�y�//'max �� eWyl % �i �% by / y am-% j do %ALL � y y ' � h� '� i TO e;-- ces Task 1 - Project Management Task Leadership -Drew Norton, PE, Project Manager and Dwight Miller, PE, Principal -in -Charge Approach Throughout the course of the Contract, Parametrix will provide effective project management and coordination to execute the scope of work within the budget and schedule, meeting the County's expectations for content and quality. Project management activities will include: ■ Updating the internal project management plan, including a quality control plan. ■ Managing project activities. ■ Preparing monthly invoices accompanied by a project status report. ■ Administering subcontractor agreements. ■ Coordinating, scheduling, and participating in project meetings, including preparation of meeting notes. Invoices and project status reports will include: ■ Itemization of costs by task. ■ Budget status by task. ■ Estimate of percent complete by task. ® Backup information for invoiced costs. Project management is assumed to occur from January 2025 through December 2025. Deliverables Deliverables for this task include: ■ Monthly invoice and status reports (PDF). ■ Project meeting notes (PDF). ■ Periodic schedule updates (MS Project or PDF). Grant County A-2 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Task 2 ~~ Groundwater Compliance Monitoring Task Leader - Alla Skaskevych (Mott MacDonald) Background The County is required under Washington Administrative Code (WAC) 173-351 to collect groundwater samples quarterly from groundwater monitoring wells surrounding the Old Landfill and Active Landfill as outlined in the 2020 environmental monitoring plan. The County is also required to submit quarterly and annual groundwater monitoring reports toWashington State Department of Ecology (Eoo|ogy)and Grant County Health Dietriot(GCHD). Mott MacDonald (formerly Pacific Groundwater Group [PGG]), as a subcontractor to Parametrix, will assist the County in collection of samples through fourth quarter 2025 and produce four quarterly reports and the 2D24annual report. Mott MacDonald and the County will each provide one person for each sampling round. Mott MacDonald will continue tomanage the water quality database and generate reports. Mott MacDonald will also submit quarterly groundwater data results toEcology's Environmental Information Management (EIM) database as required by WAC 173-351. Solid waste landfill groundwater sampling work for the Old and Active Landfills occurs at the same time and the reports are combined. However, the level of effort for the Old and Active Landfills is estimated based ona standardized percentage of effort. Parametrix effort will be billed under the O2subtask'while Mott MacDonald work will be invoiced under its own distinct subtask (02MM). Mott MacDonald will work directly with Analytical Resources Inc. of Seattle (AR|)toreceive groundwater monitoring data in standardized electronic digital format. Data will be reviewed for quality and entered into the project' s groundwater monitoring database for the Ephrata Landfill. This task also includes troubleshooting the database for any technical issues and errors. Upon receipt of data, Mott yWeoOona\d will also submit monitoring data into Ecology's BM database. Data will be entered for all wells sampled in each sampling event through 2025. The County will be provided with a complete copy of the data upon request. Subtask 02711111%471111,11M.2 —Collect Groundwater San ples during Four Sampling Rounds Mott MacDonald will work with the County to collect groundwater samples during four sampling rounds (through fourth quarter 2025). Mott MacDonald will coordinate the laboratory bottle order, and help county personnel operate the pumps, collect samples, measure field parameters, measure water levels, and transfer samples tothe laboratory during each sampling event. Mott MacDonald anticipates that each sampling round will take 3field days plus travel time; however, the estimated schedule issubject tochange due toweather conditions, equipment malfunction, etc. This task also includes other direct costs such as travel expenses, analytical costs, field supplies, and nante\ equipment. The County will maintain pumps and otherCounty+zwned field gear.AR| will invoice Mott MacDonald for analytical costs and these invoices will be included in project billings. Direct and subcontractor costs include 10% markup, except per them and privately -owned vehicle mileage reimbursement costs. Grant County A-3 555-3746-001 pY2oz5 Ephrata Landfill oeoember2o24 Engineering and Environmental Services -Z)UDtaSK 021- -17111101111.3 - Prepare and Submit Four Quarterly Report. Mott MacDonald will generate four quarterly reports combined for both the Old and Active Landfills, beginning in first quarter 2025 and ending fourth quarter of 2025. The quarterly reports will conform to the requirements of WAC 173-351-415(2). Su fas% Z M. Prepraire and S ub%.. 2024 Annual Report Mott MacDonald will generate the annual 2024 report combined for both the Old and Active Landfills. The report will conform to requirements of WAC 173-351-415(1). The 2024 annual report is due by April 1, 2025. The project management subtask includes effort associated with Mott MacDonald's project controls, coordination, and communication. Mott MacDonald will coordinate with the laboratory and include subcontractor invoices in project billings. Su3 ta3 js 2 � 1-1 6 Pump Replacementi. Support Mott MacDonald will assist in replacing or coordinating maintenance on groundwater sampling pumps and appurtenances. This subtask will be specified upon request and may include elements of pump removal, sourcing replacement equipment from vendors, and equipment troubleshooting. Deliverables Mott MacDonald, under contract to Parametrix, will prepare and submit four quarterly reports and one annual groundwater monitoring report, which will be forwarded to GCHD and to Ecology. Task 3 - Landfill Gas Operations, Monitoring, and Reporting Task Leader - Drew Norton, PE Background The County is also actively pursuing a Title V Air Operating Permit (AOP) through Ecology. The Title V permit application for the Ephrata Landfill is currently in the draft phase. Until issuance, the County is required to operate the landfill gas collection system in accordance with Notice of Construction (NOC) Approval Order 19AQ-EO51 and the new Landfill Gas Emission Rule (WAC 173-408). This task includes monthly monitoring, annual reporting, and greenhouse gas (GHG) emissions calculations. Subtask 3.1 - Landfill Gas Monitoring and System Operational Support Approach Parametrix will monitor the landfill gas collection system monthly, including flare facility, and the gas probes quarterly in 2025. Parametrix will generate one annual letter report for 2024 combined for both the Old and Active landfill gas collection systems and gas probes, in accordance with the NOC Approval Order No. 19AQ-EO51 and WAC 173-408, as well as summarize past landfill gas probe monitoring conducted by Parametrix. The 2025 findings will be summarized in the 2025 annual letter report which will be executed under the FY 2026 contract. Grant County A-4 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Paramstrix will assist County staff |noperating and maintaining the active landfill gas system, following the guidance provided in the Active Landfill Gas Operations and Maintenance Manual (Parametrix 2022). Parametrix will provide guidance to safely and effectively operate the Ephrata Landfill gas collection system that will help control landfill gas from migrating around the Old Landfill and emitting from the Active Landfill. The system operations monitoring will include and be based on the following: • Changes inlandfill gas constituent concentrations and flow rates over monthly time intervals. • Operations and maintenance of the landfill gas system, with the exception of County - performed greasing and blower switches ona 3-week schedule. • Performing routine inspections and maintenance ofthe gas system. • Monitoring individual trench/well wellheads for pressure, methane, oxygen, carbon dioxide, temperature, and flow. • Adjusting individual wellhead flows to reach stable operation and/or generation flows. • Quarterly surface emission monitoring. • Calibrating monitoring equipment. The Active Landfill Gas Operations and Maintenance Manual will be used as a reference and training guide tooperate and maintain the gas collection system. Panametrixwill assist the County inthe proper operation and data collection required to satisfy greenhouse gas regulations. |t1aanticipated that each landfill gas monitoring event will take 1field day plus travel time and reporting. The County will supply the landfill gas meter (Landtech GEM5000) to monitor for methane, oxygen, carbon dioxide, and pressure. Surface emission monitoring will occur a minimum of quarterly with monthly follow up monitoring in the event of exceedances during the quarterly event. The surface emission monitor (Landtech SEM5000) will be rented by Parametrix and expensed to the County. It is anticipated that the landfill gas system will be in stable operation. Landfill gas system stability will beevaluated based onthe following: • Changes in landfill gas constituent concentrations and flow rates over monthly time intervals. • Changes in landfill gas temperature otindividual collection points (e.g., wellheads). • Changes in overall volumetric flow and flows from individual collection points.' Landfill gas system operational stability will be characterized by little change in the above parameters over significant time intervals (e.g., monthly) or steady, predictable data trends. Subtask 3.2 ~. Title V Air Quality Operating Permit Annual Reporting The Title V permit application for the Ephrata Landfill is currently in draft phase with Ecology. Once issued, the permit will require annual reporting of landfill operations. Parametrix will provide the following toassist the County in complying with the new requirements outlined inthe draft permit: • Assist with any deviations throughout the year. • Prepare permit condition forms using Ecology Air Quality templates that communicate activities during the year. Grant County A-5 555-3746-001 pY2o2mEphrata usnomn oecember2o24 Engineering and Environmental Services Train County staff on proper permit condition reporting and compliance (assumes one site visit). Update the landfill gas system overall site plan in accordance with Title V Operating Permit. ■ Prepare annual report in accordance with the Operating Permit conditions. Submit electronic copies to the County for review and submit final electronic files to the County for delivery to Ecology Air Quality Program via email at Emissions.inventory@ecv.wa.gov by January 31. Each report will communicate year-to-date permit condition activities during the year. The 2025 Annual Report is due on January 31, 2026. The 2025 Annual Report will be prepared under the FY 2026 engineering services scope of work. In addition to the Annual Report, Parametrix will prepare the Annual GHG Reporting documents submitted through the Electronic Greenhouse Gas Reporting Tool (e-GGRT). This work will also include third -party verification per the Ecology Cap -and -Invest third party emissions verification for the calendar year 2024 emissions calculations (reported in 2025). SCS Engineers, as a subconsultant to Parametrix, will perform the third -party verification as per the attached scope provided by SCS. Parametrix effort will be billed under the 03 subtask while SCS Engineers work will be invoiced under its own distinct subtask (03SCS). Deliverables Deliverables for this subtask include: ■ A summary of landfill gas collection system and probe monitoring data, which will be forwarded to GCHD and Ecology. One annual report for communicating Title V Operating Permit activities, deviations, and compliance reporting. The report is due to the County for review by January 20, 2026, and to Ecology via the County by January 31, 2026. ■ Annual GHG reporting documents submitted through the e-GGRT. A third -party verification statement, provided by SCS Engineers, will accompany the reporting documents. The GHG reporting documents are due by March 31, 2025, and the third -party verifications statement is due August 10, 2025. Task 4 - On -Call Engineering and Environmental Consulting Services Task Leader - Drew Norton, PE Approach Parametrix will assist county staff, if requested by the County, in responding to operations, design, and regulatory issues that arise during the contract period. Parametrix will assist the County in continuing landfill operations and future development of the Active Landfill in accordance with current and approved Ephrata Active Landfill Permit Application Phases 1 through 4 (prepared by Parametrix in 2020). This work is assumed to consist of communications (both written and oral) with county staff concerning site operations and development. This work is anticipated to require about 8 hours per month, with time and travel expenses included for four field visits or meetings between a Parametrix project manager or engineer, agencies, and county staff in Ephrata. Grant County A-6 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Additional on -call services may include the development of a landfill gas to energy feasibility study. Asdirected bythe County, Paremethxwill prepare adetailed scope ofwork and budget once the landfill gas generation for the Active Landfill has stabilized. A general allowance of 120 engineering hours has been preliminarily allocated for this subtask. Parametrix support will remain within the available subtask budget unless additional subtask funds are authorized. Deliverables Deliverables for this task include: • Meeting notes and other correspondence insupport ofthe landfill operation. • Reports and study in support of landfill operations or landfill gas feasibility as specified in written authorization. Task 5 ~~ Financial Assurance Reporting Assistance Task Leader ~. Drew Norton, PE Background WAC 173-351 requires the preparation of detailed closure capital and post -closure operations and maintenance (O&M) opinions of probable costs in order to calculate an annual financial assurance payment schedule that will pay for closure and post -closure activities. Additionally, these landfill capital and O&M cost spreadsheets can assist County landfill managers with a quick and reliable retrieval system for budgeting and operations information. Approach Parometrixwi|| update and complete the following: • Capital opinion of probable costs. • D&yW opinion ofprobable costs. • Financial assurance technical memorandum. Deliverables Deliverables for this task include: m Electronic copies ofthe draft and final financial assurance documents. Task 6 ~~ Long -Term Disposal Planning Task Leader ._ Dwight Miller, PE Background Parametrix previously provided support to revise the solid waste management plan (SWMP) narrative and recommendations to better define the scope of the disposal options study and eliminate the need for a SWMP amendment to implement the disposal options study recommendations. Parametrix also supported the SWMP cost assessment based on revised recommendations. Grant County A-7 555-3746-001 F,2o25Ephrata Landfill oeoember2oz4 The County has identified the need to develop a new solid waste disposal option by 2032 to replace the existing operating landfill (Active Landfill). Parametrix initiated the long-term disposal options study effort under the FY 2022 amendment and continued effort under the FY 2023 and FY 2024 amendments. This included documenting options for (1) siting and developing a new in -county landfill, and (2) contracting for long -haul and disposal at an out -of -county landfill. The documented findings were presented to the Board of County Commissioners (BOCC) and Solid Waste Advisory Committee (SWAG) in 2024. The BOCC decided to move forward with the first option and for staff to proceed with siting a future landfill. Subtask 6.1 - New Landfill Site Assessment Parametrix will prepare a permitting and construction roadmap as well as a site assessment work plan which prescribes steps for the assessment of two prospective sites located due south of the existing Ephrata Landfill. The schedule will provide major milestones, and their estimated completion date based on an expected occupancy of the New Landfill in 2032. The workplan will provide steps required for the assessment of the two prospective sites and a decision matrix to evaluate and compare these sites. The workplan will be used for planning and coordination for the assessment work with the County. The execution of this workplan will occur in the calendar year 2026 and beyond. Work to prepare the site assessment workplan includes the following ■ Identification of stakeholders and outreach. ■ Desktop literature and agency resource material review. ■ Site reconnaissance for red flag review. Regular progress meetings throughout the year will be held between Parametrix and the County to review findings and receive input from the County on the draft documents. Assumptions The above scope of services and associated budgets are based upon the following assumptions: ■ One draft and final workplan document covering the following topics: —; Cultural resources. --� Hyd rogeology. —� Wetlands streams, and fish and wildlife habitat. —� Permitting and environmental approvals schedule. ■ A total of six progress meetings (bimonthly) will be held with the County. Schedule This work will occur throughout the 2025 calendar year with the site visit anticipated in the summer months (second or third quarter). The final work plan will be prepared prior to the end of the calendar year 2025 to allow for the execution of work to begin in calendar year 2026. Grant County A-S 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Deliverables Parametrix will prepare and submit the following: m Permitting and construction roadmap. m Site assessment work plan. m Decision matrix to evaluate and compare the sites. Subtask 6.2 - Rate Study Subconsultant FCSGroup (FCS)'under contract to Parametrix,will develop outility rate study to forecast annual operating and capital financial obligations over a multiyear period and make recommendations for tipping fee adjustments to fully fund these obligations. FCSwill develop orate and financial too\kit.The rate and financial too|kitprovides the analytical framework for the rate study. The toolkit is a fully integrated financial management model that establishes a ca use -a nd -effect relationship between solid waste activities (e.g., tons, transactions, loads) and County revenues, costs, and rates. FCS will perform solid waste data validation and forecasting. Once the conceptual design of the toolkit is finalized, PanemetrixwiU review and validate solid waste operational data for use in the rate study. These data are the basis for developing key components for the revenue requirement and cost-of- serviceanalyses.Dateve|idaUonmaheasunsthat tonnage, transaction, and load data are reconciled for accuracy and consistency within the rate study. FCS will determine revenue requirements. Arevenue requirement analysis determines the total amount of money that the County must collect from tipping fees topay for all operating and capital expenditures aewell as the financial requirements tocomply with the County's fiscal policies. The revenue requirement is net of other miscellaneous charges from grants and interfund transfers. FCS will perform a cost -of -service analysis. The cost -of -service analysis provides a defensible basis for allocating the revenue requirement to each customer class of service based on their unique service characteristics and requirements. In some cases, County expenses can be directly assigned to a particular customer class. In other cases, costs may not directly relate to a single customer class and, aearesult, are treated as ashared cost. Landfill disposal costs would likely beallocated proportionally to all customer classes that deliver solid waste to County facilities. RS will develop a rate design for changes to the system of charges for customers of the solid waste system. At a basic level, the rate design process establishes cost -based, equitable rates for each customer class, which generate the overall revenue needs tofully support the operations. FC3will prepare and submit edraft report tothe County for review and comment. The report will document the assumptions, methodologies, findings, results, and recommendations of the solid waste rate study. Detailed technical analyses supporting the study will be included as appendices (e.g., financial schedules of forecasted revenues, fixed and variable expenditures, financial policy achievement, and rates). A final report will be prepared based on feedback on the draft report by county staff. The subtask includes up to five virtual meetings with the County as well as two on -site meetings with the SVVAC and/or BDCC. Presentation materials will be provided to the County for review prior to the virtual and on -site meetings. Grant County A-g 555-3746-001 pY2oz5 Ephrata Landfill oeoember2oo4 Schedule Subtash 6.2 may take approximately 4 months depending on the County review process. (Complete in May.) With a 90-day notification period required for rate increases, an initial increase would occur sometime after October 2O25. Deliverables FCSasesuboonsu\tent toParemetrixwill prepare and submit the following: m Draft and final rate study. fask 7 - Phase 4 Development Construction Management Task Leader - Drew Norton, PE Approach Parametrix prepared the Phase 4Development Bid Documents in2024. These documents were advertised inlate 2O24.Paremetrixwill provide construction management and engineering oversight ofthe Phase 4Development construction. This scope ofservices assumes that Paremethxwill beassigning afull-time construction manager to oversee the construction and provide the WAC 173-351 independent third -party review. Parametrix will/may provide additional staff on -site during periods of critical work, namely final bedding layer approval, geosynthetic clay liner (GCL), geomembrane, geotextile, observation of the leachate collection and oides|ope layers placement, and landfill gas piping. Ponsmetr\xwi|| perform the following work: � Construction Management and Engineering. Parametrix will provide full-time construction management to the County during the construction of Phase 4 Development. This task consists of the management and engineering during construction and includes providing the following services to the County: -+ Assist the County inconducting apreoonstnuoUonmeeting and preparing meeting agenda, submittal requirements list, and meeting summery. -* Review and approve submittals to ensure conformance to project requirements and the intent ofthe plans and specifications. -+ Interpret and clarify design information as presented in the plans and specifications. -+ Conduct weekly project progress meetings (virtual with an at -site, in -person option). -+ Coordinate all communications with the contractor. -+ Evaluate proposed changes tothe design. Prepare field -engineered design modifications. -+ Prepare, review, and document field orders and change orders (as required). -* Prepare supplemental drawings as necessary for clarification and documentation of design modifications, field orders' and change orders. -* Track work produots, oonstruotion, mi|estones, and progress ofcontractor activities. Maintain project files, documenting construction activities. Project files will beupdated daily. Grant County A-10 555-3746-001 pY2o2oEphrata Landfill oecenber2oo4 Engineering and Environmental Services Review and approve the monthly pay request submitted by the contractor for payment. Verify all items that have unit quantities and verify the percentage complete for lump sum portions of the pay request. The monthly pay request will follow the procedures developed by the County. -� Review contractor -prepared as -built drawings based on plans, modifications to the design, and construction records. ■ Construction Observation. Parametrix will provide day-to-day construction observation and field engineering during the construction to ensure contractor compliance with plans and specifications during the construction of Phase 4 Development. This task consists of day-to- day on -site construction observation, field engineering, and documentation, and includes the following: --� Perform field observations to monitor contractor's work activities and progress to verify conformance to contract plans, specifications, and submitted work schedule. Review and approve tracked quantities for payments. --� For all work done under force account, direct contractor's activities and provide documentation. -� Prepare daily field reports that identify site conditions, work performed, problems encountered, and issues of concern. -� Ensure that the contractor is maintaining an updated set of construction drawings to depict work as it is observed. -� Provide final walk through and punch list for the landfill construction. --� beep a photographic log of work accomplished. --� Provide final observation and project acceptance, review and approve the final pay estimate, and provide other final contract documentation. --� Material Testing Services: Material testing services during construction to include review of County -conducted field nuclear density testing, field sampling, and laboratory testing for construction quality assurance (CQA) requirements for the soils and geosynthetics. Assumptions The above scope of services and associated budgets during the construction projects are based upon the following assumptions: ■ The Phase 4 Development will occur over a 12-week period, with full-time construction management on -site for the stated construction period. Delays in the construction contract, outside the control of Parametrix that require additional services, shall be provided for under a negotiated amendment to the contract. ■ Parametrix CQA observers may be provided to oversee, confirming that those items listed above are constructed to meet the specifications and regulations. The CQA engineer or their representative will attend weekly progress meetings during the above construction activities, as needed. ■ There are 6 hours budgeted for project orientation. ■ Verification testing will consist of review of contractor field-testing and limited (three to five samples) third -party verification testing (paid directly by County). Grant County A-11 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services ® The County will provide an office engineer to represent Grant County Public Works. The office engineer will be the primary contact for the Parametrix construction manager. The office engineer will be responsible for the internal administration of the construction contract. The County responsibilities include, but are not limited to: --� Coordinate all communications with the construction manager. —� Handle all Parametrix-approved pay requests by the contractor. --� Attend weekly progress meetings, if required. —� Pay monthly progress payments to contractor. --� Pay directly for third -party verification testing. --� Assist and help with resolution of construction problems. --� Review contractor -prepared as -built drawings at the end of the project. Assist with the final inspection and project acceptance, final pay estimate, and other final contract documentation. --� Provide on -site nuclear density testing, field sampling, and laboratory testing, if required to verify contractor test results. —� Provide on -site construction surveying support to verify construction activities and pay requests, if required. Deliverables Parametrix will provide the following construction management and engineering services deliverables: ■ Preconstruction meeting summaries. ® Review and approve submittals. ■ Weekly construction meeting notes. ■ Daily construction notes. ■ Monthly payment requests. ■ Supplemental drawings. ■ Review and document change orders. ■ Review as -built drawings. ■ Draft and final punch list. ■ Complete set of construction project files. ® Photographic records. Grant County A-12 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Task 8 - Phase 4 Development CQA Report Task Leader - Drew Norton, PE Background Parametrix will provide CQA review and documentation to ensure conformance to project requirements of the contract plans and specifications and the general intent of the design for Phase 4 Development. This work will consist of the following: ■ Conduct initial and scheduled CQA meetings. ■ Review pre -construction submittals for conformance to CQA requirements prior to commencement of work. ® Perform CQA inspections of materials and methods for verification of quality and consistency. ■ Coordinate and collect on -site sampling and testing and perform timely review of CQA test results and procedures as work progresses to ensure work meets CQA requirements prior to acceptance and covering. ■ Document and report to contractor CQA deficiencies. ■ Correspond with Ecology -Eastern Regional Office (ERO) and GCHQ on appropriate CQA elements if there are modifications in the design or departures from the approved CQA plan. ■ Maintain, track, and review CQA documentation during the project and prepare final CQA report. k"ArYT= A CQA report will be prepared which generally describes the progress of the work, any major design modifications and supporting regulatory approvals, and includes all inspection reports, tests, and completed CQA forms. The intent of the CQA report is to provide documentation to regulatory agencies that the project was completed in reasonable conformance with the approved contract documents. The CQA report will contain the following: ■ Construction summary report. ■ Material placement. ■ Daily field reports. ■ CQA inspection and installation forms. s Contractor's CQC documentation. ■ Engineer's CQA declaration. ■ Manufacturer and installation warranties. ■ Photographic record. ■ Record drawings. Deliverables Parametrix will prepare the CQA Report for Phase 4 Development. Parametrix will provide electronic copies of the CQA report for submittal to the GCHD and Ecology-ERO, and the County's record. Grant County A-13 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Alk Alk Aft Alk Grant County FY 2024 Ephrata Landfill Engineering and Environmental Services - Budget Grant County B-1 555-3746-001 FY 2025 Ephrata Landfill December 2024 Engineering and Environmental Services Client: Grant County, WA Project: Ephrata Landfill Engineering Svcs Project No: 5553746001 E fU 0 CU C: 0 a 0 > 0 ao ai W tA 0 (D Ui 0 L9 00 ai z 0 z fa =1 UD z F- M �7 0 w ai M w 0 w M >- c: fa M Q) ca ai 0) QJ 0 U 2. M U1 :3 co bd w r- I M -Ic w ru le M E M le < O M .Ln 01) CL D V) O < LU 0 -6 CD M M 0 C: 0 (U to r- LU C: 0 U 7E! a 0 a) -U M 16 U C a) C 0) Do 2 E r- 0 (U > I (L) U U < - a) c: U Ln 0 U A) C ho C ra 0 C rID (U w ho C LU -0 >- 0 > 2 -a C U .0 a, a ra Q- r- 2 w rfn - < r- $117.41 1 $363.971 2 $ 3 3. S1:2 $102.671 $84.�79 $262.851 $70.'6 $218.981 a- $55.001 $170.501 Ln $62.39F $193.411 LLI s61.1-91 $189.571 $78.721 $244.031 $81.401 8252.341 LU $50.451 9156.401 1 $69, 8215.611 $103.941 - $39.49 $122.42 Q) 01 $ 64.271 $199.241 $31.201 $96.721 $68.38 $211.981 CU $72.161 $223.701 U $53.871 $166.841 U $41.581 $128.901 Ln $83.331 $258.321 $34.80 $107.88 $ �2.40J $193.441 Subconsultants FCS Group $69,913.80 Mott MacDonald $217,786.80 SCS $7,700.00 Subconsultant Total $295,400.60 Other Direct Expenses Mileage $15,000.00 Equipment Calibration and Rental $8,000.00 Other Direct Costs* $18,480.00 Other Direct Expenses Total: $41,480.00 *Lodging and subsistence expenses will be billed atper diem rates per the Washington State Office of Financial Management for Grant County Project Total $799,950.70 Amendment 29-Budget.xlsx 12/27/2024