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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC DATE: 01I29/2025 REQUEST SUBMITTED BY: CEMANELL PHONE: 2g31 CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code []Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's 12/30/2024 Minutes for approval If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A APPROVE: DENIED ABSTAIN D1: D2: D3: 0 N/A 4/23/24 GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of December 30, 2024 —January 5, 2025 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a Zoom Conference Call/Video option available. (info below) Meetings were recorded via Zoom and posted to the YouTube channel Grant County, WA: BOCC MONDAY, DECEMBER 30, 2024 The Grant County Commissioner's Session was called to order at 9:01 a.m. with Commissioners Stone and Jones in attendance. Commissioner Carter was out and excused for the morning. 9:00 a.m. — 9:25 a.m. K Eslinger,Admin Director of Organizational Services Update • Jail Fund Stakeholder meeting to be cancelled today. • Monthly Jail Update on the Calendar Pursuant to RCW 42.30.110(1)(g), Commissioner Stone called an Executive Session beginning at 9:04 a.m. to go until 9:19 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones and Kirk Eslinger, Admin Director of Organizational Services. Commissioner Stone closed the session at 9:19 a.m. No decisions were made. • Discussion was held about not holding items until the new Commissioner is in office. 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet o RFP for Homeless Housing Task Force • New Incident Claims Received (Moody/Jones) • BOCC appointments of members to boards/committees (CM) o Board of Equalization ■ The motion for that item was to withdraw, but the Commissioners would like to see the item back on Consent. ■ Discussion was held about District representation on the BOE. o Fair Advisory Committee and Mosquito Control District reappointment recommendations in January. o LTAC Reappointments —discussion was held about the reappointment process. • Review of 2025 schedule of meetings (contd from 12/9/24) • EO/DH Partnerships for 2025 • 1/6/25 —Boards/Committee Resolution and Chair/Vice-Chair appointment 0 DA Davidson —Barb asked for direction for staff. R Jones said there's nothing for staff to do yet. Page 2 of 8 Grant County Commissioners Minutes Week of December 30, 2024 10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Update In attendance: Michele Jaderlund, Auditor, Mandy Kim, Chief Financial Officer, Darryl Pheasant, Treasurer, Carrie Heston, Accounting Officer and Gina Saldana, Human Resources, Kirk Eslinger, Admin Director of Organizational Services. • Tyler Tech Update o Tyler Tech —Human Resources module o Meeting with Tyler Tech regarding onboarding. o Payment of Tyler Tech • Budget and Finance — Review of Year -End Budget and Actual Report. o Amount advertised for the Budget Extension request was inaccurate. o Discussion was held about the totals of the budget extension and best practices for moving forward. • Finance Committee Update 11:30 a.m. —11:55 a.m. 12:00 p.m.-12:55 p.m. 1:00 p.m. —1:55 p.m. Law and Justice —New Jail 117 Fund Stakeholder Meeting (Cancelled) R Jones, Position Management Review Team Meeting (Cancelled) Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates o DS District 1— Attended District 2 swearing in o RJ District 2 —Visited one of the Comprehensive Plan Amendment sites with Development Services; Kevin Burgess swearing in. o CC District 3 — Thank you to Public Works and Sheriff's Office for taking care of roads. • Potential walk-on from Human Resources — NeoGov invoice o Barbara Duerbeck spoke about the Human Resources walk-on. • Levy assessments / Change of value notices were discussed. • DS discussed ARPA • Sheriff Kriete thanked Danny Stone and his service and partnership. 2:00 p.m. — 2:55 p.m. Public Works Update • Consent Items o Award Recommend and Letter to Wheller Const, Westshore Drive Reconstruction. o Request to Extend Amendment 17 for the Ephrata Landfill Remedial Investigation. • Drumheller road 3:00 p.m. — 3:25 p.m. Open Record Public Hearing., -Year-end Budget_ Extensions The Commissioners held an Open Record Public Hearing to consider the following year end budget extensions as presented by Mandy Kim, Chief Financial Officer. Page 3 of 8 Grant County Commissioners Minutes Week of December 30, 2024 0 101 County Roads $3,500,000 0 109 I N ET Forfeiter $13,000 0 112 Jail Concession $47,,000 0 113 Economic Enhancmt $235,,000 0 119 REET Admin $27,000 0 128 New Hope Dom Vio $50,000 0 136 Dispute Resolution $1,000 0 139 REET Admin $26,000 0 142 Vessel Registration $8,000 0 001 Current Expense $375,000 Mandy Kim presented a memorandum detailing the errors in the advertised budget and listing the options for the Commissioners to consider. The BOCC has 3 options to consider: • Approve the budget extensions as presented. Caitlin discussed the overage that Tourism had on expenses and errors that were in the spreadsheets. Discussion was held about where the funds for the budget extension would come from. Mandy stated that Tourism has an Ending Fund Balance that can cover this overage. Commissioner Carter stated she will not be voting in favor of approving funds outside of the advertised amount. Commissioner Stone is in favor of approving the recommendation of the Auditor, Treasurer and Chief Financial Officer, acknowledging mistakes that were made, being transparent with the errors and approving another amount. Mandy feels comfortable with a good faith estimate, to be approved today. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone to approve the budget extension total of $3,840,700.00., which is not accurate to the number advertise at $4,282,000.00. Mandy stated that there was an error on the form. Commissioner Stone rescinded his motion, due to the incorrect number being stated. There was an additional $20,000.00 for Tourism, and $2,700.00 for Law and Justice, so public comment was reopened. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. Commissioner Carter noted that the public comment portion was reopened due to the additional funds listed. The motion passed unanimously. A motion was made by Commissioner Stone to approve a final extension amount for the County of $3,863.,400.00 as compared to the published amount of $4,282.,000.00. Commissioner Jones seconded. Discussion was held about the budget extension amount being less than was advertised. Commissioner Stone reviewed the differences between the approved final extension amount and the advertised numbers. Page 4 of 8 Grant County Commissioners Minutes Week of December 30, 2024 The motion passed with Commissioners Stone and Jones voting in favor, and Commissioner Carter voting against. The hearing adjourned. (Resolution No. 24-137-CC) MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their December 27, 2024 payroll. TUESDAY, DECEMBER 33. 2024 The session was continued at 8:30 a.m. with Commissioners Stone and Jones in attendance. Commissioner Carter attended at 8:35 a.m. 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 8:30 a.m. to go until 8:35 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones and Kevin McCrae, Prosecuting Attorney. Commissioner Carter attended at approximately 8:35 a.m. The session was continued to 8:41 a.m. Commissioner Carter closed the session at 8:41 a.m. 9:00 a.m. —10:55 a.m. Position Control Discussion Staff in attendance: Gina Saldana, Jonathan Hartman, Mandy Kim, Dan Sietz • 2025 Positions to be considered. Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 10:28 a.m. to go until 10:38 a.m. regarding Personnel Disciplinary Matters. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Admin Dir of Organizational Services, Gina Saldana, Dan Seitz, and Jon Hartman, Human Resources, and Mandy Kim, Accounting. Commissioner Carter closed the session at 10:38 a.m. 11:00 a.m. —11:25 a.m. B Hill, Public Defense Update Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 3:08 p.m. to go until 11:13 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger Admin Dir of Organizational Services, Gina Saldana, Human Resources, Kevin McCrae, Prosecuting Attorney, and Brett Hill, Director of Public Defense. Commissioner Carter closed the session at 11:25 a.m. Page 5 of 8 Grant County Commissioners Minutes Week of December 30, 2024 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update In attendance: Gina Saldana, Dan Seitz, Kirk Eslinger Topic Category Request Action 01. Development Services — PAR C. Young Position Control Sign Signed 02. BOCC —PAR K. Eslinger Position Control Sign Signed 03. HR Signing Authority Administrative Sign Signed 04. FLSA/WA. State minimum wage Budget &Finance FYI No action threshold 05. Command Staff Wages Budget &Finance FYI Executive session: Labor Relations RCW 42.30.140(4)(a) for 21 minutes. No action. 06. Renew: Crisis Bench Position Control Direct Not approved Work — Retro for Manager (non - represented) Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session beginning at 1:19 p.m. to go until 1:30 p.m. regarding Negotiations. In attendance were Commissioners Carter, Stone and Jones, Gina Saldana, Assistant Director, Dan Seitz, Human Resources and Kirk Eslinger, Admin Director of Organizational Services. Commissioner Carter closed the session at 1:30 p.m. 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) o Jerome Wawers read into the record a gift for Commissioner Stone titled "The Man in the Arena" • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) o CLIHP Grant Email • Commissioners Roundtable — Miscellaneous Discussion o Amended Resolution from the Year -End Budget Extension o Danny stated thank you to Cindy and Rob for the past 4 years. o Consent Item 14 moved to Board Discussion o Walk-on Item from Human Resources • Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve the Consent Agenda as presented, moving item 14 to the Board Discussion portion of the meeting. The motion passed unanimously. Page 6 of 8 Grant County Commissioners Minutes Week of December 30, 2024 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (None) COMMISSIONER'S OFFICE 2. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $421245.95 for November expenses. 3. Reimbursement request from the City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount on $52.,998.57 for November 2024 services. 4. Reimbursement request from Housing Authority on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount on $113,697.68 for November 2024 services. 5. Extension request from the City of Quincy on the Strategic Infrastructure Program SIP No. 2023- 04Water Management and Recycling Feasibility Study to December 31, 2025. 6. Reimbursement request from McKay Healthcare and Rehabilitation Center on the Strategic Infrastructure Program SIP No. 2023-01 in the amount of $38,,192.91. PHRLIC WORKS 7. Request to extend amendment 17 with Mott McDonald for the Ephrata Remedial Investigation Feasibility Study project from 12/31/24 to 5/31/25 with no change in funds. 8. Recommendation to award the Westshore Drive Reconstruction Project to Wheeler Construction for the amount of $3,647,.165.00. PUBLIC DEFENSE 9. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court with Bradley Thonney. Term is 1/1/25—12/31/26. 10. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Caurt with Patrick Earl. Term is 1/1/25—12/31/26. 11. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court with Michael Prince. Term is 1/1/25—12/31/26. 12. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court with Anna Nordtvedt. Term is 1/1/25—12/31/26. 13..Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court Part Time Contractor with Jeffrey Niesen. Term is 1/1/25—12/31/26. 14. Held from the 12/23/24 Consent Agenda: Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court with Peter Hibbard. Term is 1/1/25—12/31/26. (Item passed with a vote of 2 to 1) 15. 2025-2026 Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only) Conflicts Contractor with James Gilreath III. Term is 1/1/25—12/31/26. Page 7 of 8 Grant County Commissioners Minutes Week of December 30, 2024 16. 2025-2026 Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only) Conflicts Contractor with Thomas Wolfstone. Term is 1/1/25—12/31/26. 17. 2025-2026 Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only) Conflicts Contractor with Lyliane Courture. Term is 1/1/25—12/31/26. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) o Walk-on item: Human Resources: Neo-Gov invoice in the amount of $31.962.00 to replace the Tyler Tech employee onboarding software. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the walk-on item as presented. The motion passed unanimously. o Item 14 discussion: DS stated he feels the contract should be amended before signing. He will be voting against this one item. A motion was made by Commissioner Jones, seconded by Commissioner Carter to approve Consent Item 14 as presented. Commissioner Stone voted against. The motion passed with a majority vote. • Adjournment WEDNESDAY, JANUARY 01, 2025 OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY TH U RS DAY, JAN UARY 02, 2025 7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting 9:00 a.m. —10:00 a.m. Commissioners, Greater Project Team Monthly Check -in paeo8 ayl 10 laalD :)W:) `zanbseA •r eaegae8'""t/ :lsally as aW `ssaSans uina>j aieyD-a:)iA'aalae:) Apui:) 12�s�x .lip. F02� uo} e/N'Aluno:) lueag Sa3N01SSIWWOD A1Nfl0D jO 421`d08 'SZOZ jo Aepsiyl panoaddy palnpaq:)S sBuilaaw ON szoz £o AudnNdr ,Abaiuj VZOZ `0£ aaquaa:)aa jo NaaM sainuiw siauoissiwwo:) Ajuno:) jueaE) 8 jo g @Sed