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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 02/06/2025 PHONE: 293 1 lag -MINNIZA ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU *Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ZZ r A • Approve Commissioner's Minutes for the week of January 20, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION. 07-// o r DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 �11T Co Grant Count Y Board of Commissioners Meeting Minutes Week of January 20, 2025 -January 26, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:15 a.m. on Tuesday, January 21, 2025 with Commissioners Jones and Burgess in attendance. Commissioner Carter joined at 8:30 a.m. 8:15 a.m. - 8:30 a.m. Legislative Ut)date Staff Present: Zak Kennedy The following Topics were presented and discussed during the Legislative Update: • Governor Elect • Legislative Steering Committee • Session Update 8:30 a.m. - 8:55 a.m. Prosecuting At# orniUpdate Staff Present. Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office; Gina Saldana and Decorah Anderson -Cook, Human Resources; Jen Homer, Clear Risk The following Topics were presented and discussed during the Prosecuting Attorney Update: RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 8:31 a.m. to go until 8:41 a.m. In attendance were Commissioners Jones, Carter and Burgess, Kevin McCrae, Rebekah Kaylor, Gina Saldana, Decorah Anderson -Cook via Zoom and Jen Homer. The session continued until 8:51 a.m. The session continued again to 9:00 a.m. Commissioner Jones closed the session at 9:00 a.m. 9:00 a.m. - 9:25 a.m. Juvenile Court and Youth Services Update Staff Present: Suhail Palacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Financial • Intakes • Courts • Offender/Diversion • Truancy • Dependency • Chelan County • Administration • Needs of the Department 9:30 a.m. - 10: 00 a.m. Bond Financial Meet-Uig Staff Present: Darryl Pheasant, Treasurer; Mandy Kim, Chief Financial Accountant; Tom Gaines, Admin Director of Central Services; Jim McKiernan, Fairgrounds Director The following Topics were presented and discussed during the Bond Financial Meeting: • Payment of bonds • Review of Ending Fund Balances • MACC Dispatch Software Update 10:00a.m.-10:55a.m. Fa* ....trgrounds-UP-d-a-te Staff Present: Jim McKiernan, Fairgrounds Director The following Topics were presented and discussed during the Fairgrounds Update: • Budget to actuaLs through November • Additional event staff - submitting for a person • New campground software • Trips - Equine Center Symposium -January • Booth rebuild plan • Winter projects • Fair entertainment • Seasonal staffing dependent on permanent staffing Page 2 of 8 BOCC Minutes Week of January 20, 2025 11:00 a.m. -11:30 a.m. -:--..-oo o u n t i n-g---U-ia die# e Staff Present: Mandy Kim The following Topics were presented and discussed during the Accounting Update: • Review of Funds • Creation of new funds • Policy Update 11:30 a.m. -12:00 p.m. Commissioners. Ruu-n Table ---Miscellaneous ---D s ussio_n The following Topics were presented and discussed during the Commissioners Round Table: • Walk-on Item -Development Services • Potts &Associates Legislative Update • Review of Consent Agenda Items • Commissioner District Updates • Tourism Social Media Manager- RFP o Tourism Chair Meeting Request • Destination Marketing Planning Meeting 2/6/25 (RJ) • Vietnam Veterans of America -Wheeler Building • Komaki City Youth Exchange (CC) 1:00 p.m. -1:55 p.m. Human -_Resources ---U-po - , Staff Present: Decorah Anderson -Cook, Gina Saldana, Dan Seitz and Monte Redal and Jen Hommer, Clear Risk The following Topics were presented and discussed during the Human Resources Update: Topic Category Request Action 01. Personnel Disciplinary Matter � - RCW 42.30.110 (L)(f) Personnel Discussion Decisions made. 02. 2025 -Position Control District Court Administrator Position Sign Signed. PAR Effective Date Control 03. 2025 -Position Control District Court Assistant Position Administrator PAR Effective Control Sign Signed. Date Page 3 of 8 BOCC Minutes Week of January 20, 2025 RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 1:00 p.m. to go until 1:30 p.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook via Zoom, Gina Saldana, Dan Seitz, Jen Homer and Monte Redal. The session continued until 1:45 p.m. The session continued again to 1:55 p.m. Commissioner Jones closed the session at 1:55 p.m. 2:00p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute limit per person and a 15-minute total limit. One person provided public comment about the following topics: • Concerns about Juvenile detention/rehabilitation in Grant County. C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Komaki Letter Budget from Reina E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: Central Services Facebook Page F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $7,434,358.63 and $139,180.96) COMMISSIONER'S OFFICE Page 4 of 8 BOCC Minutes Week of January 20, 2025 2. Approve invoice from Washington State Association of Counties for 2025 dues in the amount of $42,552.00. 3. Approve Commissioners Minutes from the week of December 16, 2024. 4. Approve Commissioners Minutes from the week of December 23, 2024. 5. Approve Resolution No. 2021-1 from the County Finance Committee for the adoption of the amended County Investment Policy. 6. Approve recommendation of reappointment for the Mosquito Control District #1. (Chad Nordbe'rg was reappointed for another 2- year term beginning January 21 9 2025, expiring January 20, 2027) 7. Approve recommendation of reappointment for the Mosquito Control District #1. (Chris Blessing was reappointed for another 2- year term beginning January 21 9 2025, expiring January 20, 2027) 8. Approve recommendation of reappointment for the Mosquito Control District #1. (Frank De Trolio was reappointed for another 2- year term beginning January 21 9 2025, expiring January 20, 2027) 9. Approve recommendation of appointment for the Veterans Advisory Board. (Bruce Davis was appointed to serve as the WorkSource representative) 10. Approve recommendation of reappointment for the Fair Advisory Committee. (Mari Cardwell was reappointed for another 3-year term, effective January 25, 2025 through January 24, 2028) 11. Approve request from Grant County Animal Outreach to waive the rental fees fora microchipping event at the Fairgrounds on February 15, 2025 from 10:00 a.m. to 3:30 p.m. The Fairgrounds has no objections. 12. Approve extension request from Port of Royal Slope on the Strategic Infrastructure Project (SIP) 2022-04, to June 30, 2025. EMERGENCY MANAGEMENT 13. Approve State Homeland Security Program Grant agreement number E25-205. Grant period is from September 2024 through February 2027 in the amount of $112,078.00. This is a reoccurring grant. Item RESCINDED on the January 28, 2025 Consent. 14. Approve purchase of Search and Rescue/Marine Unit equipment in the amount of $19,163.78 using State Homeland Security Program grant funds from agreement E24-122. Purchase is for subproject #3 and subproject #5. PUBLIC WORKS 15. Approve Resolution No. 25-005-CC governing emergency Load [imitations on county roads, the issuance of special motor vehicle permits to use on weight restricted county roads and fixing penalties for violations. 16. Approve Award Recommendation and Award Letter for the Ephrata Landfill Phase 4 Project to Shamrock Paving, Inc. for $3,280,137.10. Page 5 of 8 BOCC Minutes Week of January 20, 2025 RENEW 17. Approve Out -of -State Travel Request for EscamiLLa, HaLLatt and Guerrero to attend the AAS25 58t' Annual Conference in Columbus, Ohio. Dates of travel are March 29, 2025 through April 4, 2025. Estimated cost is $4,240.20 each / $12,720.60 total to be paid from fund 108.150 (ARPA-Suicide Prevention). 18. Approve Out -of -State Travel Request for Nunez, Barnes and Futrell to attend the CSH Supportive Housing Summit in Chicago, Illinois. Dates of travel are April 22, 2025 through April 25, 2025. Estimated cost is $2,819.25 each to be paid from fund 108.150. SHERIFF'S OFFICE 19. Approve 2025 Update Contract with Dennis Fountain Leadership Training to be paid out of fund 114 -Training Budget. 20. Approve request to purchase 2025 North River Boat in the amount of $121,819.13. 21. Approve request to purchase a 20'x 8.5'2025 Alcom-Stealth trailer from Fox Trailers in Post Falls, Idaho in the amount of $18,205.78. The entire cost will be covered by the grant. 22. Approve Resolution No. 25-006-CC to surplus eight (8) ballistic vests that are expiring and set to be destroyed and replaced. 23. Approve Resolution No. 25-007-CC to surplus six (6) AXON Taser 7s and six (6) AXON Body 3 Cameras that have been replaced. Once surpLused, the items will be donated to the Grand Coulee Police Department. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1016 to CivicPLus for annual Monsido (ADA) Web & Accessibility Compliance 5k, Page Correct, Page Assist, 25 Add. HeatMaps, & 100 Additional PDF Accessibility Check in the amount of $10,752.35. Term is March 1, 2025 through February 28, 2026. Budgeted software expense from fund 501.179. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE ITEMS 1 THROUGH 24. MOTION PASSED UNANIMOUSLY G. Board Discussion/Decision Items • Walk-on Item -Approve Resolution No. 25-004-CC Relating to Comprehensive Planning in Grant County in Accordance with the Washington State Growth Management Act (RCW 36.70A) and amending the Comprehensive Plan and associated Zone Changes. The public hearing was held 1/7/2025. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 6 of 8 BOCC Minutes Week of January 20, 2025 I. Adjournment The Commissioner's Meeting adjourned at 2:25 p.m. 3:00 p.m. - 3:55 p.m. Public _Works Urdate Staff Present: Andy Booth, Interim Director The following Topics were presented and discussed during the Public Works Update: • Request to Rescind Resolution 24-129-CC, Jurisdictional Transfer of Bridge 350 • Consent Items RCW 42.30.110(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 3:10 p.m. to go until 3:25 p.m. In attendance were Acquisition Commissioners Jones, Carter and Burgess and Andy Booth. Commissioner Jones closed the session at 3:25 p.m. The Tuesday, January 21, 2025 session was closed at 3:30 p.m. SESSION CONTINUATION The session was re -opened on Wednesday, January 22, 2025, at 10:00 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter joined via Zoom. 10:00 a.m. -11:00 a.m. SPECIAL_ MEETING- Plresecutin At orneV's Office (Commissioner Carter left the meeting at 10:40 a.m.) Staff Present: Rebekah Kaylor, Gina Saldana and Decorah Anderson - Cook, Human Resources and Jen Hommer, Clear Risk. The following Topics were presented and discussed during the Special Meeting: RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 10:01 a.m. to go until 10:31 a.m. In attendance were Commissioners Jones and Burgess, Commissioner Carter via Zoom, Rebekah Kaylor, Gina Saldana, Decorah Anderson -Cook via Zoom and Jen Homer. The session continued to 10:41 a.m., 10:51 a.m., 11:00 a.m., and 11:10 a.m. Commissioner Jones closed the session at 11:10 a.m. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS TO APPROVE HUMAN RESOURCES SCHEDULING A MEETING, SETTING NOTICES AND RELEASING POSITIONS AS DISCUSSED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE, Page 7of8 BOCC Minutes Week of January 20, 2025 MISCELLANEOUS ITEMS • Emergency Accounts Payable in the amount of $1,000.00 to the Oxford House Blue Heron. The Wednesday, January 22, 2025 session was closed at 11:11 a.m. Meeting Minutes for the week of January 20, 2025 were approved this ZZ day of 2025. Attest: f" Barbara J. Vasquez, CMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, 'Washington es, Chair, Cindy C"`a � Ar, Vice-Cha i A�Zvl""7 Kevin Burge , Member Page 8 of 8 BOCC Minutes Week of January 20, 2025