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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 02/06/2025 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing [:]Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations [:]Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB M�_s$Z-//,�ta�////i-�..%5.�-�.G/".5:d%/i��/ Approve Commissioner's Minutes for the week of January 13, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A DATE OF ACTION: �� ����,� _— DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN r i D 1: �. D2. t� f D3: WITHDRAWN - 4/23/24 Cod Grant A f_, Boardof C MeetincsMinutes Week of January 13, 2025 - January 19, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. ,A- quit 0 0' 1 The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, and Burgess in attendance. Commissioner Carter attended at 8:42 a.m. 8:30 a.m. - 8:55 a.m. Superior C_ourt_U_p_d_ate Staff Present: Judges Anna Gigliotti and Tyson Hill The following Topics were presented and discussed during the Superior Court Update: • Court Administrator salary 9:00 a.m. - 9:25 a.m. Organizational ServicsU.pdat Staff Present: Kirk Eslinger, Admin Director The following Topics were presented and discussed during the Organizational Services Update: • Director Projects o Compensation Consultant o Commissioner's Calendar 9:30 a.m. -10:25 a.m. Clerk of the _Boar .._.U.p_ .ate Staff Present: Barbara Vasquez, Clerk of the Board, Caitlin Manell, Deputy Clerk 1; Kirk Eslinger, Admin Director of Organizational Services The followingTopics were presented and discussed during the Clerk of the Board Update: • Pending Decisions Spreadsheet • New Incident Claims Received (None) • Tourism Advisory Committee Update (CM) • Review of Upcoming Public Hearings • Review of this week's meetings • Resolution of Appointments to Boards/Committees • Regional Diversion - Interlocat Agreement w/ Becknell • Juvenile Detention Facilities • Meetings week of March 3, 2025 1:00 p.m. -1:55 p.m. Commissioners ._.Round .Table ..- Miscellaneous _Discussion The following Topics were presented and discussed during the Commissioners Round Table: • Potts & Associates Legislative Update • Review of Consent Agenda Items o Items No. 4and 6-Eastern Sky, LLCSocial Media Management Contract and Invoices. • Commissioner District Updates 2:00 p.m.-2:55 p.m. Publi.c..Works_,Upda e Staff Present: Andy Booth, Dave Bren, and John Brissey The following Topics were presented and discussed during the Public Works Update: • $17,600 Purchase of WSDOT Property • ARPA-Drumheller Road • Sand Dunes Clean Up w/ Sheriff's Office • GCPU D ILA, currently w/ Legal • Consent Items 3:00 p.m. - 3:25 p.m. Commissioners .._Work .. Session nt cioa.tedExecut Executive RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order Job beginning at 3:00 p.m. to go until 3:15 p.m. In attendance were Applicant/Evaluation Commissioners Jones, Carter and Burgess. The session was continued to 3:25 p.m. Commissioner Jones closed the session at 3:25 p.m. Page 2 of 8 BOCC Minutes Week of January13, 2025 MISCELLANEOUS ITEMS • The Chair of the Board was authorized to sign the Curtis Grant (Grant Farm Unit 29 Short Plat) File # P 24-0350 (preliminary P 24-0201) Final Plat Submission and Review. • The Commissioners approved and signed the Public Works Payroll Salary Fund for their January 10, 2025 payroll. The Monday, January 13, 2025 session was closed at 3:27 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, January 14, 2025, at 8:31 a.m. with Commissioners Jones, Carter and Burgess in attendance 8:30 a.m. - 8:55 a.m. _ Prosecuting .n --Attorney U.pdate Staff Present: Kevin McCrae and Rebekah Kaylor The following Topics were presented and discussed during the Prosecuting Attorney Update: • Citizen letters sent to the BOCC • MACC System update o R Jones to set up a meeting b/t MACC and PAO 9:00 a.m. -10:00 a.m. _Real Estate _Acaunisi ion Discussion_(Anti t dExecutive S.e.ss i-on). Staff Present: Tom Gaines, Admin Director of Central Services; Ray Towry and Bruce Reim, City of Ephrata RCW 42.30.110(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 9:00 a.m. to go until 9:30 am. In attendance were Acquisition Commissioners Jones, Carter and Burgess, Tom Gaines, Ray Towry and Bruce Reim. The session was extended to 9:45 a.m. Commissioner Jones closed the session at 9:45 a.m. 10:00 a.m. -10:30 a.m. DA Davidson-GrentCouCounty tedTaxGener........ - ...-_...----.t-..--- __ Obligation...-Bo.n.ds..fo.r_.th Jail and Morgue -.._Discussion - Staff Present: Jim Nelson; Tom Gaines, Admin Director of Central Services; Darryl Pheasant, Treasurer Page 3 of 8 BOCC Minutes Week of Januaryl3, 2025 The following topics were presented and discussed during this discussion: • Introductions • PowerPoint Presentation -"Criminal Justice& Morgue Bond Financing" • Total amount to bond • Schedule estimates 1:00 P.M. - 1:55 p.m. H-u-man R.e.s..ou-rce.s.�.U.t)_d_a-t.e. Staff Present.- Gina Saldana and Dan Seitz; Superior Court Judges Tyson Hill, Melissa Chlarson, and Anna Gigliotti The following topics were presented and discussed during the Human Resources Ur)date: Topic Category Request Action 01. 2025 Position Control - Superior Court Administrator Position Reclassification Control Discussion Approved. 02. 2025 Position Control - District Court Administrator Position Reclassification Control Discussion Approved. 03. 2025 Position Control - District Court Assistant Position Administrator Control Discussion Approved. Reclassification 04. 2025 Position Control - Superior Court - Judicial Position Assistant/Bailiff Control Decision Approved. 05. Annual Leave Rollover - D. Anderson -Cook Administrative Sign Signed. 06. H R - Reclassification PAR L. Position Perez Control Sign Signed. 07. Fairgrounds - Position Reclassification PARS. Control. Sign Signed. Anderson 08. Renew - Reclassification Position PAR Control Sign Signed. C. Stober 09. 2025 Position Control - Position Renew Utilization Review Control Decision Approved. Coord. I 10. 2025 Position Control - Position Renew CLSA Control Decision Approved. Page 4 of 8 BOCC Minutes Week of January13, 2025 11. 2025 Position Control - Public Works SW Rd -side Position Approved with Litter Pick Control Decision modifications. Up Crew 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total limit. One person provided public comment about the following topics: • Tourism Advisory Committee Leadership and contract on consent C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence No correspondence was presented. E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: o Consent Items were discussed F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $9689498.95) 2. Approve Delegation of County Legislative Authority and Designation to the Canvassing Board by the Chair of the Board. (Rob Jones was appointed) Page 5 of 8 BOCC Minutes Week of January13, 2025 COMMISSIONER'S OFFICE 3. Approve request to pay invoice to Washington Association of County Officials in the amount of $19,299.00 for the 2025 Annual Assessment. C�or' o 4. Approve invoices from Coulee Creative in the amount of Qr'nn $22, 275.00. 5. Approve Resolution No. 25-002-CC for the 2025 Appointments of Commissioners to Boards and Committees - 6. Approve request for RacheLle Baughman, Coulee Creative to sign on behalf of Grant County for the Eastern Sky, LLC (formerly Maven Media) Social Media Management Contract. Term is January 1, 2025 through December 31, 2025. Contract amount is a monthly fee of $3,650.00 to be paid out of Fund 114.156 Prof Serv. (Withdrawn) 7. Approve Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector Consultant with Jody Kane. Amount is $45.00/hr and term is January 1, 2025 through December 31,2026. 8. Approve recommendation of Reappointment for the Mosquito Control District #2. (David Brown was re -appointed to another 2 year term beginning January 24, 2025 - January 23, 2027) 9. Approve reimbursement request from Port of Royal Slope on the Strategic Infrastructure Program (SIP) 2019-10 Water Line Extension in the amount of $26,000 for the year of 2025, 1 payment remaining. 10. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2024-05 in the amount of $30,900.70. 11. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2023-01 in the amount of $7,292.21. 12. Approve reimbursement request from Port District No. 4 Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in the amount of $1,823.31 for expenses in August 2024. 13. Approve reimbursement request from Port District No. 4 Coulee City on the Strategic Infrastructure Program (SIP) 2023-05 in the amount of $93,244.80 for expenses in November and December 2024. 14. Approve request for Special Occasion Liquor License for the Moses Lake Chamber of Commerce. Date of the event is March 4, 2025 from 3:00 p.m. to 8:00 p.m. to be held at the Grant County Fairgrounds - Commercial 4H Building- 3953 Airway Drive NE., Moses Lake, WA 98837. DEVELOPMENT SERVICES 15. Approve Professional Services Agreement between Grant County and the Ardurra Group to create a comprehensive analysis and Land inventory of Agricultural Resource Lands within Unincorporated Grant County. Page 6 of 8 BOCC Minutes Week of Januaryl 3, 2025 NEW HOPE 16. Approve request for Suzi Fode, Director, to DocuSign New Hope's STOP Violence Against Women Formula Grant No. F24-31103-023 with Department of Commerce — Office of Crime Victim's Advocacy. The period of the grant is January 1, 2025 17. Approve update to New Hope Policy and Procedure Manual. PUBLIC DEFENSE 18. Approve Professional Services Agreement for Attorney Jeremy O'Neil to provide indigent defense for District Court. Term is January 16, 2025 to December 31, 2026. 50% caseload at $5,660.00 per month. This is a budgeted and expected expense. PUBLIC WORKS 19. Approve Authorization for Road W-NW Abandoned Railway Row Gift, Cape Cod Moors. 20. Approve posting of Request for Proposals from Consulting Firms with Expertise in Civil Engineering and Roadway Structural Design. Must be received at Public Works by 5:00 p.m. on February 17, 2025. 21. Approve recommendation to award Chipspreader to Modern' Machinery Co. for $458,854 FOB Ephrata, WA. RENEW 22. Approve request of Designated Crisis Responder designation. Lanny Abundiz was appointed) 23. Approve request for Dell Anderson, Director, to DocuSign with Enterprise Fleet Management. Total monthly payment for seven (7) RAV4s is $4,619.58. Total initial charge is $6,958.00 to be paid out of Fund 108.150 Long Term Lease Vehicles. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1015 to Avidex for annual 360 Degree Service Agreement renewal in the amount of $35,180.14. Term dates are February 6, 2025 through February 5, 2026. To be paid out of budgeted software maintenance funds 501.179. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE ITEMS 1 THROUGH 24, REDUCING THE AMOUNT ON ITEM 4 AND WITHDRAWING ITEM 6. MOTION PASSED UNANIMOUSLY G. Board Discussion/Decision Items There were no items to discuss. I. Adjournment The Commissioner's Meeting adjourned at 2:25 p.m. Page 7 of 8 BOCC Minutes Week of Januaryl 3, 2025 Meeting Minutes for the week of January 13, 2025 were approved this day of �-6� , 2025. I\ttu��s����� COU NT `` r•f•ff•rf•f• a � - ``� �f•.•f fr �•rff�v /�i� ftm.`•t•s •III_ • ©. • � Now:• i = m • : C/)SE AL 0 ram• Attest: Barbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burges Member Page 8 of 8 BOCC Minutes Week of January13, 2025