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HomeMy WebLinkAboutRequest to Purchase - Prosecuting AttorneyGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PAO DATE:1/27/25 REQUEST SUBMITTED BY:Kevin McCrae PHONE:391 O CONTACT PERSON ATTENDING ROUNDTABLE: Kevin MCCI"a@IR@biCail Kaylor CONFIDENTIAL INFORMATION: ❑YES *NO / Contract ❑AP Vouchers ❑Appointment / Reappointment - ---- ------©Agreement DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant []Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 40 Axon Premier accounts for the Prosecutor's office and PRA officers. If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? W YES ❑ NO ❑ N/A DATE OF ACTION: — �•S�_ DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: RECEIVED JAN 2 8 2025 4/23/24 GRANT COItNTY COMMISSIONERS SHIP TO Grant County (WA) Prosecutors Office 35CSTNW EPH RATA, WA 98823-1685 USA Quote Summary Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 BILL TO Grant County (WA) Prosecutors Office 35 C ST NW EPHRATA WA 98823-1685 USA Email: SALES REPRESENTATIVE Kai Dingman Phone: Email: kdingman@axon.com Fax: Discount Summary Q-557304-45670.584KD Issued: Quote Expiration: 01 /31 /2025 Estimated Contract Start Date: Account Number: 493190 Payment Terms: N30 Delivery Method: PRIMARY CONTACT Sawyer VanGuilder Phone:5097542011 Email: smvanguilder@grantcountywa.gov Fax: r m og a Length g 60 Months ;Average Savings Per Year $42,628.80 Pr TOTA-L COST $205,900.80 Vim_......_ _ _.._ COST------- TOTAL SAVINGS $213,144.00 ESTIMATED TOTAL W/ TAX $219,649.50 Page 1 Q-557304-45670.584KD Payment Summary Y _ ._ .__.. Tota Date Subtotal __ _ Tax $40,553.26 ,...... _. _.__ May 2024 - ____.... w _.�.....�.....__ $38,014.87 _ ___..... __r.,_. $39,535.47 $2,538.39 $2 639.92 � $42,175.39,_ Ma 2025 May 2026 $41,116.88 $2, 745.50 $43, 862.38 45,616.90 _. May 2027 M.... $42,47621..5062 $2,855.34 --__ $47,441.57$2,969.55 May 2028 $2$045,49070.80 $13748.70 49.50 Total Page 2 Q-557304-45670.584KD Quote Unbundled Price: Quote List Price: Quote Subtotal: Pricing $419,044.80 $220,900.80 $2059900.80 All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program AttorneyPrem Justice Premier 32 60 $210.44 $107.24 $107.24 $205,900.80 $219,649.50 it $13,748.70 A la Carte Services _ -- - _._ _ _._ 100578 AXON JUSTICE - PSO -IMPLEMENTATION 75 $200.00 _ $0.00 $0.00 � $0.00 $13,748.70 $0.00 219,649.50 Total $205,900.80 _ Delivery Schedule Software Bundle Item Description QTY Estimated Start Date Estimated End Date Justice Premier 100165 AXON EVIDENCE - STORAGE - THIRD PARTY UNLIMITED 32 05/01/2024 04/30/2029 Justice Premier 100626 INVESTIGATE PRO LICENSE 32 05/01/2024 04/30/2029 Justice Premier 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 32 05/01/2024 04/30/2029 I--'- Justice Premier AXON COMMUNITY REQUEST 32 05/01/2024 04/30/2029 Justice Premier �73618 73686 AXON EVIDENCE - STORAGE - UNLIMITED(AXON DEVICE) 32 05/01/2024 04/30/2029 .lictirP PrPmiPr 73838 AXON EVIDENCE - ECOM LICENSE - PRO FOR PROSECUTOR 32 05/01/2024 04/30/2029 Justice Premier 85762 AXON AUTO -TRANSCRIBE - JUSTICE ACCESS 32 05/01/2024 04/30/2029 Justice Premier 85767 AXON EVIDENCE - DISCOVERY MODULE ACCESS 32 05/01/2024 04/30/2029 Services - - Bundle Items, Description QTY Justice Premier 11642 AXON INVESTIGATE - THIRD PARTY VIDEO SUPPORT �-- 75 32 _._ __... i A la Carte 100578 AXON JUSTICE - PSO - IMPLEMENTATION Page 3 Q-557304-45670.584KD Shipping Locations Location Number 1 1 Payment Details I May 2024 Street 35CSTNW Invoice Plan Item Year 1 100578 Year 1 AttorneyPrem Total May 2025 Invoice Plan Item Year 2 100578 Year 2 AttorneyPrem 'dotal May 2026 Invoice Plan Item Year 3 100578 Year 3 AttorneyPrem Total May 2027 Invoice Plan Item Year 4 100578 Year 4 AttorneyPrem Total May 2028 .__—� Invoice Plan Item Year 5 100578 _ W.,...w,_ Year 5 N . AttorneyPrem Total city _ E P H RATA State Zip Country WA 98823-1685 USA Description Qty Subtotal Tax Total _ AXON JUSTICE - PSO - IMPLEMENTATION 75 $0.00 $0.00 $0.00 Justice Premier 32 $38,014.87 $2,538.39 $40,553.26 $38,014.87 $2,538.39 $40,553.26 Description Qty Subtotal Tax 1 Total AXON JUSTICE - PSO - IMPLEMENTATION 75 $0.00 $0.00 $0.00 1 Justice Premier 32 $39,535.47 $2,639.92 $42,175.39 1 $39,535.47 a - $29639.92 $421175.39 Description Qty Subtotal Tax Total AXON JUSTICE - PSO - IMPLEMENTATION 75 $0.00 $0.00 $0.00 Justice Premier - -- 32 $41,116.88 $2,745.50 $2,745.50 $43,862.38 $43,862.38 $41,116.88 Description Total.,. Qtl Subtotal AXON JUSTICE - PSO IMPLEMENTATION 75 $0.00 $0.00 $0.00 Justice Premier 32 I $45,616.90 $42,761.56 $2,855.34 .] Description Q Subtotal Tax _ Total AXON JUSTICE - PSO - IMPLEMENTATION M. 75 $0.00_ $0.00 - $0.00 $47,441.57 Justice Premier 32 $44,472.02 $2,969.55 $47,441.57 $441472.02 $21969.55 Page 4 Q-557304-45670.584KD Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Contract NASPO OK-MA-145-21-100 (PA -Washington - N0.05720) is incorporated by reference into the terms and conditions of this Agreement. Standard Terms and Conditions Axon Master Services and Purchasing Agreement: ACEIP: Axon Enterprise Inc. Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at http s: lsales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview /� www.axon.com/sales-terms-and-conditigns), purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 5 Q-557304-45670.584KD Signature 1 /13/2025 Date Signed K25-018 STATEMENT OF WORK FOR THE IMPLEMENTATION OF AXON JUSTICE FOR GRANT COUNTY (WA) PROSECUTORS OFFICE ("SOW") Submitted By: Kai Dingman Axon Enterprise, Inc. (Axon) 17800 North 85t" Street Scottsdale, AZ 85255 1. PROJECT OVERVIEW........................................................................................................................1 1.1 DEFINITIONS.......................................................................................................................................1 1.2 OUT OF PROJECT SCOPE................................................................................................................... 1 2. PROFESSIONAL SERVICES............................................................................................................... 2 2.1 CONFIGURATION.....................................................................................................................................2 2.2 DISCLOSURES.........................................................................................................................................2 2.3 TRAINING............................................................................................................................................2 2.4 GO—LIVE............................................................................................................................................... 3 3. INTERFACES..................................................................................................................................... 4 3.1 PARTNERAGENCY INGESTIONS.......................................................................................................... 4 4. PROJECT MANAGEMENT................................................................................................................ 5 4.1 MANAGEMENT RESOURCES............................................................................................................. 5 4.2 REQUIREMENTS PLANNING.............................................................................................................. 5 4.3 CHANGE CONTROL........ ........ 0 ............... 0 ..... 0 . . 0 0 .......... o..0.0 ....... o .............. o .................................... 0.0...5 4.4 MILESTONE COMPLETION REPORT (MCR)...................................................................................... 5 5. CLIENT COMMITMENTS.................................................................................................................. 6 6. SUPPORT......................................................................................................................................... 7 7. TERMS AND CONDITIONS.............................................................................................................. 8 ATTACHMENT A — MILESTONE COMPLETION REPORT(MCR)............................................................ 9 ATTACHMENT B — PROJECT CHANGE ORDER.....................................................................................10 Axon justice is a cloud -native software solution provided as a SaaS subscription. 1.1 DEFINITIONS Client The office, organization, or association who is identified within this SOW Professional Services The services that Axon provides within the scope of this SOW Product The software solution being implemented as part of this SOW Project Scope of this SOW as defined by the work to be completed described herein Project Change Order (PCO) Change order form outlined in Attachment B to be executed between Axon and the Client if a material change in scope is required for this SOW Milestone Event that constitutes completion of work as listed in Attachment A Milestone Completion Report The report outlined in Attachment A to be executed at key milestones between Client and Axon to approve completion of project phases 1e2 OUT OF PROJECT SCOPE Axon is only responsible for performing the professional services described within this SOW. Any additional professional services that are not defined explicitly by this SOW shall be done through a Project Change Order. The following are considered outside the scope of this project: Administration, management, or support of any internal city, county, state, federal, or Client IT network or infrastructure Changes made by the Client or the Client's vendors after go -live. Third -party products and services costs related to the vendors or Client's side of the integration. Version 1.23 2.1 CONFIGURATION Axon performs discovery to understand and document the Client's needs. Axon collaborates with the Client to configure workflows, permissions, and privileges within evidence.com based on the Client's needs. Axon will facilitate a workflow discussion with the core admin team. 2.2 DISCLOSURES Axon enables the Client to share digital evidence to the defense through the following methods as determined by Client and Axon: o Public Defender Case Sharing o Disclosure Portal o Download Links 2.3 TRAINING Axon works with the Client to identify the Client trainers receiving instruction on the product. Axon provides a training guide that outlines the covered topics, intended audience, facility needs, and duration of the training. FORMAT Remote Train the Trainer For this project, Axon will schedule a cadence of remote training sessions as needed, which are not to exceed three (3) 2-hour training sessions for Client staff. Each session can accommodate up to 20 users and will train them in full system functionality. Training sessions provided by Axon are conducted on consecutive weekdays (Tuesday - Thursday) during normal business hours (9am-6pm with an hour break in between sessions). After the initial training, Client is responsible for any future training. Axon provides all training materials for successful training. Version 1.23 2 PARTNER AGENCIES Axon will provide Train the Trainer training to Client so that Client is equipped to train and support their partner agencies. Ensuring the partner agencies are trained to follow the ingestion method as outlined in section 3.1 of this document is the Client's responsibility. 2.4 GO -LIVE Axon works in partnership with the Client to build, coordinate, and execute a Go -Live plan to ensure successful system acceptance, Axon coordinates the Go -Live event. Version 1.23 3 The Client tasks related to interface setup start immediately after project kick-off. It is critical for the Client interface subject -matter experts (SME) and Axon project interface resources to work closely together to scope, set-up, and test all interfaces. The Client facilitates any necessary meetings with all third -party system vendors where integration is required. Axon provides any relevant Axon API documentation to the Client. Axon conducts integration acceptance testing demonstrating the functionality of each integration to the Client. The Client is responsible for ensuring the partner agencies follow the necessary steps for ingestion as recommended by Axon. 3.1 PARTNER AGENCY INGESTIONS 3.1 .1 Axon Evidence.com to Axon Evidence.com: Axon justice allows for other Axon agencies to "Case Share" from their instance of evidence.com into Client's instance. 3.1 .2 Non -Axon Agency to Axon Justice: Axon will create Evidence.com Ingest Portals for non -Axon LEA's. These portals are to be used, for the sole benefit of Client. These ingest portals are to be used for the transmission of digital evidence to the Client and are not to be treated as a storage repository by the non -Axon LEA. The total number of these non -Axon LEA Ingest Portals shall not exceed twelve (12) instances. Version 1.23 4 4.1 MANAGEMENT RESOURCES Both parties assign a project manager to ensure completion of deliverables. Axon's project manager ensures all team members from Axon and the Client are continually updated on the status of the project. 4.2 REQUIREMENTS PLANNING All project requirements are documented during the kick-off and discovery phases of the project. Once the Client and Axon agree on all requirements, Axon's project manager works with the Client's project manager to develop a project plan for Axon's implementation. 4.3 CHANGE CONTROL If any changes in the project cause a material increase or decrease in fees, as determined by Axon, an adjustment in the fees will be agreed upon between the Client and Axon. All PCO forms must be approved and signed by the Client authority (Attachment B). The Client acknowledges a proposed change request might have an impact on both scheduling and cost for the project that will be outlined in the PCO form. 4.4 MILESTONE COMPLETION REPORT (MCR) Axon submits an MCR to the Client for approval upon completion of a milestone. Milestone Completion Report included (Attachment A). Upon receiving an MCR, the Client has 14 calendar days to approve the milestone completion. If the Client has issues related to the milestone completion, the expectation is that the Client responds in writing to Axon with any issues related to the MCR within the 14 calendar -day window. Version 1.23 5 Ensure the reasonable availability for meetings, phone or email of knowledgeable staff and personnel to provide timely and accurate documentation and information to Axon. Identify holidays, non -workdays, or major events that may impact the project. Ensure Client desktop, mobile systems, and devices can access the product. Make available relevant systems if needed for assessment by Axon (including making these systems available to Axon via remote access, if possible). Provide Axon with remote access to the Client's Axon Evidence account when required. Version 1.23 6 Axon provides updates and enhancements to the product, which the Client automatically receives. Axon provides the Client's end users with access to the help.axon.com support portal to submit and review service tickets. Following final acceptance, the Client utilizes Axon support via my.axon.com. For technical support assistance, the Client may contact a technical support representative at 800-978-2737, or via email at Support@Axon.com. Online, email -based support and remote -location troubleshooting are included on an ongoing basis as part of the Client's investment in the Axon ecosystem. Phone support is available 24/7. Version 1.23 7 This SOW is governed by the master services and purchasing agreement executed by the parties: AXON ENTERPRISE, INC. CLIENT Si ku re: Name: Rob Jones, --------------- Title: Chair Date: a-y�� ------------------------- Version 1.23 8 By signing for the items in this Milestone Completion Report, I agree that Axon's Professional Services Organization has reached the following milestone(s) for the project agreed upon in the SOW between Axon and Client: ❑ Project kick-off ❑ Integrations completion ❑ Data conversions completion ❑ Go -Live ❑ Final acceptance Date services were completed on: --------- day of ---------------, 2 0 --- T o d a y's date: -------------- Client name: Signature: --------------------------- Printed name: r �z Title. ---------------------------------------------- Email: ---------------------------------------------- Version 1.23 9 Date: Description of change to Axon product or service: justification for change: Effects on schedule: Effect on project pricing (attach quote for reduction or increase in costs): Signature: --------------------- Name: ------------------------- Title: Date. ------------ C L I E N - ei_ .: Signs Lure Nar ie: ti _ ------------------------- Ti1e. ------------------------------ Date: ----------------------------- Version 1.23 10