HomeMy WebLinkAboutGrant Related - Emergency ManagementGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Emergency Management DATE: O2IO4/25
REQUEST SUBMITTED BY: MY@y8 Garcia
CONTACT PERSON ATTENDING ROUNDTABLE: MII"2ya Garcia
CONFIDENTIAL INFORMATION: ❑YES ®NO
PHONE: (509) 906 - 6831
Foo K ReEM-0-
,NM
E]Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
[:]Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
[]Computer Related
❑County Code
[]Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
[]Hearing
❑ Invoices / Purchase Orders
® Grants — Fed/State/County
❑ Leases
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❑Minutes
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El Out of State Travel
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[]Support Letter
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❑Thank You's
❑Tax Title Property
❑WSLCB
Request to accept Community Wildfire Defense Grant for $155,000 from Department
of Natural Resources to update Grant County's Community Wildfire Prevention Plan.
Grant Term is 12/04/2024 to 12/04/2029.
If necessary, was this document reviewed by accounting? F* YES ❑ NO ❑ N/A
If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
DATE OF ACTION: 'lam ��— DEFERRED OR CONTINUED TO:
APPROVE: DENIED
D1:
D2:
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D3: ,
AQQ-rAIKI
WITHDRAWN:
RECEIVED
FEB - 4 2025
4/23/24 GRANT COUNTY COMMISSIONERS
SIGNATURE AUTHORIZATION FORM
Please read instructions on reverse side before completing this form.
NAME OF ORGANIZATION DATE SUBMITTED
Grant County Sheriff's Office, Emergency Management 02/04/25
PROJECT DESCRIPTION CONTRACT NUMBER
Washington State Department of Natural Resources 25-DG-11062752-005
Grant County Community Wildfire Protection Plan Update
1. AUTHORIZING AUTHORITY
SIGNATURE
PRINT OR TYPE NAME
TITLE/TERM OF OFFICE
j`
" A
Rob Jones
Commissioner, Chair
�p r
Cindy Carter
Commissioner, Vice Chair
Kevin R. Burgess
Commissioner, Member
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE
PRINT OR TYPE NAME
TITLE
Joe Kriete
Sheriff
John McMillan
Undersheriff
Josh Sainsbury
Chief Deputy
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE
PRINT OR TYPE NAME
TITLE
Jessica Olsen
EM Specialist
Mireya Garcia
EM Specialist
\\NAC-1\VOL1\HOMEXARENB\....\WP\SIGNAUTH Revised 3/03
AT'
Federal General Grant with
Grant County Sheriff's Office Emergency Management
through
Washington State Department of Natural Resources, Wildland Fire Division
Grant Number:
25-DG-11062752-005
For
Grant County Community Wildfire Protection Plan Update
Dated: Tuesday, January 7, 2025
Table of Contents
TABLEOF CONTENTS.......................................................................................................................................... 2
FACESHEET........................................................................................................................................................ 4
SPECIALTERMS AND CONDITIONS ...................................................................................................................... 5
1. ACKNOWLEDGEMENT OF FEDERAL FUNDING.................................................................................................5
2. GRANT MANAGEMENT....................................................................................................................................5
3. COMPENSATION..............................................................................................................................................5
4. BILLING PROCEDURES AND PAYMENT..............................................................................................................5
5. SUBGRANTEE/S'UBCONTRACTOR DATA COLLECTION......................................................................................6
6. INSURANCE...................................................................................................................................................... 6
7. FRAUD AND OTHER LOSS REPORTING.............................................................................................................7
8. ORDER OF PRECEDENCE................................................................................................. ..............................7
GENERALTERMS AND CONDITIONS.................................................................................................................... V
1. DEFINITIONS.........................................................................................................................................I......8
2. ACCESS TO DATA.............................................................................................................................................. 8
3. ADVANCE PAYMENTS PROHIBITED..................................................................................................................9
4. ALL WRITINGS CONTAINED HEREIN.................................................................................................................9
5. AMENDMENTS................................................................................................................................................9
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE `DADA" 28
CFR PART 35....................................... r....................................................................................................................... 9
7. ASSIGNMENT............................................................................................................................... ...................9
8. ATTORNEYS' FEES........................................................................................................... .............................. 9
9. AUDIT............................................................................................................................... .............................9
10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY EXCLUSION -
PRIMARY AND LOWER TIER COVERED TRANSACTIONS...,..........................................................................................9
11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION.................................................................................10
12. CONFLICT OF INTEREST........................................................................................................4..............0..........11
13. COPYRIGHT PROVISIONS...............................................................................................................................11
14. DISPUTES.......................................................................................................................................................12
15. DUPLICATE PAYMENT....................................................................................................................................12
16. GOVERNING LAW AND VENUE.......................................................................................................................12
17. HARASSMENT................................................................................................................................................13
18. INDEMNIFICATION ........................................................................................................................................13
19. INDEPENDENT CAPACITY OF THE GRANTEE...................................................................................................13
20. INDIRECT COSTS............................................................................................................................................13
21. INDUSTRIAL INSURANCE COVERAGE.............................................................................................................14
22. LAWS.............................................................................................................. .. ............... 0............... 0............ • 14
23. LICENSING, ACCREDITATION AND REGISTRATION..........................................................................................14
24. LIMITATION OF AUTHORITY..........................................................................................................................14
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS.................................................................................14
26. PAY EQUITY....................................................................................................................................................14
27. POLITICAL ACTIVITIES....................................................................................................................................15
28. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS.............................................................15
Page 2 of 23
29.
PUBLICITY......................................................................................................................................................16
30.
RECAPTURE....................................................................................................................................................16
31.
RECORDS MAINTENANCE..............................................................................................................................16
32.
REGISTRATION WITH DEPARTMENT OF REVENUE........................................................................................16
33.
RIGHT OF INSPECTION...................................................................................................................................16
34.
SAVINGS........................................................................................................................................................16
3S.
SEVERAB'ILITY.................................................................................................................................................16
36.
SITE SECURITY................................................................................................................................................17
37.
SUBGRANTING...............................................................................................................................................17
38.
SURVIVAL.......................................................................................................................................................17
39.
TAXES.............................................................................................................................................................17
40.
TERMINATION FOR CAUSE............................................................................................................................17
41.
TERMINATION FOR CONVENIENCE................................................................................................................18
42.
TERMINATION PROCEDURES.........................................................................................................................18
43.
TREATMENT OF ASSETS.................................................................................................................................19
44.
WAIVER ....................................................... ....... ....... ............................... ......... ........... ........... 0.4........ a .........
$19
ATTACHMENTA SCOPE OF WORK•..................................................................................................................
20
ATTACHMENTR: BUDGET.................................................................................................................................21
Page 3 of 23
Face Sheet
Grant Number: 25-DG-11062752-005
Grant County Sheriffs Office Emergency Management SSubrecipient
Community Wildfire Protection Plan ®Contractor
1. Grantee
2. Grantee Doing Business As (as applicable)
Grant County Sheriffs Office Emergency Management
N/A
35 C ST NW
N/A
EPHRATA, WA, 98823
N/A
Grant County
N/A
3. Grantee Representative
4. WA DNR Representative
Josh Sainsbury
Guy Gifford 1111 Washington St SE)
Chief Deputy Emergency Operations
ADM - COMMUNITY Olympia, WA 98501
509-750-7306
RESILIENCY & PREVENTION
jsainsbury@grantcountywa.gov
(509)684-7474
guy.gifford@dnr.wa.gov
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$155,000.00
Federal: 0 State: ❑ Other: ❑ N/A: ®
12/04/2024
12/04/2029
9. Federal Funds (as applicable) Federal Agency: ALN Indirect Rate
$155,000.00 USDA Forest Service 10.720 $0.00
10. Tax ID #
11. SWV #
12. UBI # -
13. UEI #
91-6001319
SWV0002426
132-001-884
ZL6WM26K8KR5
14. Grant Purpose
Community Wildfire. Protection Plan (CWPP)
WA DNR, defined as the Department of Natural resources, and the Grantee, as defined above, acknowledge and accept
the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other
documents incorporated by reference: Grantee Terms and Conditions including Attachment "A" Scope of Work,
Attachment "B" — Budget, Attachment "C" — Equipment Addendum, Attachment "D"
FOR GRANTEE
FOR WA DNR
Josh Sainsbury, Chief Deputy Emergency Operations
George Geissler, State Forester
Signature
Date
Date
Page 4 of 23
Special Terms and Conditions
1. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 12/04/2024
Federal Award Identification Number (FAIN): 25-DG-11062752-005
Total amount of the federal award: $155,000.00
Awarding official: Kristen Bowles (541) 903-2869
The Grantee agrees, that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in
whole or in part with federal funds under this Grant, shall contain the following statements:
"This project was supported by Grant No. 25-DG-11062752-005 awarded by USDA Forest Service.
Points of view in this document are those of the author and do not necessarily represent the official
position or policies of the USDA Forest Service. Grant funds are administered by the Wildfire
Managment Division, Washington State Department of WA DNR."
2. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for WA DNR and their contact information are identified on the Face Sheet of
this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
3. COMPENSATION
WA DNR shall pay an amount not to exceed $$155,000.00 for the performance of all things necessary
for or incidental to the performance of work as set forth in the Scope of Work.
4. BILLING PROCEDURES AND PAYMENT
WA DNR will pay Grantee upon acceptan.ce of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for WA DNR not more often than monthly
nor less than quarterly.
The invoices shall describe and document, to WA DNR's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Grant Number 25-DG-
11062752-005. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by WA DNR within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Grantee.
WA DNR may, in its sole discretion, terminate the Grantor withhold payments claimed by the Grantee
for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this
Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by WA DNR.
Invoices and End of Fiscal Year
Page 5 of 23
AtUS
Invoices are due on the20th of the month following the provision of services.
Final invoices for astate fiscal year may be due sooner than the 20th and WA DNR will provide
notification ofthe end offiscal year due date.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30.
regardless of the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill WADNR for services performed under this Agreement, and WAONR shall
not pay the Grantee, if the Grantee is entitled to payment orhas been orwill be paid by any other
source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for audit exceptions or disallowed costa incurred by its own
organization or that of its subgrantees/subcontractors.
WADNRmay, inits sole discretion, withhold ten percent (10%) from each payment until acceptance
by WAONR of the final report (or completion of the project, etc.).
5. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, inaform and format to be provided by WA DNR and at intervals as
agreed, by the parties, regarding work under this Grant performed byeubgrantees/subcontractorsand
the portion of Grant funds expended for work performed by subgrantees/subcontractors,indudingbut
not necessarily limited to minority -owned, woman -awned, and veteran -owned buaineea
GL INSURANCE
The Grantee shall provide insurance coverage as set out inthis section. The intent of the required
insurance is to protect the state should there be any claims, suits, actions, costs, damages or
expenses arising from any |osa, or negligentorintentional act or omission of the Grantee or
Bubgnanhaa, or agents of either, while performing under the terms of this Grant. Failure to maintain
the required insurance coverage may result intermination ofthis Grant.
The insurance required ohoU be issued by an insurance company. authorized to do business within
the state of Washington. Except for Professional Liability orErrors and Omissions \nsunence, the
insurance shall name the state of Washington, its egonha, officers, and employees as additional
insureds under the insurance policy. All policies shallbe primary to any other valid and collectableinaunanoe. The Grantee shall' provide WA DNFl thirty (30) calendar days' advance notice of any
insurance cancellation, non -renewal ormodification.
The Grantee shall submit toVVADN within fifteen (15)calendar days ofthe Grant start date OR a
written request by WA DNR, a certificate of insurance which outlines the coverage and limits defined
in this insurance section. During the term of the Grant. if required or requested, the Grantee ehsd\
submit renewal certificates not |ema than thirty (30) calendar days priorto expiration of each policy
required under this section.
The Grantee shall provide. at WA ONR's requast, copies of insurance instruments or certifications
from the insurance issuing agency. The copies or certifications ohoH show the insurance covenage,
the designated beneficiary, who is covered, the amounts, the period of coverage, and that WA DNR
will be provided thirty (30) days' advance written notice of cancellation.
Page 6 of 23
The Grantee shall provide insurance coverage that shall be maintained in full force and effect during
the term of this Grant, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability
Insurance Policy, including Contractual liability, written on an occurrence basis, in adequate
quantity to protect against legal liability arising out of Grant activity but no less than $1,000,000 per
occurrence. Additionally, the Grantee is responsible for ensuring that any Subgrantees provide
adequate insurance coverage for the activities arising out of subgrants.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Grantee or its Subgrantee, automobile liability insurance shall
be required. The minimum limit for automobile. liability is $1,000,000 per occurrence, using a
Combined Single Limit for bodily injury and property damage.
Professional Liability, Errors and Omissions Insurance. The Grantee shall maintain
Professional Liability or Errors and Omissions Insurance. The Grantee shall maintain minimum
limits of no less than $1;000,000 per occurrence to cover all activities by the Grantee and licensed
staff employed or under Grant to the Grantee. The state of Washington, its agents, officers, and
employees need not be named as additional insureds under this policy.
Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf
of the Grantee for the purpose of receiving or depositing funds into program accounts or issuing
financial documents, checks, or other instruments of payment for program costs shall be insured
to provide protection against loss:
A. The amount of fidelity coverage. secured pursuant to this Grant shall be $100,000 or the
highest of planned reimbursement for the Grant period, whichever is lowest. Fidelity
insurance secured pursuant to this paragraph shall name WA DNR as beneficiary.
B. Subgrantees that receive $10,000 or more per year in funding through this Grant shall
secure fidelity insurance as noted above. Fidelity insurance secured by Subgrantees
pursuant to this paragraph shall name the Grantee as beneficiary.
7. FRAUD AND OTHER LOSS REPORTING
Grantee shall.report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the WA DNR Representative
identified. on the Face Sheet.
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B - Budget
• Add any other attachments incorporated by reference from the Face Sheet
Page 7 of 23
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in
writing to act on the Director's behalf.
B. "WA DNR" or "Department" shall mean the Washington Department of WA DNR.
C. "Grant" or "Agreement" or "Contract" means the entire written agreement between WA
DNR and the Grantee, including any Exhibits, documents, or materials incorporated by
reference. E-mail or Facsimile transmission of a signed copy of this Grant shall be the
same as delivery of an original.
D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under
this Grant, and shall include all employees and agents of the Grantee.
E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable
fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each
subaward (regardless of the period of performance of the subawards under the award).
IVITDC excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs and the portion
of each subaward in excess of $50,000.
F. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, social security numbers, driver license numbers, other identifying numbers, and
any financial identifiers, and "Protected Health Information" under the federal Health
Insurance Portability and Accountability Act of 1996 (HIPAA).
G. "State" shall mean the state of Washington.
H. "Subaward" shall mean an award provided by a pass -through entity to a subrecipient for
.the subrecipient to carry out part of a Federal award received by the pass -through entity.
It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be provided through any form of legal
agreement, including an agreement that the pass -through entity considers a contract.
I
"Subrecipient" shall mean a non -Federal entity that receives a subaward from a pass -
through entity to carry out part of a Federal program; but does not include an individual
that is a beneficiary of such program. A subrecipient may also be a recipient of
other Federal awards directly from a Federal awarding agency.
J. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the
Grantee. The terms "subgrantee" and "subcontractor" means any tier.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this
Grant to WA DNR, the Joint Legislative Audit and Review Committee, and the Office of the State
Page 8 of 23
Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Grantee's reports, including computer models and the
methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by WA DNR.
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the "ADA" 23 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of WA DNR.
6. ATTORNEYS' FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant terms, each party agrees to bear its own attorneys' fees and costs.
If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit, the Grantee shall:
A. Submit to WA DNR the reporting package specified in Uniform Guidance 2 CFR 200, reports
required by the program -specific audit guide (if applicable), and a copy of any management
letters issued by the auditor.
B. Submit to WA DNR follow-up and developed corrective action plans for all audit findings.
If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or
all sources in any fiscal year, the Grantee shall notify WA DNR they did not meet the single audit
requirement.
The Grantee shall send all single audit documentation to the Federal Audit Clearinghouse.
10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND
VOLUNTARY EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Grantee, defined as the primary participant and it principals, certifies by signing these
General Terms and Conditions that to the best of its knowledge and belief they:
Page 9 of 23
i. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, receiving stolen property, making
false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Grant had one or
more public transactions (Federal, State, or local) terminated for cause of default.
E. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee
shall attach an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by WA
DNR.
D. The Grantee further agrees by signing this Grant that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and voluntary Exclusion -Lower
Tier Covered Transaction," as follows, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or
agency.
ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant,
such Grantee shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, person, primary covered transaction, principal, and voluntarily excluded,
as used in this section, have the meanings set out in the Definitions and Coverage sections
of the rules implementing Executive Order 12549.' You may contact WA DNR for assistance
in obtaining a copy of these regulations.
11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes..
i. All material provided to the Grantee by WA DNR that is designated as "confidential"
by WA DNR;
ii. All material produced by the Grantee that is designated as "confidential" by WA DNR;
and
Page 10 of 23
iii. All Personal Information in the possession of the Grantee that may not be disclosed
under state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Grantee shall use Confidential
Information solely for the purposes of this Grant and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent
of WA DNR or as may be required by law. The Grantee shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Grantee shall provide WA DNR with its policies and
procedures on confidentiality. WA DNR may require changes to such policies and
procedures as they apply to this Grant whenever WA DNR reasonably determines that
changes, are necessary to prevent unauthorized disclosures. The Grantee shall make the
changes within the time period specified by WA DNR. Upon request, the Grantee shall
immediately return to WA DNR any Confidential Information that WA DNR reasonably
determines has not been adequately protected by the Grantee against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify WA DNR within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
12. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, WA DNR may, in
its sole discretion, by written notice to the Grantee terminate this Grant if it is found after due notice
and examination by WA DNR that there is a violation .of the Ethics in Public Service Act, Chapters
42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement of, or
performance under this Grant.
Specific restrictions apply to Granting with current or former state employees pursuant to chapter
42.52 of the Revised Code of Washington. The Grantee and their subgrantee(s) must identify any
person employed in any capacity by the state -of Washington that worked with the WA DNR program
executing this Grant, including but not limited to formulating or drafting the legislation, participating in
procurement planning and execution, awarding Grants, and monitoring Grant, during the 24-month
period preceding the start date of this Grant. Identify the individual by name, the agency previously
or currently employed by, job title or position held, and separation date. If it is determined by WA DNR
that a conflict of interest exists, the Grantee may be disqualified from further consideration for the
award of a Grant.
In the event this Grant is terminated as provided above, WA DNR shall be entitled to pursue the same
remedies against the Grantee as it could pursue in the event of a breach of the Grant by the Grantee.
The rights and remedies of WA DNR provided for in this clause shall not be exclusive and are in
addition to any other rights and remedies provided by law. The existence of facts upon which WA
DNR makes any determination under this clause shall be an issue and may be reviewed as provided
in the "Disputes" clause of this Grant.
13. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by WA DNR. WA DNR shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to WA DNR
effective from the moment of creation of such Materials.
Page 11 of 23
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to WA DNR a nonexclusive, royalty -free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and :permissions, including intellectualproperty rights, moral
rights and rights of publicity, necessary to grant such a license to WA DNR.
The Grantee shall exert all reasonable effort to advise WA DNR, at the time of delivery of Materials
furnished under this Grant, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Grant. The Grantee shall
provide WA DNR with prompt written notice of each notice or claim of infringement received by the
Grantee with respect to any Materials delivered under this Grant. WA DNR shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Grantee.
14. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of WA
DNR, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within
three (3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both :parties within
ten (10) working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in, a judicial or quasi-judicial
tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
15. DUPLICATE PAYMENT
WA DNR shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington
or any other party under any other Grant or agreement, for the sameservices or expenses.
16. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
Page 12 of 23
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17. HARASSMENT
Grantee shall have access to DNB's Polices:
Per RCW 43.01.135, Sexual harassment in the workplace, Grantee hereby has access to DNR
Policy P001-052 Sexual harassment, linked below:
https://www.dnr.wa.qoov_/publications/em harassment prevention policy.pdf
DNB's Policy P001-051 Safe and Respectful workplace, linked below, outlines DNB's commitment
and the expectation of the Grantee:
www.dnr.wa.gov/publications/em safe respectful workplace policy.pdf
DNB's Policy P001-037 Harassment prevention, linked below, outlines DNB's commitment and the
expectation of the Grantee:
www.dnr.wa. ov/-.iblications/em harassment revention i)olicy 037. df
18. INDEMNIFICATION
To the fullest extent permitted by law, Grantee shall indemnify, defend, and hold harmless the state
of Washington, WA DNR, agencies of the state and all officials, agents and employees of the state,
from and against all claims for injuries or death arising out of or resulting from the performance of the
Grant. "Claim" as used in this Grant, means any financial loss, claim, suit, action, damage, or expense,
including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death,
or injury to or the destruction of tangible property including loss of use resulting therefrom.
Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's agents,
employees, representatives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of
the State and its agencies, officials, agents, and employees. If the claims or damages are caused by
or result from the concurrent negligence of (a) the State, its agents or employees and (b) the Grantee,
its subgrantees, agents, or employees, this indemnity provision shall be valid and enforceable only to
the extent of the negligence of the Grantee or its subgrantees, agents, or employees.
Grantee waives its immunity under Title 51 RCW, Industrial Insurance, to the extent it is required to
indemnify, defend and hold harmless the state and its agencies, officers, agents or employees.
19. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee
and its employees or agents performing under this Grant are not employees or agents of the state of
Washington or WA DNR. The Grantee will not hold itself out as or claim to be an officer or employee
of WA DNR or of the state of Washington by reason hereof, nor will the Grantee make any claim of
right, privilege or benefit which would accrue to such officer or employee under law. Conduct and
control of the work will be solely with the Grantee.
20. INDIRECT COSTS
Grantee shall provide their indirect cost rate that has been negotiated between their entity and the
Federal Government. If no such rate exists a de minimis indirect cost rate of 10% of modified total
direct costs (MTDC) will be used.
Page 13of23
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21. INDUSTRIAL INSURANCE COVERAGE
Grantee shall comply with all applicable provisions of Title 51 RCW. If the Grantee fails to provide
industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may
be required by law, WA DNR may collect from Grantee the full amount payable to the Industrial
Insurance Accident Fund. WA DNR may deduct the amount owed by the Grantee to the accident fund
from the amount payable to Grantee by WA DNR under this Grant, and transmit the deducted amount
to the Department of Labor and Industries, (L&I) 'Division of Insurance Services. This provision does
not waive any of L&I's rights to collect from the Grantee.
22. LAWS
Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
23. LICENSING, ACCREDITATION AND REGISTRATION
Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
• LIMITATION
Only the Authorized Representative or the Authorized Representative's delegate by writing
(delegation to be made prior to action) shall have the express, implied, or apparent authority to alter,
amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration,
amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding
unless made in writing and signed by the Authorized Representative.
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Grant, the Grantee shall comply with all federal, state., and local
nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this -Grant may be rescinded,
canceled or terminated in whole or in part, and the Grantee may :be declared ineligible for further
Grants with WA DNR. The Grantee shall, however, be given a reasonable time in which to cure this
noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth
herein.
The funds provided under this Grant may not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or instruction
in order to have access to the facilities funded by this Grant.
26. PAY EQUITY
,The Grantee agrees to ensure that "similarly employed" individuals in its workforce are compensated
as equals, consistent with the following:
A. Employees are "similarly employed" if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs
are performed under similar working conditions. Job titles alone are not determinative of
whether employees are similarly employed;
B. Grantee may allow differentials in compensation for its workers if the differentials are
based in good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or
quality of production; a bona fide job -related factor or factors; or a bona fide regional
difference in compensation levels.
Page 14 of 23
ii. A bona fide job -related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or
derived from a gender -based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with
business necessity; not based on or derived from a gender -based differential; and
account for the entire differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
Services determines that the Grantee is not in compliance with this provision.
27. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
28. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
All Grantees must establish procurement policies and procedures in accordance with 2 CFR Part 200,
for all purchases funded by this Grant.
The Grantee's procurement system should include at least the following:
A. A code or standard of conduct that shall govern the performance of its officers, employees, or
agents engaged in the awarding of Grants using federal funds.
B. Procedures that ensure all procurement transactions shall be conducted in a manner to
provide, to the maximum extent practical, open and free competition.
C. Minimum procedural requirements, as follows:
i. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative
items.
ii. Solicitations shall be based upon a clear and accurate description of the technical
requirements of the procured items.
W. Positive efforts shall be. made to use small and minority -owned businesses.
iv. The type of procuring instrument (fixed price, cost reimbursement) shall be
determined by the Grantee, but must be appropriate for the particular procurement
and for promoting the best interest of the program involved.
v. Grants shall be made only with reasonable subgrante.es who possess the potential
ability to perform successfully under the terms and conditions of the proposed
procurement.
vi. Some form of price or cost analysis should be performed in connection with every
procurement action.
vii. Procurement records and files for purchases shall include all of the following:
1) Grantee selection or rejection.
2) The basis for the cost or price.
3) Justification for lack of competitive bids if offers are not obtained.
viii. A system for Grant administration to ensure Grantee conformance with terms,
conditions and specifications of this Grant, and to ensure adequate and timely follow-
up of all purchases.
D. Grantee and Subgrantee must receive prior approval from WA DNR for using funds from this
Grant to enter into a sole source Grant or a Grant where only one bid or proposal is received
when value of this Grant is expected to exceed $5,000.
Page 15 of 23
Prior approval requests shall include a copy of proposed Grants and any related procurement
documents and justification for non-competitive procurement, if applicable.
29. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of
Washington or WA DNB's name is mentioned, or language used from which the connection with the
state of Washington's or WA DNR's name may reasonably be inferred or implied, without the prior
written consent of WA DNR.
30. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, WA DNR reserves the right to recapture funds in an amount to
compensate WA DNR for the noncompliance in addition to any other remedies available at law or in
equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by WA DNR. In the alternative, WA DNR may recapture such funds from payments due
under this Grant.
31. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by WA DNR, personnel duly authorized by WA
DNR, the Office of the State Auditor, and federal and -state officials so authorized by law., regulation
or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
32. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
33. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to WA DNR, or any of its officers, or to any
other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
34. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, WA DNR may terminate the Grant
under the "Termination for Convenience" clause, without the ten business day notice requirement. In
lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions.
35. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
Page 16 of 23
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36. SITE SECURITY
While on WA DNR premises, Grantee, its agents, employees, or subgrantees shall conform in all
respects with physical, fire or other security policies or regulations.
37. SUBGRANTING
The Grantee may only subgrant work contemplated under this Grant if it obtains the prior written
approval of WA DNR.
If WA DNR approves subgranting, the Grantee shall maintain written procedures related to
subgranting, as well as copies of all subgrants and records related to subgrants. For cause, WA DNR
in writing may: (a) require the Grantee to amend its; subgranting procedures as they relate to this
Grant; (b) prohibit the Grantee from subgranting with a particular person or entity; or (c) require the
Grantee to rescind or amend a subgrant.
Every subgrant shall bind the Subgrantee,to follow all applicable terms of this.Grant. The Grantee is
responsible to WA DNR if the Subgrantee fails to comply with any applicable term or condition of this
Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal
conditions of this Grant. In no event shall the existence of a subgrant operate to release or reduce
the liability of the Grantee to WA DNR for any breach in the performance of the Grantee's duties.
Every subgrant shall include a term that WA DNR and the State of Washington are not liable for claims
or damages arising from a Subgrantee's performance of the subgrant.
38. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
39. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income
or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
40. TERMINATION FOR CAUSE
In the event WA DNR determines the Grantee has failed to comply with the conditions of this Grant
in a timely manner, WA DNR has the right to suspend or terminate this Grant. Before suspending or
terminating the Grant, WA DNR shall notify the Grantee in writing of the need to take corrective action.
If corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant. and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
WA DNR reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit
the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by WA DNR to
terminate the Grant. A termination shall.be deemed a "Termination for Convenience" if it is determined
that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault
or negligence..
The rights and remedies of WA DNR provided in this Grant are not exclusive and are, in addition to
any other rights and remedies, provided by law.
Page 17 of 23
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41. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, WADNRmay, by ten (10business dayswritten notice,
beginning on the second day after the mailing, terminate this Grant, inwhole orinpart. Ifthis Grant
is so terminated, WA DNR shall be liable only fo:,r
payment required under the terms of this Grant for
services rendered or goods delivered prior to the effective date of termination.
42. TERMINATION PROCEDURES
Upon termination ofthis Grant, VVAONFL in addition to any other rights provided in this Grant, may
require the Grantee to deliver to WA DNR any property specifically produced or acquired for the
performance of such part of this Grant as has been terminated. The provisions of the "Treatment of
Assets" clause shall apply insuch property transfer.
WA DNR shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by WA DNR' and the amount agreed upon by the Grantee and WA DNFlfor (i)
completed work and services for which no separate price is stated, :,(ii) partia,lly completed work and
sen/ioea. U|i\ other property orservices that are accepted by WA QNR. and (iv) the protection and
preservation of property, unless the termination is for defau|t. in which oaa$ the Authorized
Representative yhe|| determine the extent of the liability of WA DNR. Failure to agree with such
determination ohe1|be a dispute within the meaning of the "Disputes" clause of this Grant. WA DNR
maywithho\d from any amounts due the Grantee such sum as the Authorized Representative
determines to be necessary,to protect WA DNF<against potential loss or liability.
The rights and remedies of WA DNR provided in this section shall not be exclusive and.are, in addition
toany other rights and remedies provided bylaw orunder this Grant.
Af�r receipt of a notice of banminebon. and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified,inthe notice;
BPlace nofurther orders or subgrants for materials, services, mfacilities except as may be
necessary for completion of such portion of the work under the Grant that is not terminated;
�Assign to WA DNR, in the manner, at the times.an.d to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Grantee under the
orders andoubgrarts so terminated, |nwhich case WmDNRhas the right, at its discretion,
to settle or pay any or all claims arising out of the termination of such orders and subgrants;
D. Settle all outstandingUotiUtieaande1|dsdmoerisi out of suchtermination oforders and
aubgrants.with the approval orratification of the Authorized Representative to the extent
the -Authorized Representative may require, which approval orratification shall be final for
all the purposes of this clause;
��n���WAONR�d��ln�men����Ur�,�����di��
by the Authorized Representative any property which, if the Grant had been completed.
would have been required to be furnished to WA DNR;
FComplete performance of such part of the work as shall not have been terminated by.the
Authorized Representative; and
G. Take such action eomay be necessary, oremthe Authorized Representative may direct,
for the protection and preservation of the property related to this Grant, which iainthe
possession of the Grantee and in which WA DNR has or may acquire an interest.
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43. TREATMENT of ASSETS
Title to all property furnished by WA DNR shall remain in WA DNR. Title to all property furnished by
the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost
under this Grant, shall pass to and vest in WA DNR upon delivery of such property by the Grantee.
Title to other property, the cost of which is reimbursable to the Grantee under this Grant, shall pass
to and vest in WA DNR upon (i) issuance for use of such property in the performance of this Grant,
or (ii) commencement of use of such property in the performance of this Grant, or (iii) reimbursement
of the cost thereof by WA DNR in whole or in part, whichever first occurs.
A. Any property of WA DNR furnished to the Grantee shall, unless otherwise provided herein
or approved by WA DNR, be used only for the performance of this Grant.
E. The Grantee shall be responsible for any loss or damage to property of WA DNR that
results from the negligence of the Grantee or which results from the failure on the part of
the Grantee to maintain and administer that property in accordance with sound
management practices.
D. If, any WA DNR property is lost, destroyed or damaged, the Grantee shall immediately
notify WA DNR and shall take all reasonable steps to protect the property from further
damage.
D. The Grantee shall surrender to WA DNR all property of WA DNR prior to settlement upon
completion, termination or cancellation of this Grant.
E. All reference to the Grantee under this clause shall also include Grantee's employees,
agents or subgrantees/subcontractors.
44. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated
to be such in writing and signed 'by Authorized Representative of WA DNR.
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14
Attachment A: Scop of Work
CWDG Award
Scope of Work and Budget Summary
The following is a Summar Table from Grant County CWPP. The information is a
summary of the Project Budget Explanation and Accomplishments questions.
Project Purpose: The purpose of this project is to update the existing Grant County
Community Wildfire Protection Plan which was originally signed in 2016. The intent of
the update is to examine changes that have occurred to the wildland-urban interface
areas within Grant County in the 7 years since the last plan update. Grant County's
population continues to rise., with the 2020 census showing an increase of
approximately 10,000 people between 2010 and 2020, and an additional estimated
2.2% increase between 2020 and 2022. As communities grow, they expand into areas
that were previously designated as wildland, increasing the risk of fire incidents in the
wildicand-urban interface. An undated CWPP will assist the cities --and towns within
F
Grant County to better plan for, and mitigate against, the impacts of wildland fire in
North Central Washington. Additionally, an updated CWPP will serve to supplement
ty A
and eventually replace the wildfire chapter of the Grant Coun 1-%il Hazards Mitigation
Plan.
Estimated
Completion
Task
Deliverable
Date
Estimated Cost
Supplies
n/a
Year 2
$5,.000
—1)
2) Contractual
n/a
Year 2
$150,000
Grand total
$155,000
Page 20 of 23
001"*
Attachment B: Budget
Grant
Match
TOTAL
Funds Requested
Applicant
Non -Federal
Contributors
Total'Project Cost
Personnel I Labor:
Fringe Benefits:
Travel:
Equipment:
Supplies:
$5,000
S51000
Contractual:
$150,000
S11501000
Other:
Indirect Costs:
TOTAL*,
S1551000
S155,000
Below is a description, by line Rem, of anticipated costs and their support of the objectives of the project..
.SLIpl)IIeS: Costs associated with printing of materials to sLippoil planniag team meetings, public meetings, and other associated
office SLIJ)Ply COStS consistent with the development process of a CornillUnity Wildfire Protection Plan,
Contractual: Costs associated %mith the hiring anti retainment of a contractor to perform the update of the Grant County Community
Vilildfire Protection Plan 2016; to include document preparation, GIS work, planning nneetings, public meetings, staff time, travel
of contractor staff to meetings, anc:l other associated professional service costs.
Page 21 of 23
Attachment C: Equipment Addendum
As a pass -through entity for Federal funds, the State of Washington Department of Natural
Resources (WA DNR) has prepared this Equipment Inventory attachment to assist Federal
program subrecipients in the management of equipment purchased in whole or in part using
Federal dollars. This information is being provided by WA DNR as general compliance guidance
only. Subreciplents of Federal funds should refer to the full text of the regulations, when
developing equipment inventory policies and procedures which can be found at: eCFR :: 2 CFR
Part 200 -- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards
Subreciplents of Federal funds are solely responsible for meeting all applicable Federal
regulations.
Eaui-Dment Definition
In accordance with 2 CFR 200. 1 , equipment means tangible personal property (including
information technology systems) having a useful life of more than one year and a per -unit
acquisition cost which equals or exceeds the lesser of the capitalization level established by the
non -Federal entity for financial statement purposes, or $10,000. See also the definitions included
in 2 CFR 200.1 for; Capital assets, Computing devices, General purpose equipment, Information
technology systems, Special purpose equipment, and Supplies.
In addition, items defined as equipment per 2 CFR 200. 1, items considered to be pilferable items
and purchased with Federal funds must be included on any inventory report regardless of the
cost. Pilferable items are defined as those items that may be easily lost or stolen. Pilferable items
include, but are not limited to cell phones, iPads, tablets, iPods, graphing calculators, software,
projectors, cameras, camcorders, DVD players, computer equipment, and televisions.
participation Federal Equipment Inventory Requirements
1. In accordance with 2 CFR 200.313(d)(1) property records (equipment inventory) must
include the following:
0 Description of the Property.
0 Serial number or other Identification number.
0 Source of funding (including the FAIN).
0 Who holds the title to the property.
0 The acquisition dates.
0 Cost of the property.
0 Percentage of Federal participation in the project cost for the Federal Award.
Page 22 of 23
0 Location of property.
0 Use of property.
0 Condition of property.
0 Ultimate disposition data (if applicable).
2. A physical inventory of the property must be taken, and the results reconciled with the
property records at least once every two years. (2 CFR 200.313(d)(2))
3. A control system must be developed to ensure adequate safeguards to prevent loss
damage, or theft of the property. Any loss, damage, or theft must be investigated. (2 CFR
200.313(d)(3))
4. Adequate maintenance procedures must be developed to keep property in good condition.
(2 CFR 200.313(d)(4))
For the purposes of equipment inventory, the non -Federal entity may choose to manage and track
equipment purchased in whole or in part using Federal funds separately from equipment
purchased using local or State funding.
Definitions (2 CFR 200.1)
Non -Federal entity means a state, local government, Indian tribe Institution of Higher Education
(IHE), or nonprofit organization that carries out a federal award as a recipient or a subrecipient.
Federal Compliance Monitoring
As part of the WA DNR's annual Federal Compliance Monitoring program, staff from WA DNR
Compliance may review inventory records and overall, the management of equipment purchased
with Federal funds. DNR will use the requirements of 2 CFR 200.313 when completing such
reviews.
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